SEATTLE DISTRICT

The purpose of this chapter is to provide information, establish guidance, and outline procedures / responsibilities regarding the processing of submittals in accordance with Specification Section 01 33 00.

Chapter 1: Submittal Processing

Figure 1-1 Transmittal Guide

Figure 1-2 eSubmittal Guide

Figure 1-3 Submittal Review Guide

Figure 1-4 Submittal Classification examples

Figure 1-5 Submittal Procedures Flowchart

Figure 1-6 Completed ENG Form 4025

Figure 1-7 Received Notification

Figure 1-8 OM Submittal Register Guidance

This chapter provides an explanation of and guidance for conducting and handling official communication between the Government and the Prime Contractor. It describes Serialized Letter requirements as well as proper mailing addresses for correspondence and packages. Mailing addresses are as follows:

 (Applicable Resident Office)
 USACE Seattle
 PO Box 610
 Dupont, WA 98327

For Federal Express or UPS shipments:
 USACE, JBLM Area Office
 N. 4th & Pendleton
 BLDG 2015, 3rd Floor

Attachments:

Chapter 2: Contract Correspondence

1. Step by step instructions for setting up your project properly in P6 (Figure 3-1)
2. Checklist to evaluate your Initial Project Schedule for compliance before submission (Figure 3-2)
3. General schedule guidance as it pertains to Schedule Update Meetings, Contract Modifications, Cost Loading and other contract requirements.

Attachments:

Chapter 3 - Project Schedule

Fig. 3-1 USACE Mandatory Requirements

Fig. 3-2 General Worksheet for contractors

Quality Control (QC) is an integral part of managing and controlling construction contracts for USACE. QC measures required by USACE are extensive and it is the Prime Contractor’s responsibility to meet or exceed these requirements. This chapter aims to compile resources and outline general requirements associated with the Contractor’s QC Program.

Attachments:

Chapter 4: Contractor Quality Control

Figure 4-1 Preparatory Phase Control worksheet

Figure 4-2 Initial Phase Control Phase worksheet

Figure 4-3 RMS Sample Deficiency log for QA-QC

Figure 4-4 RMS Sample QC Daily Report

Figure 4-5 RMS Sample RFI Form

Safety is an enduring, bedrock value of the Corps of Engineers. The contractor with a proactive and aggressive safety plan saves time and money; reduces insurance and bonding costs; avoids employee trauma; enjoys industry and Corps recognition; and increases profitability. Accidents and occupational health hazards are costly to you and the Corps of Engineers in terms of lost time, medical expenses, compensation and liability. Nothing we do warrants compromising safety and placing workers at risk of injury and equipment at risk of damage.
 
In this chapter you will find information on the following:

1. The Accident Prevention Plan
2. The Activity Hazard Analysis (AHA) – To include minimum requirements and an optional AHA Template (Fig 5-1) monthly Exposure Reports
3. Safety Meetings
4. Accident Reporting
5. Quality Control responsibilities for safety
6. Current version of the EM 385-1-1

Attachments:

Chapter 5: Contractor's Safety Responsibility

Figure 5-1 Examples of Definable Features of Work

Figure 5-2 AHA Template with RAC

Figure 5-3 AHA Example (without RAC)

Figure 5-4 ENG3394

Your contract may contain a value engineering incentive clause (entitled “VALUE ENGINEERING-CONSTRUCTION”). This clause offers the contractor an opportunity to increase its income while producing maximum value for our tax dollars. This chapter provides the resources needed to make a decision whether or not to submit a VECP and the process to do so. 

Attachments:

Chapter 6 - Value Egineering

This chapter addresses the various labor laws that apply to all laborers and mechanics working on site. It includes specifics about Labor Clauses, frequent areas of payroll discrepancy, Equal Employment Opportunity (EEO) Clauses, EEO Submittals, and Postings.

Additionally, it includes samples of required forms and resources related to the chapter title. 

Attachments:

Chapter 7 - Labor, Payroll, Posting, EEO

Fig 7-1 Sample SF 1444 (new)

Fig 7-1A Sample SF1444 (completed)

Fig 7-1B SF1444 Instructions

Fig 7-2 Sample WH-347 and Instructions

Fig 7-2A Sample WH-347 (completed)

Fig 7-3 Sample DD 879 (new)

Fig 7-3A Sample DD 879 (completed)

Fig 7-4 Sample SF 1413 (new)

Fig 7-4A Sample SF 1413 (completed for subcontractor)

Fig 7-4B Sample SF 1413 (completed for lower tier)

Fig 7-5 SF 294 (new)

Fig 7-6 SF 295 (new)

Fig 7-7 Notice to Employees Poster

Fig 7-8 Equal Employment Opportunity Poster

Fig 7-9 Employment Activity Guide SF100

This chapter provides the Prime Contractor with information regarding the process and requirements of modifying the contract and submitting claims. This includes methods for pricing modifications, calculating profit, and submitting cost proposals.
In this chapter you will find:

1. Guidelines for Price Breakdown, Modification Pricing, and Profit Analysis
2. A sample modification proposal and estimate
3. A Certificate of Current Cost or Pricing Data
4. Contract Claims Format
5. Information about Consent of Surety

Attachments:

Chapter 8 - Modifications

Fig 8-1 Guidelines for Price Breakdown

Fig 8-2 Modification Pricing Guidelines

Fig 8-3 Profit Template

Fig 8-4 Contractor Proposal Template

Fig 8-5 FAR 15.408, Table 15-2

Fig 8-6 Certificate of Current Cost or Pricing Data

Fig 8-7 Contract Claims Format

Fig 8-8 SF 1415, Consent of Surety and Increase of Penalty

Fig 8-9 Filling Out the Consent of Surety

This chapter provides the Prime Contractor with the information needed to correctly request progress payments throughout the life of the project. In this chapter you will find:

1. How to submit your pay request
2. Information about withholding and retainage
3. Information about time and interest associated with the Prompt Payment Act
4. How to conduct the Final Pay request for a contract

Attachments:

Chapter 9 - Progress Payment Procedures

Fig 9-1 DD1354 Checklist

App A EM 385-1-1 15SEP08

App B ER_415-1-17

App C JBLM Gate Access Procedures