1.

Must freight forwarders and brokers register with FMCSA?

Yes. Freight forwarders and brokers are required to register with FMCSA. Freight forwarders that perform both freight forwarder services and motor carrier services must register both as a freight forwarder and as a motor carrier. Also note that motor carriers that broker loads, even occasionally, must register both as a motor carrier and as a broker.

2.

Where do I go to look up a motor carrier, broker, or freight forwarder's interstate operating authority (active MC Number), insurance or process agent?

Please go to http://li-public.fmcsa.dot.gov/LIVIEW/pkg_html.prc_limain and select “Carrier search” from the pull-down menu. If you do not have access to the internet, please call our toll free number at 800-832-5660.

3.

What is the FMCSA vetting program and how long does it take?

The vetting program is a more in-depth review of a household goods or passenger carrier applicant’s aptitude to conform to FMCSA’s safety fitness policy and the applicant’s willingness and ability to comply with applicable statutory and regulatory requirements.

It may take up to 8 weeks or longer to complete the vetting of your application and to determine if operating authority will be granted. If your application is incomplete, or if additional information is required to process an application, then you may receive a written or telephone request from FMCSA for additional information. If your company is contacted, please respond accordingly. Your application cannot be processed or authority granted until the requested information is received.

4.

I applied for household goods operating authority in error. Can I get a refund?

FILING FEES FOR ALL MOTOR CARRIER OPERATING AUTHORITY, INCLUDING HOUSEHOLD GOODS, ARE NON-REFUNDABLE. There is a $300 fee for each operating authority for which you apply.

You may file for any additional authorities if you need them. In most cases, you must submit a new OP-1 and pay an additional fee.

5.

How do I get my Personal Identification Number (PIN)?

FMCSA issues two types of PINs. One for USDOT numbers and one for MC numbers. The USDOT number PIN must be requested from FMCSA, while the MC number (docket) PINs are automatically supplied to you when your MC number is issued by FMCSA.

You can request your existing USDOT# PIN or a new PIN at: https://li-public.fmcsa.dot.gov/LIVIEW/PKG_PIN_START.PRC_INTRO.

Please allow 7-10 business days to receive it by mail. It will be mailed to the mailing address on file with the FMCSA.

6.

How do I change the company name for my motor carrier operating authority (OP-1 series)?

There is a $14 fee for a name change.

There are several ways to request a name change:

• You can request the change (requires a credit card) at https://li-public.fmcsa.dot.gov/LIVIEW/PKG_REGISTRATION.prc_option. Select “Filing a name change” and click “Continue”
• If you would like to mail your name change (legal or trade name) and are paying with a personal check, cashier’s check or money order, notification of the change or a letter must be sent to:
  • Federal Motor Carrier Safety Administration
    P. O. BOX 530226
    Atlanta, GA, 30353-0226
  • For overnight express mail:
    Bank of America
    Lockbox Number 530226
    1075 Loop Road
    Atlanta, GA, 30337
  • If you prefer to mail your name change and pay by credit card, you may mail your request with all the above information to:
    Federal Motor Carrier Safety Administration
    Office of Registration and Safety Information (MC-RS)
    Licensing Team, 6th Floor
    1200 New Jersey Avenue, S.E.
    Washington, D.C. 20590
• You must supply the following credit card information:
  • Number
  • Name on the card
  • Credit card company name
  • Expiration date
  • Credit card billing address
  • If your card is declined, we cannot process your request!
• All requests must contain:
  • Your DOT/MC numbers on each page
  • Your contact phone number/e-mail address
  • Your current address
  • The current company name
  • The new company name
  • If you are a sole proprietor or partnership, you must put your name/the partnership name plus the “doing business as” name, if it’s different
  • If you are a corporation/LLC, you must register with the state first, then when you have received articles of incorporation from the state, fax a copy to 202-366-3477 with your complete request for a name change
  • The statement that there is no change in ownership, control, or management of the company
  • If the name change is a result of you having incorporated the company, you MUST fax a copy of the Articles of Incorporation (after you receive them from the state - see above instructions for new company name)

7.

What is freight interlining?

To interline a shipment is to transfer the shipment between two or more carriers for movement to final destination. For example, where the point of origin is Washington, DC and the final destination is Los Angeles, CA, Motor Carrier “A” may transport a shipment from Washington, DC and then interline with Motor Carrier “B” in San Antonio, TX. Motor Carrier “B” will then complete the transportation of the shipment to Los Angeles, CA.

8.

How do I change the company name associated with my USDOT number information?

You may change the name of your company by submitting an updated MCS-150 (Motor Carrier Identification Report) form or you can complete the process online at https://li-public.fmcsa.dot.gov/LIVIEW/PKG_REGISTRATION.prc_option. There is no fee.

9.

Does FMCSA require an interline carrier to obtain operating authority?

FMCSA requires all non-exempt for-hire interstate motor carriers to obtain operating authority. However, a motor carrier that is performing part of a single continuous transportation as an interline operation can perform that service under either its own operating authority or the authority of the originating motor carrier.

10.

How do I change the company address for my motor carrier operating authority (MC number)?

