MCMIS Catalog and Documentation

• Census File: you do not need to specify a year.
• Crash File: please specify the year or years you wish included in the space provided (up to three years may be chosen). Currently, FHWA State-reported crash data are available from years 1989 to present. If you do not indicate which year(s) should be included, the CD-ROM will contain the most recent calendar year available.
• Inspection File: please specify the year you want extracted. (Inspection File Extracts are only available one year per extract.) If you do not indicate which year you want, the CD-ROM will contain the most recent calendar year available.

Order Form Instructions

• Select Report Type
  • Indicate the type of Personalized Report you wish to order. To select the report type desired, mark an "X" in the appropriate box. Mark only one box.
    • If you select the Personalized Crash Report or Inspection Report, specify the calendar year(s) to be covered by the report. Currently, FHWA State-reported crashes are available for the years 1989 - present. If you do not specify a year, the report will cover the most recent calendar years available.
    • If you choose the Personalized Census Report, you do not need to specify a year.
    • If you select the Personalized Inspection Report, specify the calendar year to be covered by the report (only one year can be specified). Currently, Inspection data is available dating back to 1989. If you do not specify a year, the report will cover the most recent calendar year available.
  • Select Additional Data Elements
    • The core elements always provided in Personalized Reports are listed below.
    • If you wish, you may include up to four additional data elements in your report. Select additional elements for Personalized Census Reports from the Census File Elements, for Personalized Crash Reports from the State-Reported Crash File Elements, and for Personalized Inspection Reports from the Inspection File Elements.
      Note: All links in the above paragraph open in a new window.
    • Write the names of any additional elements you select in the spaces provided in Section A of the order form.  

  Data elements always provided in:

  Personalized Census	Personalized Inspections	Personalized Crash
  USDOT Number	USDOT Number	USDOT Number
  MC/ICC Docket Number	MC/ICC Docket Number	Carrier Name
  Carrier Name (Legal & DBA)	Carrier Name	Street (Physical)
  Carrier Street (Mailing)	Carrier Street (Mailing)	Carrier City (Physical)
  Carrier City (Mailing)	Carrier City (Mailing)	Carrier State (Physical)
  Carrier State (Mailing)	Carrier State (Mailing)	Carrier ZIP Code (Physical)
  Carrier ZIP Code (Mailing)	Carrier ZIP Code (Mailing)	Crash Date & Time
  	Violation Part Number	Crash Street
  	Violation Section Number	Crash City
  		Crash State
  		Total Killed
  		Total Injured
  		Tow-away Crash (1989-present)

  
  

  Describe Companies, Crashes, or Inspections to be included In the space provided describe which companies, crashes, or inspections should be included in your report. For example, do you want all companies in the MCMIS Census File or only companies in the state of Maryland? All crashes reported in 1994, or only crashes that occurred in Texas during 1994? You must base your description on data available in the MCMIS Census File (in the case of a Personalized Census Report), or the State-Reported Crash File (from 1989 to the present.) For example, you cannot ask for a Personalized Census Report covering all vehicles that are the color "yellow" because color data are not available in the Census File. You can, however, ask for a report covering all carriers operating one hundred or more vehicles, since fleet size is one of the data elements in the Census File. In describing the companies, or crashes, you wish to include, you may use up to four Census File Elements. In describing the crashes you wish to include, you may use up to four Crash File Elements. In describing the Inspections you wish to include, you may use up to four Inspection File Elements. All links in the above paragraph open in a new window In the following examples, the words in bold are data elements or their values. For example: "Include all companies located in the State of Maryland," or "Include all private companies whose current safety rating is conditional," or "Include all crashes which occurred in Texas during daylight where the driver appeared to have been drinking." How the companies, crashes or inspections should be sorted: Sorting refers to the order in which companies/crashes/inspections will be displayed in your report. By placing an "X" in the appropriate box, you may select the standard sort format or specify your own format. Standard Sort Format: Companies/Crashes are grouped by state and listed alphabetically by company name within each state. Other Format: If you choose to specify your own sort format, describe how the companies/crashes should be sorted in the space provided. You may use up to four data elements from the MCMIS Census File or State-Reported Crash File in your description. The following examples illustrate how the order in which you list these elements affects the appearance of the report. The words in bold are data elements. For Example:

  If you write in Section C:
  "Sort the carriers by company classification, state, and Company legal name."

  Then your report will look similar to this:

  	NAME	STATE
  AUTHORIZED-FOR-HIRE	ACE TRUCKING DAVIS TRUCKING ABLE TRUCKING SMITH TRUCKING ALEX TRUCKING BUBBAS'S TRUCKING NORTH TRUCKING	ALABAMA ALABAMA ARKANSAS ARKANSAS CALIFORNIA CALIFORNIA CALIFORNIA
  EXEMPT-FOR-HIRE	ABC TRUCKING THOMAS TRUCKING GRAVES TRUCKING YOUNG TRUCKING A&E TRUCKING B&D TRUCKING L&M TRUCKING	ALABAMA ALABAMA ARKANSAS ARKANSAS CALIFORNIA CALIFORNIA CALIFORNIA

  If you write In Section C:
  "Sort the companies by State, company classification, and company legal name."

