The following sections discuss items proposers must complete or consider prior to or concurrent with proposal submission.
National Policy Requirements, Provisions, and Award Clauses
The following provisions apply to proposers requesting ONLY PROCUREMENT CONTRACTS:
52.252-1 -- Solicitation Provisions Incorporated by Reference (FEB 1998)
This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):
FAR: https://www.acquisition.gov/?q=browsefar
DFARS: http://www.acq.osd.mil/dpap/dars/dfarspgi/current/
(End of Provision)
252.204-7008 Compliance with Safeguarding Covered Defense Information Controls (DEC 2015)
(End of provision)
The following information applies to ALL AWARDS:
Controlled Unclassified Information (CUI) on Non-DoD Information Systems
“For the Controlled Unclassified Information Section, please substitute the following: In addition to classified information, certain types of unclassified information also require application of access and distribution controls and protective measures for a variety of reasons, such information is referred to collectively as CUI. DoD CUI includes, but is not limited to: For Official Use Only (FOUO), Law Enforcement Sensitive (LES), DoD Unclassified Controlled Nuclear Information (DoD UCNI), and LIMITED DISTRIBUTION) as well as some of those developed by other Executive Branch agencies. For further information, consult DoDM 5200.01, Volume 4, “DoD Information Security Program: Controlled Unclassified Information (CUI)
Proposers with questions regarding CUI should contact the Security and Intelligence Directorate at (703) 526-1581.
Publication Restrictions
The following clause will be included in all awards where the resultant research will not be considered fundamental research:
The following statement or similar clause will be incorporated into any resultant non-fundamental research procurement contract or other transaction:
There shall be no dissemination or publication, except within and between the contractor and any subcontractors, of information developed under this contract or contained in the reports to be furnished pursuant to this contract without prior written approval of DARPA’s Public Release Center (DARPA/PRC). All technical reports will be given proper review by appropriate authority to determine which Distribution Statement is to be applied prior to the initial distribution of these reports by the contractor. With regard to subcontractor proposals for Fundamental Research, papers resulting from unclassified fundamental research are exempt from prepublication controls and this review requirement, pursuant to DoD Instruction 5230.27 dated October 6, 1987.
When submitting material for written approval for open publication, the contractor/awardee must submit a request for public release to the DARPA/PRC and include the following information: (1) Document Information: document title, document author, short plain-language description of technology discussed in the material (approx. 30 words), number of pages (or minutes of video) and document type (e.g., briefing, report, abstract, article, or paper); (2) Event Information: event type (conference, principal investigator meeting, article or paper), event date, desired date for DARPA's approval; (3) DARPA Sponsor: DARPA Program Manager, DARPA office, and contract number; and (4) Contractor/Awardee's Information: POC name, e-mail and phone. Allow four weeks for processing; due dates under four weeks require a justification. Unusual electronic file formats may require additional processing time. Requests may be sent either via email to public_release_center@darpa.mil or by mail to 675 North Randolph Street, Arlington VA 22203-2114, telephone (571) 218-4235. Refer to the following for link for information about DARPA’s public release process: http://www.darpa.mil/work-with-us/contract-management/public-release.
Contract Clauses of Note
Below are a list of clauses that will likely be included in resultant FAR-based procurement contracts and their applicability. If similar language may be be included in OTs, grants, or cooperative agreements, the language’s use is indicated in the chart below. This list is not exhaustive, and the clauses included in a resultant contract will depend on the nature of the award, the award type, the award recipient, and any security or publication restrictions that might be placed on an awardee. This list serves to put potential proposers and awardees on notice of requirements and award clauses they may have to adhere to, should they be selected for negotiation for potential award.
Sample grant and cooperative agreement terms and conditions can be found at http://www.darpa.mil/work-with-us/contract-management#GrantsCooperativeAgreements.
Full text for these clauses can be found at
Class Deviations can be found at: http://www.acq.osd.mil/dpap/dars/class_deviations.html
FAR Clauses
DFARS Clauses
Human Subjects Research and Animal Use:
Human Subjects Research
All research selected for funding involving human subjects, to include use of human biological specimens and human data, must comply with the federal regulations for human subjects protection. Further, research involving human subjects that is conducted or supported by the DoD must comply with 32 CFR 219, Protection of Human Subjects (and DoD Instruction 3216.02, Protection of Human Subjects and Adherence to Ethical Standards in DoD-Supported Research (http://www.dtic.mil/whs/directives/corres/pdf/321602p.pdf).
Institutions awarded funding for research involving human subjects must provide documentation of a current Assurance of Compliance with Federal regulations for human subjects protection, such as a Department of Health and Human Services, Office of Human Research Protection Federal Wide Assurance (http://www.hhs.gov/ohrp). All institutions engaged in human subjects research, to include subcontractors, must also hold a valid Assurance. In addition, all personnel involved in human subjects research must provide documentation of completion of human subjects research training.
For all proposed research that will involve human subjects in the first year or phase of the project, the institution must provide evidence of or a plan for review by an Institutional Review Board (IRB) upon final proposal submission to DARPA as part of their proposal, prior to being selected for funding. The IRB conducting the review must be the IRB identified on the institution’s Assurance of Compliance with human subjects protection regulations. The protocol, separate from the proposal, must include a detailed description of the research plan, study population, risks and benefits of study participation, recruitment and consent process, data collection, and data analysis. It is recommended that you consult the designated IRB for guidance on writing the protocol. The informed consent document must comply with federal regulations (32 CFR 219.116). A valid Assurance of Compliance with human subjects protection regulations along with evidence of completion of appropriate human subjects research training by all investigators and personnel involved with human subjects research should accompany the protocol for review by the IRB.