There are three ways to submit your address change request:

• Online: Address changes can be requested at https://li-public.fmcsa.dot.gov/LIVIEW/PKG_REGISTRATION.prc_option. Select “Filing a change of address” and click “Continue.” Please note that you must have a credit card and docket PIN to submit the request
• Mail: You also may also mail the request to:
  Federal Motor Carrier Safety Administration
  Office of Registration and Safety Information (MC-RS)
  Licensing Team, 6th Floor
  1200 New Jersey Avenue, S.E.
  Washington, D.C. 20590
• You also can fax your request to 202-366-3477. Please do not fax it more than once, as that will delay the process
• Your request must contain:
  • The MC number
  • The name of the company
  • The former and current addresses and telephone numbers
  • Signature of the applicant or applicant's representative

11.

What is an MC Number/Operating Authority and who needs it?

In general, companies that do the following are required to have interstate operating authority (MC number) in addition to a DOT number:

• Operating as for-hire carriers (for a fee or other compensation)
• Transporting passengers, or arranging for their transport, in interstate commerce
• Transporting federally regulated commodities or arranging for their transport, in interstate commerce

Operating Authority means the registration required by 49 U.S.C. 13902, 49 CFR part 365, 49 CFR part 368, and 49 CFR 392.9a.

FMCSA operating authority is also referred to as an "MC," "FF," or "MX" number, depending on the type of authority that is granted. Unlike the USDOT Number application process, a company may need to obtain multiple operating authorities to support its planned business operations. Operating Authority dictates the type of operation a company may run and the cargo it may carry.

You can register online at http://www.fmcsa.dot.gov/registration-licensing/online-registration/onlineregdescription.htm

All of this also dictates the level of insurance/financial responsibilities a company must maintain. Carriers not required to have operating authority include:

• Private carriers (carriers that transport their own cargo)
• “For-hire" carriers that exclusively haul exempt commodities (cargo that is not federally regulated)
• Carriers that operate exclusively within a federally designated "commercial zone" that is exempt from interstate authority rules. A commercial zone is, for example, a geographic territory that includes multiple states bordering on a major metropolitan city, such as Virginia/Maryland/Washington, DC

More information on motor carrier insurance can be found at http://www.fmcsa.dot.gov/registration-licensing/licensing/licensing.htm

12.

How do I get an MC Number (operating authority)?

To get an MC number you must complete the appropriate motor carrier operating authority forms (OP-1 series) and submit them to FMCSA for processing.

• Online: You can begin the online registration process for a USDOT number at: http://www.fmcsa.dot.gov/registration-licensing/online-registration/onlineregdescription.htm. Go to the “Help me register” section and click on “Step-by-Step Registration Guide.” This process requires a credit card
• By mail: Once you have completed the OP-1 form at http://www.fmcsa.dot.gov/registration-licensing/print-forms/print-forms.htm you must print the completed form and mail it to the address indicated on the form
• Request the form by phone: You can call 800-832-5660 to have a form mailed to you. Once you have completed the form, you can mail it to the address indicated on the form
• There is a $300 fee for each operating authority requested. PLEASE MAKE SURE YOU APPLY FOR THE CORRECT TYPE OF MOTOR CARRIER OPERATING AUTHORITY. THE $300 FILING FEE IS NON-REFUNDABLE.

13.

Where can I check the status of my name change and address change?

You can check to see if a name change or address change has been completed at http://safer.fmcsa.dot.gov

• Once in the Safer website, go to “FMCSA Searches”
• Click “Licensing & Insurance”
• Enter MC Number or USDOT Number in the appropriate box and click “search”

14.

Who needs to get a USDOT number?

In general, a USDOT Number is required if you are operating in interstate commerce and:

• You have vehicles that are over 10,000 lbs.
• You transport between 9 and 15 passengers (including the driver) for compensation.
• You transport 16 or more passengers.
• You haul hazardous materials.

15.

How do I get a USDOT number?

To get a USDOT number you must complete the MCS-150 form (Motor Carrier Identification Report) either online or by mail.

• Online: You can begin the online registration process for a USDOT number at: http://www.fmcsa.dot.gov/registration-licensing/online-registration/onlineregdescription.htm. Go to the “Help me register” section and click on “Step-by-Step Registration Guide.” This process requires a credit card for identification purposes (there is no charge).
• By mail: Once you have completed the MCS-150 form at http://www.fmcsa.dot.gov/registration-licensing/print-forms/print-forms.htm you must print the completed form and mail it to the address indicated on the form.
• Request the form by phone: You can call 800-832-5660 to have a form mailed to you. Once you have completed the form, you can mail it to the address indicated on the form
• By fax: 703-280-4003.

16.

What do I need to do to reinstate my motor carrier operating authority (make my MC number active)?

You need to request reinstatement of the motor carrier operating authority (to become active). The cost is $80. The exception for this is if you are a passenger carrier that has been put out-of-service for being an “imminent hazard” or due to a final unsatisfactory safety rating (“UNSAT/UNFIT”). In this case, you may not request a reinstatement; you must re-apply for operating authority using a paper OP-1 application and paying the $300 application fee again: http://www.fmcsa.dot.gov/registration-licensing/print-forms/print-forms.htm

There are several ways to request a reinstatement:

• Online: If you have a docket PIN you can request reinstatement online at https://li-public.fmcsa.dot.gov/LIVIEW/PKG_REGISTRATION.prc_option
• E-Mail: FMCSAReinstatements@dot.gov
• Fax: 202-385-2422
• Mail: You may send a written request (this may take 2-3 weeks)

All reinstatement requests must include:

• MC number
• Legal name of the carrier
• Person’s name or company name on credit card or check/money order
• Billing address of the credit card (if paying by credit card)
• A phone number where you can be reached
• E-mail address if available

