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Members of federations must submit their applications to the federation.
Federations and independent organizations submit their applications
directly to the U.S. Office of Personnel Management (if applying as a
national/international organization) or the local CFC office (if
applying as a local organization). Charities can find contact
information for local CFC offices via our Campaign Locator
(
http://www.opm.gov/cfc/Search/Locator.asp). See the application
instructions for more information. The CFC application form can be downloaded at
http://www.opm.gov/cfc/Charities/ModelCharityApp.asp.
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To be eligible to participate in the CFC each charitable organization must be designated as a tax-exempt non-profit organization under
section 501(c) (3) of the Internal Revenue Code. An application to participate in the CFC must provide specific information about their auditing, governance and program functions, as specified in the
CFC regulations at 5 C.F.R § 950. Applicants must also provide a completed and signed copy of their IRS Form 990 for their most recent fiscal year. To participate in one of the 200 plus local CFC campaign areas, as opposed to being nationally eligible and participating in every campaign area, a charitable organization must be able to demonstrate that it has a "substantial" program presence within the campaign's (or an adjacent campaign's) geographical boundaries or within the state of the campaign. Charities may apply to participate in the CFC individually (as an "independent organization"), or they may be represented by a "federation." A federation is a coalition of individual charities with similar missions that align to minimize administrative costs and coordinate activities. All CFC application and participation requirements that apply to individual charities also apply to federations. In addition, federations must demonstrate that they have at least 15 CFC member organizations that meet the CFC eligibility criteria.
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While tax deductible, CFC deductions are not pre-tax. Federal law does not allow for charitable donations through payroll deduction (CFC or any other payroll deduction program) to be done pre-tax. Donors who are eligible to itemize charitable contributions on income tax returns may include contributions made through the CFC. Donors should contact a tax advisor for more information.
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Your local CFC office can provide a copy of your CFC pledge form documenting your pledge. (Contact information can be found at http://www.opm.gov/cfc/Search/Locator.asp). If you made a payroll deduction pledge, you will also need to obtain a copy of your final pay slip for the year, which documents the total amount deducted for the CFC.
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OPM will accept a "dba" issued by the IRS or the State. If a nonprofit organization elects to do business under a name different from the one on their IRS 501(c)(3) determination letter, they must obtain a "dba" through either the IRS or the State and submit it with their application. While a charitable organization's eligibility status will not be decided based on the name, the name by which it is listed in the CFC Charity List, should it be found eligible, will depend on official documentation from the IRS or State sources. Additionally, ALL charitable organizations are required to include their Employee Identification Number (EIN) in their 25-word statement regardless of whether they are listed under their legal name or a "dba".
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Travel on CFC business should be budgeted for when the LFCC approves the PCFO annual budget. However, some Federal agencies will cover the costs for such travel. LFCC members are encouraged to consult with their agency prior to charging the expenses to the CFC.
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5 CFR Part 950.901(e)(1) states, "The minimum amount of the allotment will be determined by the LFCC but will not be less than $1 per payday, with no restriction in the size of the increment above that minimum." OPM does not plan to change the regulatory minimum since the LFCC can determine its own minimum for their specific CFC.
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CFC payroll deduction allotments cover the first pay period that begins in the calendar year and ends with the last pay period that begins in that same calendar year. Charities that participate in the CFC must submit annual applications demonstrating continued compliance with the CFC regulations. Due to changes in charity participation, donors must complete a new pledge form each year to indicate the charities to which they wish to designate a contribution.
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Yes, all CFC applicants are required to submit a new application annually. (Please visit Charity Application section.)
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Historically, campaign costs nation-wide have averaged ten percent. These funds were spent on printing materials, training volunteers, auditing contributions, and other administrative expenses. All local campaign costs are reviewed and approved by the LFCC governing the local campaign. On average, this cost is low compared with other fundraising campaigns; therefore, every dollar you pledge goes a very long way toward helping others.
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No. Federal agencies and charitable organizations receiving the funds from the solicitation are responsible for maintaining records of the special solicitation. However, the LFCCs that are responsible for oversight of the local CFC in their area and the PCFOs are encouraged to cooperate with Federal agencies within their campaign borders to provide assistance for special solicitation efforts.
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5 CFR 950.602 states, ". . . in all approved fundraising events the
donor must have the option of designating to a specific participating
organization or federation or be advised that the donation will be
counted as an undesignated contribution and distributed according to
these regulations." Therefore, the PCFO must notify the participant of
the amount of the fee that will be considered a one-time charitable
contribution to the CFC and that the contribution will be an
undesignated contribution unless the PCFO decides to allow donors to
complete a pledge form with a designation to a participating CFC
charity.
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The Loaned Executive program was initiated in 1971 by Presidential Order. A Loaned Executive is a Federal Employee that is "loaned" by their agency to work on the CFC. The Loaned Executive is usually relieved of all work duties for the period they are working on the CFC. The role of a Loaned Executive is to conduct all solicitations among the federal employees in a campaign area. They are usually trained by the PCFO and work out of the PCFO during the campaign period.
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Recognition of employees who give above a certain level is permitted at CFC-related awards ceremonies, with the donor's permission. If the donor pledged to the PCFO, as a charitable organization, specifically and authorized his/her name release on the pledge form, the PCFO may list the name in a PCFO publication with the donor's permission. Please note that release of contribution amounts is not permitted, therefore the amount of the donation may not be noted in the PCFO's publication. The PCFO may not use the names of employees who authorized the release of their names if they donated to other participating charitable organizations, even members of the PCFO's federation. For more information see 5 CFR Part 950.601.
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All local CFC's are urged to provide the Charity List electronically as a
complement to the hard copy which must be produced and distributed to
all federal employees annually within the guidelines established by the
Office of the CFC. Further inquiries should be directed to
cfc@opm.gov.
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