Closeout of Non-Management and Operating (Non-M&O) Contracts

Management System: Non-Management and Operating (Non-M&O) Contracting

Subject Area: Closeout of Non-Management and Operating (Non-M&O) Contracts

Point of Contact:	SUSAN BORTHWICK
Management System Owner:	SUSAN BORTHWICK
Secondary Management System Owner:	DENNIS WILSON

SCMS Home Page | Revision History

Issue Date: 10/01/2012
SCMS Revision: 1.4

1.0 Introduction

This subject area is applicable to all Office of Science (SC) staff in various business, technical, program, and project offices who are involved in the review and approval process of transitioning non-management and operating (non-M&O) contracts from active to closeout status.

2.0 Contents

Procedures	Procedure Content
1. Closeout of Firm Fixed Price Contracts	Complete Closeout Checklist. Request Acceptance of Work. Prepare closeout documents. Review documents and contractor’s final release. Complete final evaluation and final payment. Obtain completion statement and final notification.
2. Closeout of Cost Reimbursement Contracts	Complete Closeout Checklist. Request Acceptance of Work. Prepare closeout documents. Review documents and contractor’s final release. Complete final evaluation and final payment. Obtain completion statement and final notification.
3. Closeout of Interagency Agreements	Complete Closeout Checklist. Request Acceptance of Work. Prepare closeout documents. Review documents and contractor’s final release. Complete final evaluation and final payment. Obtain completion statement and final notification.
4. Closeout of Simplified Acquisitions	Complete Closeout Checklist. Request Acceptance of Work. Prepare closeout documents. Review documents and contractor’s final release. Complete final evaluation and final payment. Obtain completion statement and final notification.

3.0 Exhibits/Forms

DOE F 2050.11, Patent Certification

DOE F 5634.2, Contract Security Classification Specification

4.0 Related Information

Contractor Performance Assessment Reporting System (CPARS)
DOE Acquisition Guide, Chapter 4, "Administrative Matters"
DOE Acquisition Guide, Chapter 42, "Contract Administration"
Energy Link (E-link) System
FAR 42.708, Quick-Closeout Procedure
FAR 52.216-7, Allowable Cost and Payment
Federal Procurement Data System (FPDS)
Procurement and Assistance Data System (PADS)
SC Records Management Subject Area
Standard Accounting and Reporting System (STARS)
Strategic Integrated Procurement Enterprise System (STRIPES)

STRIPES, Acceptance of Work (STRIPES Login Required)
STRIPES, Certificate of Non-Possession (STRIPES Login Required)
STRIPES, Clearances for Patents (STRIPES Login Required)
STRIPES, Closeout Checklist for Firm Fixed Price Contracts (STRIPES Login Required)
STRIPES, Closeout Checklist for Simplified Acquisition Agreements (STRIPES Login Required)
STRIPES, Contract Completion Statement (STRIPES Login Required)
STRIPES, Contractor’s Final Release (STRIPES Login Required)
STRIPES, Contractor Performance Evaluation Report (STRIPES Login Required)
STRIPES, Contractor’s Requirements Closeout Letter (STRIPES Login Required)
STRIPES, Cost Reimbursement Contract Closeout Guidance (STRIPES Login Required)
STRIPES, Counterintelligence Closeout Form (STRIPES Login Required)
STRIPES, Disposition of Government Property (STRIPES Login Required)
STRIPES, Fixed Price Contract Closeout Guidance (STRIPES Login Required)
STRIPES, Indirect Cost Rate Proposal (STRIPES Login Required)
STRIPES, Interagency Contract Closeout Guidance (STRIPES Login Required)
STRIPES, Legal Services Form (STRIPES Login Required)
STRIPES, Legal Services Clearance Form (STRIPES Login Required)
STRIPES, Memorandum to File (STRIPES Login Required)
STRIPES, Notice of Approval to Pay the Final Invoice (STRIPES Login Required)
STRIPES, Patent/Royalty Certificate (STRIPES Login Required)
STRIPES, Price Negotiation Memorandum (STRIPES Login Required)
STRIPES, Procurement Request (PR) (STRIPES Login Required)
STRIPES, Property Certificate (STRIPES Login Required)
STRIPES, Request for Status of Required Audit (STRIPES Login Required)
STRIPES, Requirements Closeout Letter (STRIPES Login Required)
STRIPES, Requisition (STRIPES Login Required)
STRIPES, Safeguards and Security Information System (STRIPES Login Required)
STRIPES, Security Closeout Form (STRIPES Login Required)
STRIPES, Simplified Acquisition Contract Closeout Guidance (STRIPES Login Required)
STRIPES, Summary Settlement Statement (STRIPES Login Required)

5.0 Requirements

Document	Title	Requirement Decision Record
48 CFR 3.104	Procurement Integrity	Completed
DEAR 904	Administrative Matters	Completed
DEAR 942	Contract Administration	Completed
FAR 4	Administrative Matters	Completed
FAR 43	Contract Modifications	Completed
41 U.S.C., Section 256	Allowable Costs	Completed

6.0 Definitions

None.

This is not the online OFFICIAL SCMS COPY of this file. Before using this printed copy, verify that it is the most current version by checking the Last Major Revision and Last Minor Revision dates (at the bottom of each document) on the SCMS Web site.

This is the online OFFICIAL SCMS COPY of this file. Before using a printed copy, verify that it is the most current version by checking the Last Major Revision and Last Minor Revision dates (at the bottom of each document) on the SCMS Web site.

SCMS Home Page | Revision History

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Filename: /OrbitSearch/SubjArea/NMOCO/NMOCO_SA.cfm
Last Major SCMS Revision: 03/24/2008