Payment options (no reinstatements can be made until payment has been received):

• If you request reinstatement online, you must pay the $80 fee via credit card as part of that process
• If you request reinstatement by e-mail, fax or mail you have the following options for paying the $80 fee:
  • Credit card payments must include the following information attached to the reinstatement request:
    • Name of card-holder
    • Card number
    • Address of card-holder
    • Phone number/e-mail address (if any) of card-holder
    • Expiration date
  • Check or money order payable to FMCSA sent separately from your e-mail/fax:
    • The mailing address for a check or money order is:
      Federal Motor Carrier Safety Administration
      P. O. BOX 530226
      Atlanta, GA 30353-0226
    • The address for overnight express mail payments is:
      Bank of America
      Lockbox Number 530226
      1075 Loop Road
      Atlanta, GA 30337

17.

How can I suspend, put my operating authority (MC number) on hold or voluntarily make it inactive?

You cannot suspend your operating authority, but you can revoke it voluntarily. To request a voluntary revocation, you must:

• Complete a Form OCE-46, Request for Revocation of Registration
• Have it notarized
• Mail the completed form to:
  Federal Motor Carrier Safety Administration
  Office of Registration and Safety Information (MC-RS)
  W63-105
  1200 New Jersey Avenue, S.E.
  Washington, D.C. 20590
• The telephone number to request Form OCE-46 is 1-866-637-0635. You also can e-mail the insurance team at FMCSAInsurance@dot.gov.

18.

How can I reactivate my USDOT number?

To reactivate a USDOT number, you will need to mail or fax a completed and updated MCS-150 form. You must check the box “reapplication (after revocation of new entrant)” in the “reason for filing” section. You can access the MCS-150 form at: http://www.fmcsa.dot.gov/registration-licensing/print-forms/print- forms.htm.

You can submit the form in one of two ways:

• Mail: You can send the updated MCS-150 form to:
  Federal Motor Carrier Safety Administration
  Office of Registration and Safety Information (MC-RS)
  Licensing Team, 6th Floor
  Washington, D.C. 20590
• Fax: You can fax the MCS-150 form to: 703-280-4003.

19.

Where can I get a copy of my company safety profile?

The company safety profile (CSP) contains safety-related information on an individual company's operation, including selected items from inspection reports and crash reports and the results of any reviews or enforcement actions involving the requested company.

You have several options to get a copy of your profile:

• Online: You can get a copy of your company safety profile at http://safer.fmcsa.dot.gov/CSP_Order.asp
• E-mail a request to foia@fmcsa.dot.gov

20.

I submitted my application for a name change and paid the fee online, but my company profile information still is not changed.

A name change application submitted online is evaluated by an FMCSA agent for completeness, accuracy and compliance with regulations. Data on the company record will be changed after the evaluation is completed. This process takes around 14 business days.

21.

How do I correct data on the FMCSA web site or in my carrier profile?

The most efficient way to correct data or “request a data review” (RDR) is using the DataQs system. DataQs is an online system for tracking and monitoring RDRs nationwide. You can access the DataQs system at <>a href="/redirect.aspx?page=https://dataqs.fmcsa.dot.gov" target="_blank"https://dataqs.fmcsa.dot.gov.

22.

What documents must I register with the FMCSA to operate in interstate commerce?

In general, you need to submit a Motor Carrier Identification Report (MCS-150) for a DOT number and (if operating as a “for-hire” carrier), an application for operating authority (OP-1 series — MC number). Go to the “Register With Help” web site for a detailed description of the appropriate applications on how to register as a commercial motor carrier with FMCSA: http://www.fmcsa.dot.gov/registration-licensing/online-registration/onlineregdescription.htm

To download the appropriate form, go to: http://www.fmcsa.dot.gov/registration-licensing/print-forms/print-forms.htm

23.

I am an intrastate motor carrier of non-hazardous materials. My cargo or vehicle NEVER leaves the state in which I am registered. Do I need a USDOT number?

The answer varies from state to state. To determine if an intrastate carrier needs a USDOT number, contact one of the following:

• The FMCSA field office in your state: FMCSA Field Roster
• Your State Department of Motor Vehicles’ office of vehicle registration

24.

What is the difference between interstate commerce and intrastate commerce?

If you perform trade, traffic, or transportation exclusively in your business’s domicile state, this is considered intrastate commerce. If your trade, traffic, or transportation is between a place in a state and a place outside of such state (including a place outside of the United States); between two places in a state through another state or a place outside of the United States; or between two places in a state as part of trade, traffic, or transportation originating or terminating outside the state or the United States, this is considered interstate commerce. Source: 49 CFR 390.5.

25.

What is the cost for obtaining operating authority (MC number)?

Each individual Operating Authority is $300. Separate filing fees must be submitted with the application at the time of processing for each Authority sought. For instance, requests for Passenger Authority and Household Goods Authority will require two $300 fees ($600). Payments can be combined. If both authorities are the same type (like common and contract carrier authorities for property), there is only one fee. FILING FEES ARE NON-REFUNDABLE.

