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Human Resources and Organizational Management

Headquarters Marine Corps

Onboarding Documents and Forms

Before you begin your new career as a Civilian Marine, we will require you to fill out and sign a number of forms that have been mandated by law. You will be asked to present these forms on your first day.

We recommend that you submit this paperwork in advance, however, you may bring some or all of the paperwork with you to your Entrance on Duty (EOD).

Important Note Regarding Email

There is a small but real possibility that documents emailed over unsecured internet connections may be intercepted. The Federal Government cannot ask or require that documentation containing personally identifiable information (PII) such as Social Security Numbers be submitted via email. You may, however at your own risk scan and email any or all of the required documentation into the Recruiting and Classification Section office, if you so choose.
Document Submission Instructions

Please download, print, and complete the forms indicated below and (if possible) fax them to the following number at Marine Corps Base Quantico:

Fax: (703) 784-2048
Attn: Recruitment/Classification Section

Cautions regarding mailing: Please note that, because of delays in the handling of mail between you and the Recruitment/Classification Section office, it may take up to four weeks to receive your submissions. For this reason, we discourage mailing your forms, unless you are certain that you have at least four weeks before your Entrance on Duty date. If you feel you must send your submissions through the postal service, we recommend using Priority Mail, Certified, Return Receipt Requested. We cannot be responsible for documentation that may be lost in the mail. Our postal address is:

Human Resources and Organizational Management Branch
Recruitment/Classification Section
Headquarters, U.S. Marine Corps (Code *ARH)
3000 Marine Corps Pentagon, Room 2C253
Washington, DC 20350-3000

Submit these forms NOW: 
Form Title 

Declaration for Federal Employment (OF-306)
The information collected on this form is used to determine your suitability for Federal employment. A false statement or omission on any part of this declaration or other pre-employment paperwork may be grounds for not hiring you or for firing you after you begin work. (Please sign items 17a &17b)
Form Link: [Click Here to Download]

Submit Form: Print, Sign and Fax ASAP
 
 
CIS FORM I-9 Employment Eligibility Verification: Birth/Naturalization Certificate
Used to verify appointee’s identity and authorization for employment in the United States. The Human Resources Office (HRO) or Human Resources Service Center (HRSC) will assure, via review of one of the following documents, that the appointee is a U.S. citizen:
• U.S. Passport (unexpired)
• Certificate of U.S. Citizenship (CIS Form N-560 or N-561)
• Certificate of Naturalization (CIS Form N-550 or N-570)
• Certificate of Birth Abroad (FS-545 or DS-1350)
• Original or certified copy of birth certificate, Delayed birth certificate
Form Link: [Click Here to Download]

Submit Form: Print, Sign and Fax ASAP
 
 
Personal Information Data Sheet
Information collected on this form is used in personnel administration purposes.
Form Link: [Click Here to Download]

Submit Form: Print, Sign and Fax ASAP

 

 

Find Your Required Forms Based on Status Code
To locate your required forms:
Find your required forms by entering your status code and a list of required documentation will be displayed here. Please mail, fax, or email as many forms as possible to your employment officer.
NOTE: many forms cannot be saved or emailed because federal regulations prohibit non-secure transfer of personally identifiable information (PII). These forms, and forms requiring your signature, should be printed, completed and faxed or handed in at your Entrance on Duty (EOD). If you send document via mail, please make sure that they arrive prior to your EOD.
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Status Codes-
FNN - Full-time • Non-military • New to Federal Government
FNF- Full-time • Non-military • Prior Federal Experience
FNA - Full-time • Non-military • Re-employed Annuitant
FNT- Full-time • Non-military • Transfer from Non-USMC Agency
FNM- Full-time • Non-military • Transfer from USMC Agency
FMN- Full-time • Retired military • New to Federal Government
FMF - Full-time • Retired military • Prior Federal Experience
FMA - Full-time • Retired military • Re-employed Annuitant
FMT- Full-time • Retired military • Transfer from Non-USMC Agency
FMM- Full-time • Retired military • Transfer from USMC Agency
SNN- Student • Non-military • New to Federal Government
SNF- Student • Non-military • Prior Federal Experience
SNA - Student • Non-military • Re-employed Annuitant
SNT- Student • Non-military • Transfer from Non-USMC Agency
SNM- Student • Non-military • Transfer from USMC Agency
SMN- Student • Retired military • New to Federal Government
SMF - Student • Retired military • Prior Federal Experience
SMA - Student • Retired military • Re-employed Annuitant
SMT - Student • Retired military • Transfer from Non-USMC Agency
SMM- Student • Retired military • Transfer from USMC Agency
TNN - emporary • Non-military • New to Federal Government
TNF- Temporary • Non-military • Prior Federal Experience
TNA- Temporary • Non-military • Re-employed Annuitant
TNT- Temporary • Non-military • Transfer from Non-USMC Agency
TNM- Temporary • Non-military • Transfer from USMC Agency
TMN- Temporary • Retired military • New to Federal Government
TMF - Temporary • Retired military • Prior Federal Experience
TMA - Temporary • Retired military • Re-employed Annuitant
TMT - Temporary • Retired military • Transfer from Non-USMC Agency
TMM- Temporary • Retired military • Transfer from USMC Agency