  Then your report will look similar to this:

  CARRIER NAME	CARRIER CLASSIFICATION	STATE
  ACE TRUCKING	AUTHORIZED-FOR-HIRE	ALABAMA
  DAVIS TRUCKING	AUTHORIZED-FOR-HIRE	ALABAMA
  ABC TRUCKING	EXEMPT-FOR-HIRE	ARKANSAS
  THOMAS TRUCKING	EXEMPT-FOR-HIRE	ARKANSAS
  ABLE TRUCKING	AUTHORIZED-FOR-HIRE	ARKANSAS
  SMITH TRUCKING	AUTHORIZED-FOR-HIRE	ARKANSAS
  GRAVES TRUCKING	EXEMPT-FOR-HIRE	ARKANSAS
  YOUNG TRUCKING	EXEMPT-FOR-HIRE	ARKANSAS
  B&D TRUCKING	EXEMPT-FOR-HIRE	CALIFORNIA
  A&E TRUCKING	EXEMPT-FOR-HIRE	CALIFORNIA
  L&M TRUCKING	EXEMPT-FOR-HIRE	CALIFORNIA

  Provide Your Mailing Address In the space provided, tell us where to send the report. Be sure to include the name and telephone number (including area code) of a person we can contact should we have questions about your order. Payment: The cost of a Personalized Census Report is $33.00, a Personalized Crash Report is $33.00, and a Personalized Inspection Report is $100.00. A check/money order for that amount must be mailed with the order form. Send order form and check to FMCSA: Department of Transportation Federal Motor Carrier Safety Administration Office of Registration and Safety Information, W65-206 1200 New Jersey Avenue SE Washington, DC 20590 Allow four to six weeks for delivery of the report.

  HOW TO ORDER A COUNT REPORT | Top

  Print the MCMIS Count Report Order Form. [Opens in New Window] Follow the instructions below to fill out the form. Send order form and check to FMCSA. Order Form Instructions Select Report Type Indicate the type of Count Report you wish to order. To select the report type desired, mark an "X" in the appropriate box. Mark only one box. Census Count Report:you do not need to specify a year. Crash Count Report:specify the calendar year(s) to be covered by the report. (You may choose up to three years in a single Crash Count Report.) Currently, FHWA State-reported crashes are available from years 1989 to present. If you do not specify a year, the report will cover only the most recent calendar years available Inspection Count: please indicate the year you want the report to cover. (Only one year may be selected for the Inspection Count Report.) If you do not specify a year to be covered, you will receive the most recent available year. Describe Companies, Crashes, or Inspections In the space provided, describe which companies, crashes, or inspections should be included in your report. For example, do you want all companies in the MCMIS Census File, or only companies in the State of Illinois? All crashes reported in 1994, or only crashes that occurred in Maine during 1994? You must base your description on data available in the MCMIS Census File (when ordering a Census Count Report), or the State-Reported Crash File (from years 1989 to present). For example, you cannot ask for a Census Count Report covering all vehicles that are the color "yellow" because color data are not available in the Census File. You can, however, ask for a report covering all carriers operating one hundred or more vehicles, since fleet size is one of the data elements in the Census File. The data elements for each of the reports can be found by following the links below. In describing the companies/crashes you wish to include, you may use up to four Census File Elements. In describing the crashes you wish to include, you may use up to four Crash File Elements. In describing the Inspections you wish to include, you may use up to four Inspection File Elements. Note: All links in the above paragraph open in a new window] In the following examples, the words in bold are data elements or their values. You write In Section B: "Include all companies located in the State of Maryland," or "Include all private companies whose current safety rating is conditional," or "Include all crashes which occurred in Texas during daylight where the driver appeared to have been drinking."

  Provide Your Mailing Address In the space provided, tell us where to send the report. Include the name and telephone number (including area code) of a person we can contact should we have questions about your order. Send Order Form & Payment The cost of a Census count report is $12.00. The cost of a Crash count report is also $12.00. An Inspection count report is $31.00. A check/money order must be mailed with the order form. Send order form and check to FMCSA: Department of Transportation Federal Motor Carrier Safety Administration Office of Registration and Safety Information, W65-206 1200 New Jersey Avenue SE Washington, DC 20590 Allow four to six weeks for delivery of the report.

  The documents above (marked with a ) are in Portable Document Format (PDF). To read PDF documents you need to have Adobe Acrobat Reader installed on your computer. You can download it by clicking on the graphic above or going to http://www.adobe.com/prodindex/acrobat/readstep.html