You can file for the following operating authorities with the OP-1 Application For Motor Property Carrier and Broker Authority (definitions can be found in 49 CFR 390.5):

• Motor Common Carrier of Property except Household Goods
• Motor Contract Carrier of Property except Household Goods
• Motor Common Carrier of Household Goods
• Motor Contract Carrier of Household Goods
• Broker of Property except Household Goods
• United States-based Enterprise Carrier of International Cargo (except Household Goods)
• United States-based Enterprise Carrier of International Household Goods
• United States-based Enterprise Owned or Controlled by Persons of Mexico Providing Truck Services for the Transportation of International Household Goods
• OP-1(FF) — Application for Freight Forwarder Authority
• OP-1(P) — Application for Motor Passenger Carrier Authority
• OP-1(MX) — Application to Register Mexico-based Carriers for Motor Authority to Operate Beyond U.S. Municipalities and Commercial Zones on the U.S.-Mexico Border
• OP-2 — Application for Mexican Certificate of Registration for Foreign Motor Carriers and Foreign Motor Private Carriers under 49 U.S.C. 1302

26.

What is the definition of an authorized for-hire carrier?

An authorized for-hire motor carrier transports passengers, regulated property or household goods owned by others for compensation. If you are a for-hire carrier, in addition to the USDOT number you will also need to obtain operating authority (MC number).

27.

What are the definitions of common, contract, and broker authorities and freight forwarders?

• Common carriers provide for-hire truck transportation to the general public. Common carriers must file bodily injury and property damage (BI&PD) liability insurance but are not required to file cargo insurance
• Contract carriers provide for-hire truck transportation to specific, individual shippers based on contracts. Carriers must file liability (BI&PD) insurance but are not required to file cargo insurance
• Both common and contract motor carriers of household goods are required to file liability (BI&PD) insurance and cargo insurance
• A broker is a person or an entity which arranges for the transportation of property by a motor carrier for compensation. A broker does not transport the property and does not assume responsibility for the property
• A freight forwarder is a person or entity which holds itself out to the general public to provide transportation of property for compensation and in the ordinary course of its business:
  • Assembles and consolidates, or provides for assembling and consolidating, shipments and performs break-bulk and distribution operations of the shipments
  • Assumes responsibility for the transportation from the place of receipt to the place of destination
  • Uses for any part of the transportation a rail, motor or water carrier subject to the jurisdiction of either FMCSA or the Surface Transportation Board

28.

What is a private motor carrier?

A private motor carrier transports its own cargo, usually as a part of a business that produces, uses, sells and/or buys the cargo that is being hauled. A private motor carrier transports its own goods and is required to have a USDOT number but does not need operating authority (MC number).

29.

What is a private motor carrier of passengers (business) and what is a private motor carrier of passengers (non-business)?

Private motor carrier of passengers (business) means a private motor carrier engaged in the interstate transportation of passengers which is provided in the furtherance of a commercial enterprise and is not available to the public at large.

Private motor carrier of passengers (nonbusiness) means private motor carrier involved in the interstate transportation of passengers that does not otherwise meet the definition of a private motor carrier of passengers (business). (49 CFR 390.5)

30.

What is an exempt for-hire (exempt commodities) motor carrier?

An exempt for-hire motor carrier transports exempt (unregulated) property owned by others for compensation. The exempt commodities usually include unprocessed or unmanufactured goods, fruits and vegetables, and other items of little or no value.

For a partial listing of exempt and non-exempt commodities, please refer to Administrative Ruling 119.

31.

Can a contract carrier broker loads?

No. A contract carrier cannot broker loads without first applying for and receiving a license to operate as a property broker.

32.

Does FMCSA offer temporary operating authority?

Temporary operating authority is granted only for national disasters or emergency situations.

33.

How can I find out if my operating authority (active MC number) has been issued (granted)? Can I request a copy?

To check whether your operating authority has been issued(granted), go to http://li-public.fmcsa.dot.gov

• See bold heading “FMCSA Searches”
• Click on “Licensing & Insurance”
• Enter MC Number or USDOT Number in the appropriate box and click “search”
• Click “HTML”
• Scroll to bottom and click on “Authority History.” This page will display the granted date of the operating authority

34.

Can I operate outside of my base state now that I have applied for operating authority?

You cannot transport regulated commodities in interstate commerce (for hire) until you have obtained operating authority (certificate and/or permit) and received your single-state registration. The act of applying for operating authority is not sufficient. You cannot operate until the certificate and/or permit has been issued.

If you are transporting exempt commodities (see below) and have a USDOT number, you may operate as an exempt for-hire interstate motor carrier without an MC number. You are still required to abide by your state regulations.

On our website you will find Administrative Ruling No. 119, which is a guide to what is and is not exempt. The booklet no longer is in print, but the information still is accurate. The list of exempt commodities changes, but this can be used as a general guide. A list of non-exempt commodities can be found in the FMCSR in Section 372.115.

35.

I perform both for-hire and private motor carrier operations. Will I be able to operate once I get my USDOT number?

Once you have your USDOT number, you will be able to operate as a private motor carrier. You will not be able to operate as a for-hire motor carrier until you have operating authority (an active MC number).

To get an MC number you must complete the appropriate motor carrier operating authority forms (OP-1 series) and submit them to FMCSA for processing.

• Online: You can begin the online registration process for a USDOT number at: http://www.fmcsa.dot.gov/registration-licensing/online-registration/onlineregdescription.htm. Go to the “Help me register” section and click on “Step-by-Step Registration Guide.” This process requires a credit card
• By mail: Once you have completed the OP-1 form at http://www.fmcsa.dot.gov/registration-licensing/print-forms/print-forms.htm you must print the completed form and mail it to the address indicated on the form
• Request the form by phone: You can call 800-832-5660 to have a form mailed to you. Once you have completed the form, you can mail it to the address indicated on the form

36.