In addition to a local IRB approval, a headquarters-level human subjects administrative review and approval is required for all research conducted or supported by the DoD. The Army, Navy, or Air Force office responsible for managing the award can provide guidance and information about their component’s headquarters-level review process. Note that confirmation of a current Assurance of Compliance with human subjects protection regulations and appropriate human subjects research training is required before headquarters-level approval can be issued.
The time required to complete the IRB review/approval process varies depending on the complexity of the research and the level of risk involved with the study. The IRB approval process can last between one and three months, followed by a DoD review that could last between three and six months. Ample time should be allotted to complete the approval process. DoD/DARPA funding cannot be used toward human subjects research until ALL approvals are granted.
Animal Use
Award recipients performing research, experimentation, or testing involving the use of animals shall comply with the rules on animal acquisition, transport, care, handling, and use as outlined in: (i) 9 CFR parts 1-4, Department of Agriculture rules that implement the Animal Welfare Act of 1966, as amended, (7 U.S.C. § 2131-2159); (ii) National Institutes of Health Publication No. 86-23, "Guide for the Care and Use of Laboratory Animals" (8th Edition); and (iii) DoD Instruction 3216.01, “Use of Animals in DoD Programs.”
For projects anticipating animal use, proposals should briefly describe plans for Institutional Animal Care and Use Committee (IACUC) review and approval. Animal studies in the program will be expected to comply with the Public Health Service (PHS) Policy on Humane Care and Use of Laboratory Animals, available at http://grants.nih.gov/grants/olaw/olaw.htm.
All award recipients must receive approval by a DoD-certified veterinarian, in addition to an IACUC approval. No animal studies may be conducted using DoD/DARPA funding until the United States Army Medical Research and Materiel Command (USAMRMC) Animal Care and Use Review Office (ACURO) or other appropriate DoD veterinary office(s) grant approval. As a part of this secondary review process, the award recipient will be required to complete and submit an ACURO Animal Use Appendix, which may be found at https://mrmc-www.army.mil/index.cfm?pageid=Research_Protections.acuro&rn=1.
System for Award Management (SAM) Registration, Universal Identifier Requirements, and Online Representations and Certifications
All proposers (except those exempt per FAR 4.1102 or 2 CFR 25.110, as applicable) must be registered in SAM and have a valid Data Universal Numbering System (DUNS) number to receive an award. All proposers must maintain an active and current SAM registration at all times throughout the award process, should they be selected. All proposers are encouraged to provide their DUNS number, if available, in each proposal they submit.
Click HERE to register in SAM.
Click HERE to acquire a DUNS number.
GRANTS.GOV SUBMISSION INFORMATION
Proposers that plan to submit through Grants.gov need to complete the following steps and be aware of the following procedures:
1. Registration
Before you can register as organization applicant with Grants.gov, you will need to obtain a DUNS number and complete registration in SAM. This process can take up to 4 weeks. Once you have completed these two items, enter your organization DUNS or DUNS+4 number and press the "Register" button.
Once your DUNS number has been verified, you can submit your registration to Grants.gov. An e-mail will be generated to your organization's E-Business Point of Contact. For more information, see http://www.grants.gov/web/grants/register.html.
2. Submit an Application
http://www.grants.gov/web/grants/applicants/apply-for-grants/step-3-submit-your-application-package.html For more information on submitting proposals to Grants.gov, visit the Grants.gov submissions page at: http://www.grants.gov/web/grants/applicants/apply-for-grants.html. Technical support for Grants.gov submissions may be reached at 1-800-518-4726 or support@grants.gov.
3. Track an Application
Once Grants.gov has received a proposal submission, Grants.gov will send two email messages to advise proposers as to whether or not their proposals have been validated or rejected by the system; IT MAY TAKE UP TO TWO DAYS TO RECEIVE THESE EMAILS. The first email will confirm receipt of the proposal by the Grants.gov system; this email only confirms receipt, not acceptance, of the proposal. The second will indicate that the application has been successfully validated by the system prior to transmission to the grantor agency or has been rejected due to errors. If the proposal is validated, then the proposer has successfully submitted its proposal. If the proposal is rejected, the proposed must be corrected and resubmitted before DARPA can retrieve it. If the solicitation is no longer open, the rejected proposal cannot be resubmitted. Once the proposal is retrieved by DARPA, the proposer will receive a third email from Grants.gov. To avoid missing deadlines, proposers should submit their proposals in advance of the final proposal due date with sufficient time to receive confirmations and correct any errors in the submission process through Grants.gov. http://www.grants.gov/web/grants/applicants/track-my-application.html
Representations and Certifications
In accordance with FAR 4.1201, prospective proposers shall complete electronic annual representations and certifications at www.sam.gov. SAM will be supplemented with DARPA contract specific representations and certifications. Below is a copy of the standard DARPA representations and certifications; these may be modified on an award-by-award basis, as necessary, in consultation with your Contracting Officer.
Current Additional Representations and Certifications for Proposers
Link to Representations and Certifications document
Current Class Deviations can be found at: http://www.acq.osd.mil/dpap/dars/class_deviations.html.
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