Procedures

Procedure Content

1. Enrolling in Benefits

• Enroll in, change, or cancel the following benefits:
  • Health Benefits,
  • Supplemental Dental/Vision Insurance,
  • Federal Long Term Care Insurance (LTCIP),
  • Federal Flexible Spending Accounts Program,
  • Thrift Savings Plan (TSP),
  • Federal Employees Group Life Insurance,
  • Savings Bonds,
  • Employee Assistance Program (EAP), and/or
  • Professional Liability Insurance Premium Reimbursement.

2. Entering into a Telework Agreement

• Request Telework Arrangement.
• Determine eligibility.
• Identify tasks, assignments, and schedule.
• Complete Telework Agreement.
• Approve/disapprove Telework Agreement.
• Revise or amend Telework Agreement.
• Re-certify Telework Agreement.

3. Administering Worker's Compensation

• Issue U.S. Department of Labor (DOL) Form CA-1 to injured employee or issue DOL Form CA-2 to ill employee.
• Send completed DOL Form CA-1or DOL Form CA-2 to U.S. DOL Office of Workers' Compensation Programs (OWCP) District Office.
• Issue DOL Form CA-16 to employee for doctor's treatment authorization.
• Receive approval of case from OWCP.

4. Administering Leave

• Employee requests leave on U.S. Office of Personnel Management (OPM) Form 71 or through the automated system in the Automated Time Attendance and Production System (ATAAPS).
• Supervisor approves certain leave requests.
• Management required to approve absences in excess of 30 days, absences under the Family Medical Leave Act, and advanced sick/annual leave in excess of 3 continuous days.

5. Requesting an Alternate Work Schedule (AWS)

• Complete the appropriate AWS form.
• Approve requests for work schedule and/or participation in AWS program.
• Employee maintains a daily timesheet.
• Request/approve changes to work schedule.

6. Completing the Retirement Process

• Notify Human Resources (HR) of the intent to retire.
• Complete Request for Retirement Annuity Estimate Form and any other applicable forms.
• Go through the Out-process/Clear agency process.

7. Processing Reimbursement for Professional Credentials

• Complete appropriate reimbursement form and provide proof of payment (i.e., receipt).
• Review and concur on the reimbursement form.
• Process the reimbursement form and deposit reimbursement into employee's bank account.
• Maintain copy of the reimbursement form.

8. Managing the Student Loan Repayment Program (SLRP)

• Review and sign SLRP service agreement.
• Approve SLRP process.
• Select/initiate justification process.
• Approve repayment of student loans.