Why was my operating authority application dismissed? How can I have it “undismissed?”

If insurance and Form BOC-3 are not filed approximately 120 days from the date of filing of the application, then the application will be dismissed. If the FMCSA has dismissed your application for operating authority, it is because the process of obtaining authority was not completed and your operating authority was never granted.

To have your operating authority undismissed you must:

• Be in compliance with insurance and Form BOC-3 requirements
• Fax a written request for undismissal to 202-366-3477, ATTN: Licensing
• Include the following information:
  • Company MC number
  • Company name
  • Statement requesting that your operating authority be undismissed

37.

Why are brokers not listed by MC numbers at the SAFER website, http://safer.fmcsa.dot.gov?

The SAFER website displays information associated with an MC number only if it is linked to an active DOT number. In order to view your MC number on the SAFER website, your MC number must be linked to an active USDOT number. All active USDOT numbers are listed at http://safer.fmcsa.dot.gov. You can look up brokers at http://li-public.fmcsa.dot.gov.

38.

Until I get my own operating authority (active MC number), can I lease my services to a for-hire carrier with operating rights?

Yes, leasing motor carrier services is permissible if you comply with the requirements under FMCSR Section 376.11.

39.

I share interstate operating authority (MC Number) with a business partner and would like to discontinue my partnership with this person. Is that possible?

Yes. You can dissolve a partnership with an existing MC number by submitting a notarized letter signed by both partners requesting that the partner be removed from the existing authority.

If the partners cannot agree who should keep the existing MC number:

• They should both file a new application with the required fees and get new MC numbers
• They should request that the existing MC number be voluntarily revoked. See the FAQ “How can I suspend or put my operating authority (MC number) on hold?”

40.

How long does the operating authority or DOT number application processing take if you file on the Internet or by mail?

Operating Authority:

• Online: Property carrier applications may take 20-25 business days
• Mail: Property carrier applications may take 45-60 business days
• Online or mailed household goods or passenger carrier applications may take 8 weeks or longer

• Online: US DOT numbers are given instantly; a notification letter will follow in the mail
• Mail: It will take approximately 3-4 weeks to process paper copies of the MCS-150 and/or MCS-150B

• You may submit your Operating Authority requests at http://www.fmcsa.dot.gov/registration-licensing/online- registration/onlineregdescription.htm
• Under “Help me register” click on “Step-by-Step Registration Guide” http://safer.fmcsa.dot.gov

• Online: You can begin the online registration process for a USDOT number at: http://www.fmcsa.dot.gov/registration-licensing/online- registration/onlineregdescription.htm
• Go to the “Help me register” section and click on “Step-by-Step Registration Guide.” This process requires a credit card for identification purposes (there is no charge)

41.

What forms do I complete to become a broker?

Brokers must register with the FMCSA by filing the OP-1 Application for Motor Property Carrier and Broker Authority. After the MC Number has been assigned, to complete the application process, brokers must also take the following steps:

• Proof of Insurance Coverage
• Form BMC-85 (Trust Fund Agreement) or Form BMC-84 (Surety Bond) in the amount of $75,000
• Form BOC-3, Designation of Process Agent Form (brokers may designate themselves as their own process agents in the State in which they are writing contracts)
• OP-1 Application processing fee: $300 (non-refundable)
• Application processing time: Approximately 4-6 weeks

• Online: You can begin the online registration process for a USDOT number at: http://www.fmcsa.dot.gov/registration-licensing/online-registration/onlineregdescription.htm. Go to the “Help me register” section and click on “Step-by-Step Registration Guide.” This process requires a credit card
• By mail: Once you have completed the OP-1 form at http://www.fmcsa.dot.gov/registration-licensing/print-forms/print-forms.htm you must print the completed form and mail it to the address indicated on the form
• Request the form by phone: You can call 800-832-5660 to have a form mailed to you. Once you have completed the form, you can mail it to the address indicated on the form

42.

What is a process agent?

A process agent is a legal representative upon whom court papers may be served in any proceeding brought against a motor carrier, broker, or freight forwarder. Every motor carrier (of property or passengers) shall make a designation for each state in which it is authorized to operate and for each state traversed during such operations (using Form BOC-3). Brokers are required to list process agents in each state in which they have an office and in which they write contracts. Many commercial firms will arrange process agents in any state for a fee.

A list of the process agent services can be found in the instruction packet accompanying an application or on our website at http://www.fmcsa.dot.gov/registration-licensing/licensing/agents.htm.

43.

Who files the Form BOC-3 (Designation of Process Agent)?

Either the applicant or process agent, on behalf of the applicant, can file FormBOC-3 (Designation of Process Agents) with the FMCSA. Only one completed form may be on file. It must include all states for which agency designations are required. One copy must be retained by the carrier or broker at its principal place of business.

44.

Who is required to carry cargo insurance?

Household goods carriers and freight forwarders of household goods are required to have cargo insurance.

45.

What forms are required for insurance and where can I find them?

