The technical publications element of the Life Cycle Management Command (LCMC), through the LCMC Equipment Publications Control Officer, provides the equipment publications contract requirements for incorporation in the draft solicitation document. Refer to AMC-P 25-32, Guide for Preparation of Equipment Publications Contract Packages, when writing equipment publications portions of solicitation documents.
Program Manager/Program Executive Office (PMs/PEOs) will coordinate with the user representative prior to contract award to ensure consideration of content and techniques to improve the use of the publication for training, as well as for operation and maintenance of the equipment/system.
Prior to release, PEOs/PMs will coordinate the Performance Work Statement (PWS) with the Deputy for U.S. Army Services and Operations Agency, Army Publishing Directorate (APD), and with the US Army Materiel Command (AMC) Logistics Support Activity (LOGSA) to ensure the publications portions of the contract comply with publications policy. (AR 25-30, para. 1-27.l.1 )
The CG, AMC, and the Surgeon General (TSG) will ensure that, for contractor-developed technical and equipment publications, the contract defines the roles of the contractor and the Army in validation and verification requirements.
Proponents will ensure that publications adhere to MIL–STD-40051-1, MIL–STD-40051-2 and MIL-STD-2361. The Deputy for U.S. Army Services and Operations Agency reviews IETM statements of work submitted by PEOs/PMs in accordance with AR 70–1, Army Acquisition, for publishing requirements, specifically contract language that will satisfy MIL-STD-2361 for digital publications development. Contracts will not cite obsolete or canceled specifications or standards for publications. Contracts will require that a digital master file is created and delivered to the Government for all new publications, revisions, and changes.
The Assistant Secretary of the Army (Acquisition, Logistics, and Technology (ASA ALT)) will ensure that program executives and project managers acquire XML for new and revised TMs. The data will be in accordance with military standards (MIL-STD) -3008, 40051–1, 40051–2, -2361 and applicable military specifications for publication types not covered in MIL–STD–40051–1 or MIL–STD–40051–2.
Contracts for Interactive Electronic Technical Manuals (IETM) will cite Government-owned or free run-time display software for authoring and display of IETMs. In no instance will an acquisition package state that a specific class of IETM is required (for example, that the contractor shall deliver a “class 4 IETM”), but rather the acquisition package will use content selection matrixes from the applicable equipment publications military standards and specifications and will tailor specific requirements and functionalities needed to support the weapon system or equipment. Proponents will submit IETM statements of work for preliminary review to the APD and to USAMC LOGSA.
Required for: Soliciting input via the LCMC’s Equipment Publications Control Officer for the publications portion of the contract is required for the contract solicitation document and for the contract.
Responsibility: The PM/PEO is responsible for requesting contract requirements, including content selection matrixes, from the equipment publications element of the LCMC, through the LCMC’s Equipment Publications Control Officer. The LCMC publications element is responsible for providing publications portions of the solicitation document and contract, including completed content selection matrixes, to the PM/PEO through the Equipment Publications Control Officer, in accordance with AR 25-30 and AMC-R 25-32.
References: AR 25-30, AMC-R 25-32, AR 70–1.
