MEMORANDUM FOR SEE DISTRIBUTION

SUBJECT: Use of Oracle Training Administration (OTA) and the Modern
Defense Civilian Personnel Data System (DCPDS) for
Completed Training Data



Recent analyses of DCPDS training data reveal 65 percent fewer instances of documented completed training in calendar year 2000 versus 1993 for Department of the Army civilian employees. Army civilian training policy requires all completed mission related and mandatory training be documented in DCPDS, regardless of length of training. In order to increase the capture of the completed civilian training data, I am authorizing the implementation of a modified version of Oracle Training Administration (OTA), for the express purpose of entry of completed training data, effective January 1, 2002.

While the Civilian Personnel Operations Centers (CPOC) retain primary responsibility of overview and analysis of completed training, I believe there is a better way to accomplish the task of ensuring that completed training has been documented in DCPDS without draining current resources. OTA has been recently modified to allow personnelists as well as activity training coordinators, training monitors, and managers to input completed training data directly into the employee's electronic training record in DCPDS. These users, as well as Civilian Personnel Advisory Center (CPAC) Human Resource Development professionals, share responsibility to ensure that proper, timely and accurate documentation of civilian training is accomplished.

CPOC information management staff will assist by ensuring appropriate users have secure accounts based on Unit Identification Code (UIC). CPOC staff will also train CPAC staff, who will advise and train appropriate managers and training coordinators. Each CPOC will further assist CPACs, where necessary, in marketing this useful tool and the process to management. Management involvement at the lowest controllable level is the most logical and cost effective approach to accurately documenting completed training. I ask you to support this effort to improve the capture of training data for Army.

A step-by-step instruction sheet is enclosed to explain the method of data entry. For information, please contact Ms. Roxann Dent, telephone: (703) 325-7271, DSN:221, email: Roxann.Dent@(email address expired).





Enclosure MS Word



DISTRIBUTION:
COMMANDER
U. S. ARMY, EUROPE, AND SEVENTH ARMY
EIGHTH U. S. ARMY, SEOUL KOREA
U. S. ARMY FORCES COMMAND
U. S. ARMY MATERIEL COMMAND
U. S. ARMY TRAINING AND DOCTRINE COMMAND
U. S. ARMY CORPS OF ENGINEERS
U. S. ARMY PACIFIC
MILITARY TRAFFIC MANAGEMENT COMMAND
U. S. ARMY CRIMINAL INVESTIGATION COMMAND
U. S. ARMY MEDICAL COMMAND
U. S. ARMY INTELLIGENCE AND SECURITY COMMAND
U. S. ARMY SPACE AND MISSILE DEFENSE COMMAND
U. S. ARMY MILITARY DISTRICT OF WASHINGTON
U. S. ARMY SOUTH
U. S. ARMY SPECIAL OPERATIONS COMMAND
U. S. ARMY INTELLIGENCE AND SECURITY COMMAND
U. S. MILITARY ENTRANCE PROCESSING COMMAND
U. S. ARMY RECRUITING COMMAND
U. S. ARMY RESERVE PERSONNEL COMMAND
U. S. ARMY TEST AND EVALUATION COMMAND

SUPERINTENDENT, U. S. MILITARY ACADEMY

DIRECTOR, CIVILIAN PERSONNEL OPERATIONS CENTER MANAGEMENT
AGENCY
CF:
DIRECTOR, U. S. ARMY CIVILIAN PERSONNEL EVALUATION AGENCY
CHIEF, SENIOR EXECUTIVE SERVICE OFFICE
DEPUTY CHIEF OF STAFF FOR INTELLIGENCE, ATTN: DAMI-CP