• Form BMC-91 or BMC-91X for proof of bodily injury and property damage (BI & PD) insurance are both used to make liability filings with the FMCSA. FMCSA does not provide these forms. The insurance company making the filing maintains their own supply of forms. Many insurance carriers are set up to make the required insurance filings with FMCSA electronically
• Form BMC-34 for proof of cargo liability insurance is used to make cargo insurance filings for household goods carriers with FMCSA. FMCSA do not provide these forms. The insurance company making the filing maintains their own supply of forms. Many insurance carriers are set up to make the required insurance filings with FMCSA electronically
• Form BMC-84 for broker surety bonds is used to make the bond insurance filing for the broker authority with the FMCSA. FMCSA does not provide these forms. The insurance company making the filing maintains their own supply of forms. Many insurance carriers are set up to make the required insurance filings with FMCSA electronically
• Form BMC-85 for broker trust fund agreements is used to make the trust agreement for the broker authority with the FMCSA. The BMC-85 can be found at http://www.fmcsa.gov/registration-licensing/print-forms/print-forms.htm. This form can only be done completed by a financial institution (insured bank, commercial bank or trust company, agency or branch of a foreign bank in the U.S., insured institution of the National Housing Act, a thrift institution, a loan or finance company)

46.

How can insurance companies e-mail the FMCSA insurance division?

All insurance companies can contact e-mail the FMCSA Insurance Division at mc-ecc.comments@dot.gov.

47.

Will I keep the same MC number if I change my name? Will I receive a new certificate or permit?

Yes, you will keep the same MC number if you change your name. However, you will not receive a new certificate or permit, but you will receive a re-entitlement decision which you that should be attached to your original operating authority.

48.

Where do I go to check a company safety rating?

Company safety ratings can be viewed at https://safer.fmcsa.dot.gov/CompanySnapshot.aspx. You will need an active USDOT number to view your company safety rating.

49.

How do I determine whether I am subject to FMCSA's safety regulations?

You are subject to FMCSA regulations if you operate any of the following types of commercial motor vehicles in interstate commerce:

• A vehicle with a gross vehicle weight rating or gross combination weight rating (whichever is greater) of 4,537 kg (10,001 lbs.) or more
• A vehicle designed or used to transport between 9 and 15 passengers (including the driver) for compensation
• A vehicle designed or used to transport 15 or more passengers including the driver and not used for compensation
• Any size vehicle used in the transportation of materials found to be hazardous for the purposes of the Hazardous Materials Transportation Act (49 U.S.C. 5101 et seq.) and which require the motor vehicle to be placarded under the Hazardous Materials Regulations (49 CFR Parts 100-177). This includes INTRASTATE Hazardous Materials carriers

• Controlled substances and alcohol testing for all persons required to possess a CDL
• Driver qualifications (including medical exams)
• Driving of commercial motor vehicles; parts and accessories necessary for safe operations
• Hours of service
• Inspection, repair and maintenance

50.

I transport some hazardous materials. Must I register as a commercial motor carrier?

Pursuant to Title 49 CFR Part 107, Subpart G (107.601 - 107.620), certain offerors and transporters of hazardous materials, including hazardous waste, are required to file an annual registration statement with the U.S. Department of Transportation and to pay a fee. For more information, visit http://hazmat.dot.gov/register.htm.

51.

How can I determine the status of my USDOT Number?

You can determine the status of your USDOT number in two ways:

• Online: Go to https://safer.fmcsa.dot.gov/CompanySnapshot.aspx
• Phone: Call 800-832-5660

52.

How can I update my USDOT number company information?

There are several ways to update your company’s information:

• Online: You can update your USDOT number company information online at http://li-public.fmcsa.dot.gov/LIVIEW/PKG_REGISTRATION.prc_option by filing an MCS-150 (Motor Carrier Identification Report). To update online you will need a Personal Identification Number (PIN). You can apply for your PIN online at https://www.mchqecom.com/nu_cc/cc_pin.asp
• Phone: You can call 800-832-5660 to have an MCS-150 form mailed to you
• Mail: Send the forms to:
  Federal Motor Carrier Safety Administration
  Office of Registration and Safety Information (MC-RS)
  Applications Production Team, 6th Floor
  1200 New Jersey Avenue, S.E.
  Washington, DC 20590

53.

I want to inactivate/deactivate my USDOT number. Can I submit the request online?

No. To inactivate your USDOT number you MUST mail or fax send in an updated MCS-150 or MCS-150b form, and check the box “out of business” (out of “motor carrier” operations, even if the company is still in business) in the “reason for filing” section. You can access the MCS-150 form at: http://www.fmcsa.dot.gov/registration-licensing/print-forms/print-forms.htm.

You can submit the MCS-150 form in one of two ways:

• Mail: Send the updated MCS-150 form to:
  Federal Motor Carrier Safety Administration
  Office of Registration and Safety Information (MC-RS)
  Licensing Team, 6th Floor
  Washington, D.C. 20590
• Fax: Fax the document to 703-280-4003

54.

Should each terminal operation or branch of a corporation file an MCS-150 form?

A USDOT number usually applies to the company, not a particular branch office or vehicle. Generally the corporate office or headquarters should file all the necessary forms and should inform its branches of the USDOT number. For companies with multiple branches, maintaining proper registration with the FMCSA requires good communication between the corporate headquarters and the terminal offices. The company's headquarters then can then interact with the FMCSA to ensure that all of its branches are properly accounted for.

55.

Are USDOT numbers transferable?