Filling Out Forms

  • Become a Civilian Marine
  • Learn about the Marine Corps
  • What Are Marine Corps Values?
  • What Is the Marine Corps Emblem?
  • What Is the Marine Corps Insignia?
  • What Is Marine Corps Jargon?
  • What Is the Marines' Hymn?
  • How Is HQMC Organized?
  • Office of the Commandant
  • Counsel for the Commandant
  • Chaplain of The Marine Corps
  • Sergeant Major of The Marine Corps
  • MCCDC
  • Marine Barracks Washington DC
  • Office of the Assistant Commandant
  • Expeditionary Energy Office
  • Marine Corps Systems Command
  • National Capital Region Command
  • Safety Division
  • Office of the Director
  • Headquarters & Service Battalion N
  • Special Projects Directorate
  • Admin & Resource Management Div
  • Headquarters Staff Agencies
  • Manpower and Reserve Affairs
  • Plans, Policy and Operations
  • Aviation
  • Installations & Logistics
  • Combat Development & Integration
  • Programs and Resources
  • Headquarters Directorates
  • C4
  • Health Services
  • Inspector General
  • Intelligence Division
  • OLA
  • Public Affairs Division
  • Staff Judge Advocate
  • Your Position
  • Working for the Government
  • The Federal Merit Pay System
  • Federal Pay Plans
  • Federal Pay Grades
  • Federal Job Series
  • Locality Pay
  • Premium Pay
  • Your Position
  • Attendance and Leave
  • Your Schedule
  • Standards and Ethics
  • Managing Your Performance
  • Federal Employment Benefits
  • HQMC Benefits
  • Training Opportunities
  • HQMC Training
  • HQMC Leadership Development
  • Find a Job with the Marine Corps
  • Welcome Aboard! ("Onboarding")
  • Supervisor, Sponsor, and You
  • Your Onboarding Responsibilities
  • Responsibilities: Before You Arrive
  • Responsibilities: Your First Day
  • Responsibilities: Your First Week
  • Responsibilities: Your First 90 Days
  • Responsibilities: Your First Year
  • Your Supervisor
  • Your Supervisor: Before You Arrive
  • Your Supervisor: Your First Day
  • Your Supervisor: Your First Week
  • Your Supervisor: Your First 90 Days
  • Your Supervisor: Your First Year
  • Your Onboarding Sponsor
  • Your Sponsor: Before You Arrive
  • Your Sponsor: Your First Day
  • Your Sponsor: Your First Week
  • Your Sponsor: Your First 90 Days
  • Your Sponsor: Your First Year
  • How Onboarding Works
  • Phase 1: Before You Arrive
  • Your Position
  • Documents and Forms
  • Your Schedule
  • Transporation and Parking
  • Your Benefits
  • Phase 2: Your First Day
  • HQMC Dess Code
  • Standards and Ethics
  • Facilities Security
  • Phase 3: Your First Week
  • Annual Training Requirements
  • Performance Management
  • Phase 4: Your First 90 Days
  • Personnel & Benefits Records
  • Training & Workforce Development
  • Individual Development Plan
  • Phase 5: Your First Year
  • MCCLDP
  • Communities of Interest
  • Manage Your Career
    • Documentation Required for EOD
    • A Picture ID (Government-issued)
    • Proof of Eligibility to Work (one of the following)
      • Social Security Card
      • US Passport (unexpired)
      • Certificate of US Citizenship (CIS Form N-550 or N-561)
      • Certificate of Naturalization (CIS Form N-550 or N-570)
      • Certificate of Birth Abroad (FS-545 or DS-1350)
      • Original or certified copy of Birth Certificate
    • Certificate of Release or Discharge from Active Duty (DD-214) [Retired Military Only]