Toulouse Graduate School

Procedure

Initiate Through

Approved By

Time

1. Apply for admission. Submit all official transcripts and an official copy of the appropriate standardized test score.

Dean

DC and Dean

At least 6 weeks prior to registration (7 to 8 months prior to registration for foreign students).
Note: Some programs have specific deadlines in advance of these suggested time periods.

2. Become familiar with general regulations and appropriate master’s degree section of catalog.

Student

Before registration.

3. Meet with graduate advisor assigned by department chair to plan course of study for first semester.

DC and GA

GA

Before first semester registration.

4. Establish advisory committee; prepare proposed degree program.

GA and DC

MP, DC and Dean

Upon or before completion of 12 semester hours.

5. Submit degree plan to the Graduate School for approval.

ADCom, MP, GA and Student

Dean

Upon or before completion of 12 semester hours.

6. If thesis is required, determine procedure.

ADCom

Dean

Per departmental requirements.

7. Apply for graduation.

Dean

Dean

See graduate deadline at ESSC.

8. Check to be sure degree program and Advisory Committee are up to date and all course work is complete.

Student

Well before final comprehensive examination. Follow regular procedures for changes.

9. Schedule and complete final comprehensive examination or schedule final defense of thesis.

ADCom

Follow deadlines at ESSC.

10. Submit final defended copy of thesis.

ADCom and DC

Dean

By deadline date in academic calendar at ESSC.

11. File graduate application to continue graduate study, if the student so plans.

Dean

DC and Dean

Immediately upon completion of all requirements for master’s degree.

12. Arrange for cap and gown at University Bookstore.

By deadline date for placing order.

Procedure

Initiate Through

Approved By

Time

1. Apply for admission. Submit all official transcripts and an official copy of the appropriate standardized test score.

Dean

DC and Dean

At least 6 weeks prior to registration (7 to 8 months prior to registration for foreign students). Note: Some programs have specific deadlines in advance of these suggested time periods.

2. Become familiar with general regulations and appropriate doctoral degree section of catalog.

Student

Before registration.

3. Meet with graduate advisor assigned by department chair to plan course of study for first semester.

DC and GA

GA

Before first semester registration.

4. Establish advisory committee; prepare proposed degree program.

GA and DC

MP, DC and Dean

Upon or before completion of 12 semester hours.

5. Submit degree plan to the Graduate School for approval.

ADCom, MP, GA and Student

Dean

Upon or before completion of 12 semester hours.

6. Complete course work detailed on proposed degree program and meet foreign language or tool-subject requirement.

Prior to qualifying examination (see specific degree requirements for details).

7. Take written/oral qualifying examination.

MP

Per departmental requirements.

8. Submit form to add university member to doctoral committee.

MP

Dean

Well in advance of dissertation proposal presentation.

9. Submit proposal for dissertation.

MP and ADCom

Well in advance of expected graduation date.

10. Prepare dissertation.

ADCom

Per departmental requirements.

11. Apply to graduate.

Dean

During final semester (see deadline at ESSC).

12. Schedule final defense of dissertation.

ADCom

Dean

No later than 4 to 5 weeks prior to filing deadline. Notify graduate school of date and time (see deadline at ESSC.)

13. Submit final defended copy of dissertation.

ADCom and Dean

Dean

See deadline at ESSC.

14. Arrange for cap and gown at University Bookstore.

By deadline date for placing order.