No, USDOT Numbers are not transferable. You can file for your USDOT Number on the Internet at www.fmcsa.dot.gov/registration-licensing/online-registration/onlineregdescription.htm, or call our toll-free number at 1-800-832-5660 to request a copy of the MCS-150 (Motor Carrier Identification Report) and MCS-150B (Combined Motor Carrier Identification Report and Hazardous Materials Permit Application). Both forms are also available at http://www.fmcsa.dot.gov/registration-licensing/print-forms/print-forms.htm

MC numbers (operating authorities) are transferable. For more information, please see our OA Transfer FAQs: http://www.fmcsa.dot.gov/registration-licensing/transfer-oa-Faqs.aspx

56.

I do not have a credit card; can I use someone else's credit card to apply for a USDOT Number?

No. The FMCSA uses a credit card to verify the identity of the individual submitting the application. The FMCSA systems have the necessary security controls to prevent unauthorized access to the credit card information.

The exception to this rule is if an agent is filing a motor carrier's applications, the agent may use his or her credit card to sign the MCS-150/MCS-150B.

If you don’t use a credit card, you will have to mail or fax your MCS-150/MCS-150B applications.

You can submit the MCS-150/150B form without a credit card in one of two ways:

• Mail: Send the updated MCS-150 form to:
  Federal Motor Carrier Safety Administration
  Office of Registration and Safety Information (MC-RS)
  Licensing Team, 6th Floor
  Washington, D.C. 20590
• Fax the document to 703-280-4003

57.

If an agent is filing an MCS-150 registration form for a motor carrier, should they put their own principal (physical) address or the motor carrier’s principal (physical) address on the form?

An agent should enter the physical address where the motor carrier maintains their safety records. FMCSA will use this address for on-site visits to motor carrier for the purpose of conducting safety audits, compliance reviews, and other activities. For this reason, do not enter a P.O. Box as the principal (physical) address, or processing of the company’s application will be delayed.

58.

When completing the MCS-150 form, should the mailing address, and principal (physical) address, and company names be the same as the information on the operating authority (MC number) applications?

Yes. When completing the MCS-150 form and the OP-1 application for operating authority (MC number), the information must be consistent, including the company name, doing business as name, principal (physical) address, mailing address, and etc. Ensure that the operating authority (MC number) information matches the MCS-150 form.

59.

I am a motor carrier based in Mexico, and I see that the online FMCSA registration process is not available to me. How should I go about applying for a USDOT Number so that I can operate in the U.S.?

The online FMCSA registration process is not available to motor carriers based in Mexico. To obtain a copy of the MCS-150 form:

• Online: You can download the application for operating authority for Mexican carriers at http://www.fmcsa.dot.gov/intl-programs/nafta-rules/Carriers-beyond-U-S-commercial-zones.aspx
• Phone: Motor carriers based in Mexico can call the main FMCSA number, 1-800-832-5660 to have the form mailed to them. The application for operating authority for Mexican carriers can also be downloaded from http://www.fmcsa.dot.gov/intl-programs/nafta-rules/Carriers-beyond-U-S-commercial-zones.aspx.

60.

I am a broker and/or freight forwarder. Where can I look up my company’s record online?

Information on motor carrier authorities for brokers or freight forwarders can be found at http://li-public.fmcsa.dot.gov.

61.

Does a broker process loss and damage claims?

No, a broker assumes no responsibility for the shipment and does not touch the shipment. A claim must be filed with the appropriate motor carrier, which usually would be the delivering carrier or the carrier causing the loss. Brokers may, however, assist shippers in filing claims with the motor carrier on the shipper’s behalf.

62.

What is the minimum level of financial security that a broker must maintain on file with FMCSA?

A broker must maintain a surety bond or a trust fund agreement in the amount of $75,000 to comply with FMCSA’s financial security requirements.

63.

How would a motor carrier that also brokers loads apply for broker authority?

Anyone seeking broker authority must file a Form OP–1 and submit it to FMCSA. Companies with existing motor carrier authority should include their current USDOT Number on the OP–1 form but leave the MC Number field blank. FMCSA will issue a separate MC Number for the broker authority. While MAP–21 requires FMCSA to establish an indicator of the type of transportation or service for which the USDOT registration number is issued, including whether the registration number is issued for registration of a motor carrier, freight forwarder, or broker, FMCSA will implement this provision at a later time. Source: 78 FR 54720.

64.

What is the civil penalty for a broker or freight forwarder who engages in interstate operations without the required operating authority (registration)?

A broker or freight forwarder who knowingly engages in interstate brokerage or freight forwarding operations without the required operating authority is liable to the United States for a civil penalty not to exceed $10,000 and can be liable to any injured third party for all valid claims regardless of the amount (49 U.S.C. 14916(c)). The penalties and liability to injured parties apply jointly and severally to all corporations or partnerships involved in the transportation and individually to all officers, directors, and principals of these business forms (49 U.S.C. 14916(d)). Under 49 U.S.C. 14901(d)(3), a broker of household goods (HHG) who engages in interstate operations without the required operating authority is liable to the United States for a civil penalty of not less than $25,000 for each violation. Source:78 FR 54720.

65.

May I use group surety bonds or trust funds to satisfy FMCSA’s financial responsibility requirement?

No. Although FMCSA is authorized, pursuant to 49 U.S.C. 13906(b) and (c), to accept group financial security products to meet property broker and freight forwarder financial responsibility requirements on the condition that those products otherwise meet the requirements set forth in 49 U.S.C. 13906 and 49 CFR part 387, the Agency is not required to accept these group financial security products. At this time, FMCSA is considering the enforcement implications of group sureties as well as the effect on small entities and new entrants. FMCSA is committed to reexamining this issue as part of its enforcement phase-in plan described under section C, FMCSA Implementation and Enforcement Timelines of 78 FR 54720.

