DISA Enterprise Portal Service User FAQ
Collaboration Services
DISA's Collaboration Services is the DoD's Organizational Web Presence solution. Leverage DISA's Collaboration Services to create pages of information that can be shared either internally among your agency or externally for a DoD-wide facing Organizational web presence. The following information will instruct you on how to use Collaboration Services to present your Organizational information in a way that best suits your needs.
On Sharepoint the publicly facing information is organized into pages. The information displayed on these pages is broken down into what is called Web Parts. An administrator arranges and configures web parts on a page that drives the user experience. Add a Web Part to a PageOn Sharepoint a Web Part is a functional container to display elements on a page. Anything you want to display on your page will employ a Web Part to do so. The Web Part will determine what information is displayed and how it is displayed and organizing the web parts is what sets the layout of the page itself.
Add a Sandboxed SolutionOn Sharepoint a Solution is a pre-configured site that can be loaded as the user's configuration. A Sandboxed Solution is a solution that is limited in capability so as to provide a test environment, a sandbox, that doesn't have access to as much potentially harmful back end connections. Note: A file with the extension ".wsp" is required to load a Sandboxed Solution; this file is the Solution itself that is to be loaded into Sharepoint
ListsLists on Sharepoint are just a gathering of documents grouped and presented together. When you create a list you are designating associations between documents on Sharepoint that are intended to be viewed and managed as a group. Lists will typically have an intent; the reason that these documents are being grouped together that will serve as a focus for the list. Creating a List
Creating a Document LibraryA Document Library is the file repository on Sharepoint. This is a special kind of list where documents are stored and shared. Other lists will not be able to contain documents.
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Creating AlertsAlerts in Sharepoint can be used to send you an email message whenever the item you've set to be alerted on is changed or updated. You can set an Alert on almost anything in the Sharepoint system; if you see the Alert Me button on the Ribbon lit up you can set an Alert for your current view. See it here!
Using the Sharepoint 2010 Ribbon
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Manage Site Collection FeaturesA Site Collection on Sharepoint is a group of sites that can share a master page, page layouts, images, and templates. Permissions can also be inherited from Master pages in a Site Collection environment.
Manage Web FeaturesWhen you administrate a site on Sharepoint you have a number of options available to you for page creation and layout. In addition to the basic features available you have many optional Site Features available that are enabled or disabled in the Manage Web Features configuration screen.
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DISA's Content Management and Collaboration Services allow you to create an Organizational presence and share files between users. In order to facilitate these functions you have the capability to create groups of users, assign permissions directly to users or to the groups that they belong to, Assigning PermissionsPermissions On sharepoint site and content administrators can control who has access to what content and for what purposes; some users may only need to be able to view documents while others might need to edit or even delete them. The permissions assigned to an object in Sharepoint are what controls user access. Assigning Permissions First you must find the object in Sharepoint that you want to adjust the permissions for. You can assign permissions to a group or site, to a list or library, or directly to an item. First you must access the permissions page for the object you are attempting to set permissions on.
From here you will will be brought to the Grant Permissions configuration screen. This screen is where you select the users and/or groups to assign permissions to, whether to add the users to an existing group, whether to grant permissions to the users directly, and a configurable welcome message.
Create Custom PermissionsSharepoint allows you to assign permissions to a user or group directly but also allows you to create a permission set that can be applied by name to Users and Groups.
Check User PermissionsIf you need to check the permissions set on your site you can do so at any time by navigating to the Check Permissions screen and searching for the user or group you wish to check permissions for.
Sharepoint Security GroupsA Security Group in Sharepoint is just a group of users with a shared set of permissions. The group exists independantly of the users themselves so users can be added to or removed from this group to assign or revoke the Group's permission set respectively.
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