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A copy of the COR's letter of appointment or designation from the contracting officer, a copy of any changes to that letter, and a copy of any termination letter. |
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A copy of the required training certificates. |
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The notice of award or notice to proceed. |
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Copies of contract funding and payment documents. |
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A copy of the contract or the appropriate part of the contract and/or delivery orders, and all contract modifications. |
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A copy of the contract data requirements lists (CDRLs) submitted to the COR as required by the contract, as well as the COR's analysis of the CDRLs and any resulting actions taken. |
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A copy of the QASP and a record of each individual surveillance conducted, the results, and any actions taken. |
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All correspondence between COR and the contractor, contracting officer, or others concerning performance of the contract; together with English translations of all correspondence written in a foreign language. |
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The names and position titles of contractor personnel who serve on the contract. |
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A record of inspections performed (documenting how, when, and where), the corresponding results, and any analyses. |
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Copies of all data, reports, and other documentation furnished by the contractor, along with the COR's analysis of those items, actions taken, and the date of each action. |
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A copy of the trip report of every visit to the contractor's facility. A copy of this report must be provided to the contracting officer within 7 days after each visit. The trip report must identify people contacted, dates, items discussed, and actions taken. |
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Memoranda for record of minutes of any meetings, site visits, telephone conversations, and other discussions with the contractor or others pertaining to the contract or contract performance. These minutes should include persons present, dates, matters discussed, and actions taken. |
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Records relating to the contractor's quality control system and plan and the results of the quality control effort. |
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A copy of the surveillance schedule, progress schedules, and schedule of cumulative payments approved. |
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A list of government-furnished property. |
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A copy of all approvals the COR has given to the contractor. These approvals must be a COR-designated authority. |
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Documentation pertaining to the COR's receipt and acceptance (or rejection) of services performed and/or supplies delivered, including receipts, reports, and other data. |
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Copies of all DD Form 250s, invoices, vouchers, and receipt documents processed, including COR recommendations relating to them. |
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Samples, photographs, witness statements, and other factual data to support documentation. |
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Records of all weather conditions. This is particularly important for administering construction contracts and any other contracts that call for performance out-of doors, where severe weather or bad weather conditions could delay contract performance or completion. |
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Records of any government actions that affected or influenced contractor performance. |
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Applicable laboratory test reports. |
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Copies of deficiency reports. |
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A copy of each COR monthly report. |
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Any other documentation and data necessary to provide a complete history of all actions taken by the COR under, or in connection with, the contract. |