66.

If my surety bonding company or trustee previously filed Forms BMC–84 or BMC–85, do I need to file a new one reflecting the new $75,000 minimum financial security requirement?

Yes. All brokers and freight forwarders subject to FMCSA jurisdiction needed to file BMC–84 or BMC–85 forms reflecting the minimum financial security amount of $75,000. Source: 78 FR 54720.

67.

My company has both broker and freight forwarder authority. Is one $75,000 bond or trust fund sufficient or do I need 2 separate bonds/trust funds?

One $75,000 bond or trust fund is sufficient as long as the legal entity holding the authorities is the same. Your company will need to file separate BMC–84/BMC–85 forms for the broker and freight forwarder operations. However, the underlying bond or trust fund can be the same for both operations. If your broker and freight forwarder operations are conducted under separate but affiliated companies, each entity must have a separate bond or trust fund. Source: 78 FR 54720.

68.

What happens if my bonding company or trust fund institution does not file new BMC–84 or BMC–85 forms reflecting the new $75,000 minimum financial security requirement beginning October 1, 2013?

See "Section C: FMCSA Implementation and Enforcement Timelines in 78 FR 54720.

69.

MAP–21 says that I have to use a surety bond company that is approved by the U.S. Treasury Department. How do I know whether my surety bond company is approved by the Treasury Department?

The Treasury Department’s Financial Management Service maintains a list of certified surety bond companies at http://fms.treas.gov/c570/index.html. This and other information about certified surety bond companies can be obtained from:

U.S. Department of the Treasury
Financial Management Service
Surety Bond Branch
3700 East West Highway
Room 6F01
Hyattsville, MD 20782,
Telephone (202) 874–6850
Fax (202) 874–9978

70.

MAP–21 revised 49 U.S.C. 13906(c)(3)(C) to state that FMCSA may require freight forwarders to provide cargo insurance. How do I know if this applies to me?

Existing regulations at 49 CFR 387.403 require household goods freight forwarders to obtain cargo insurance in the amount of $5,000 for loss of, or damage to, household goods carried on any one motor vehicle; and $10,000 for loss of, or damage to, or the aggregate of losses or damages of, or to, household goods occurring at any one time and place. Non-household goods freight forwarders are not required to obtain cargo insurance. FMCSA did not make any changes to these requirements as a result of MAP–21. Source:78 FR 54720.

71.

MAP–21 instituted a new requirement that surety bond and trust fund institutions "provide electronic notification" to FMCSA at least 30 days before a surety bond or trust fund is cancelled. How do these institutions provide this electronic notice?

Surety bond and trust fund institutions should send their electronic notification of cancellation through:
http://li-public.fmcsa.dot.gov. Source: 78 FR 54720.

72.

Will existing surety bonds be cancelled and replaced by the new surety bonds? Alternatively, will the existing surety bonds remain in place and be revised by rider or endorsement?

Pursuant to 49 CFR 387.307(a), a surety bond "for the full limits of liability prescribed" must be in effect before FMCSA will issue property broker or household goods broker operating authority. Riders/ endorsements are a permissible means of complying with the new $75,000 financial responsibility requirement, provided that a new BMC–84 form for the full limits of liability is on file with FMCSA. Source: 78 FR 54720.

73.

What do I need to do if my motor carrier company is going out of business?

There are several steps that FMCSA needs motor carriers to take if they’re going out of business altogether or ceasing to operate as a “motor carrier”:

All carriers - inactivate your USDOT number:

• You MUST mail or fax an updated MCS-150 or MCS-150b form, and check the box “out of business” (out of “motor carrier” operations, even if the company is still in business otherwise) in the “reason for filing” section
• You can fill out and print the MCS-150 form available at: http://www.fmcsa.dot.gov/registration-licensing/print-forms/print-forms.htm
• You can submit the MCS-150 form in one of two ways:
  • Mail: Send the updated MCS-150 form to:
  • Federal Motor Carrier Safety Administration Office of Registration and Safety Information (MC-RS) 1200 New Jersey Avenue, SE
  • Licensing Team, 6th Floor Washington, D.C. 20590
  • Fax: Fax the document to 703-280-4003

• Revoke online, using your PIN: https://li-public.fmcsa.dot.gov/LIVIEW/PKG_REGISTRATION.prc_option and select the option “Voluntarily revoke my Operating Authority (MC/FF/MX number)”
• Complete a Form OCE-46, Request for Revocation of Registration
  • The telephone number to request Form OCE-46 is 1-866-637-0635
  • You also can e-mail the insurance team at FMCSAInsurance@dot.gov
  • Fill out the form and have it notarized
  • Mail the completed form to: Federal Motor Carrier Safety Administration Office of Registration and Safety Information (MC-RS) 1200 New Jersey Avenue, SE, Room W63-105 Washington, D.C. 20590
• Operating authority can be activated at any time in the future by requesting reinstatement of the authority at https://li-public.fmcsa.dot.gov/LIVIEW/PKG_REGISTRATION.prc_option

74.

How can an insurance company reset the password for their account for filing FMCSA insurance forms?

Please send an e-mail to mc-ecc.comments@dot.gov requesting that your password be reset. Include your name, the company name, the account filer name, and phone number.