Forms Library
The forms library contains all forms required by the functional areas of the BSC. Instructions may be in the form description or on the form itself.
Search for a form by selecting the BSC Area from the drop-down menu, or by using a keyword.
| BSC Area | Form | Description |
|---|---|---|
| Payroll | Departmental Request to Cancel a Check |
The purpose of this form is to request for a paycheck to be stopped in order to avoid overpayment to an employee. |
| Payroll |
A new payroll exception request will be implemented beginning in January 2014. The exception request will be required for requesting non-scheduled “off-cycle” payroll processing that is made as a result of missed payroll deadlines. The request will require the approval of the Department Head and appropriate Vice-President or Dean. |
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| Purchasing | Purchases for Controlled Assets Form |
The Central Services Department at UNT Health Science Center (UNTHSC) has developed a form for the purchase of controlled assets at UNTHSC. The Purchases for Controlled Assets Form must be used when a department uses a Purchasing Card (PCard) to acquire “Controlled” equipment that is required by the State Comptroller and UNTHSC to be maintained on the UNTHSC asset management system. |
| All | BSC Feedback |
BSC Feedback - Let us know how we are doing - If we didn’t exceed your expectations, we need to know so we can improve. (All) |
| Purchasing |
Contracted Workforce Form A - HSC - Contracted Workforce procurements are typically in four categories: Temporary workers supplied by staffing companies, Independent contractors, Consultants and Contracted Services to be performed by the vendor. Use the appropriate form and attach it electronically to the requisition. (Purchasing) |
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| Payments & Travel | Social Club Reimbursement Form |
Employees may be reimbursed for expenses related to Social Organization memberships to the extent the Social Organization membership has been approved and expenses are incurred while conducting System or Institution business. |
| Purchasing | ePro DeptID Holder Information Sheet |
ePro DeptID Holder Information Sheet - HSC - Use this form to submit information about the DeptID/ProjID Holder to the BSC. (Purchasing) |
| Purchasing | Ask Purchasing |
Ask Purchasing - Use this form to ask your purchasing questions. (Purchasing) |
| Purchasing | Tax Exempt Certificates |
NOTE: This certificate is for business only, not to be used for private purposes, under penalty of law. Select the Tax Exempt form for the appropriate campus, sign your name and date the form and provide it to the vendor |
| Purchasing | Formal Solicitation Request |
Formal Solicitation Request - complete this form and attach it to requestions marked RFQ. (Purchasing) |
| Purchasing | Rush PO Request |
Request Rush PO - The BSC generally processes requisitions within 3-5 days of receipt. However, the BSC is not able to take any action on a requisition until all approvals have been obtained. If you need a requisition rushed to purchase order within two days or less, use this form to send an e-mail to the purchasing group. Do not complete this form until the requisition has been approved by the DeptId/ProjId holder in EIS. The purchasing group can take NO action until approvals have been obtained. (Purchasing) |
| Payments & Travel | Ask Payments |
Ask Payments - Use this form to submit a payment status question to the Payment Section of the BSC. (Payments) |
| Payments & Travel | 1099 Inquiry |
1099 Inquiry - Use this form to ask a question about 1099-Misc form or to notify the Business Service Center of a change in mailing address. (Payments) |
| Payments & Travel | Travel Reconciling Worksheet |
This worksheet is used to assist with reconciling travel expenses and is recommended for trips more than two days. Employees or currently enrolled students who have used advance services or received a cash advance must submit a reconciling voucher within seven business days from the date of return. |
| Payments & Travel, Purchasing | Encumbrance Inquiry |
If you have a question about an encumbrance on your COGNOS report, use this form to send an e-mail to the purchasing team. Be sure to include the requisition #, purchase order #, and/or voucher # which can be found on the COGNOS report. (Payments, Purchasing) |
| Payments & Travel | Mileage Comparison Worksheet |
This tool will help you determine whether it is more cost effective to use a rental car than to reimburse a traveler for use of their personal vehicle. |
| Payments & Travel, Purchasing | Receipt Affidavit Form |
Form for requesting an exception to the receipt documentation rules for a given purchase. For use when receipt is lost or missing. |
| Purchasing | Sole Source/Proprietary Purchase Justification Form |
Sole Source Form/Proprietary Purchase Justification Form - Complete this form and attach it electronically to your requisition. Sole source purchases are not permitted except when clearly and thoroughly justified. (Purchasing) |
| HUB Administration | Suggest a Vendor for HUB Certification |
Suggest a Vendor for HUB Certification - If you have been doing business with a minority/woman owned business, it may be beneficial for them to become HUB certified. Complete this form and a team member will contact your vendor and see if they can be of assistance in helping them become certified with the State of Texas. (HUB) |
| Payments & Travel | Hotel Occupancy Tax Form |
Hotel Occupancy Tax Form - Use this form when traveling within the state of Texas. Present the certificate to the lodging establishment upon check-in. Travelers are exempt from State Occupancy Tax. If the hotel denies the exemption, the traveler must state that fact on their travel reimbursement voucher in order to be reimbursed. The Deptid/Projid will be charged for the tax amount. (Payments) |