5. Obtaining Required Documentation

Management System: Non-Management and Operating (Non-M&O) Contracting

Subject Area: Non-Management and Operating (Non-M&O) Contract Planning

Procedure 5. Obtaining Required Documentation

Subject Matter Expert:	BEVERLY HARNESS
Management System Owner:	SUSAN BORTHWICK
Secondary Management System Owner:	DENNIS WILSON

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Issue Date: 09/26/2012
SCMS Revision: 1.2

1.0 Applicability

This procedure is applicable to all Contract Specialists (CS) and Contracting Officers (CO) to obtain and prepare all required documents on all non-management and operating procurements.

2.0 Required Procedure

Step 1	The CS prepares: Determination and Findings and seeks necessary approvals as required by FAR 1.7, Determinations and Findings. If applicable, Justification for Other Than Full and Open Competition (JOFOC) and seeks necessary approvals as required by FAR 6.303, Justifications. If applicable, Offering Letter to the U.S. Small Business Administration (SBA) to use a small business concern as required by FAR 19, Small Business Programs.
Step 2	If applicable, the CS must receive an Acceptance Letter from SBA to use a small business concern.
Step 3	As necessary, the CS obtains and prepares other documentation.
Step 4	The CS creates a series of folders that will constitute the official contract file under the supporting documents in the Strategic Integrated Procurement Enterprise System (STRIPES). These folders contain all retrievable records and files that depict the actions and decisions made throughout the procurement process.
Step 5	Proceed to Procedure 6, Managing Logistics.

3.0 References

FAR 1.7, Determinations and Findings
FAR 4, Administrative Matters
FAR 6, Competition Requirements
FAR 6.303, Justifications
FAR 19, Small Business Programs
Procedure 6, Managing Logistics
Strategic Integrated Procurement Enterprise System (STRIPES)

This is not the online OFFICIAL SCMS COPY of this file. Before using this printed copy, verify that it is the most current version by checking the Last Major Revision and Last Minor Revision dates (at the bottom of each document) on the SCMS Web site.

This is the online OFFICIAL SCMS COPY of this file. Before using a printed copy, verify that it is the most current version by checking the Last Major Revision and Last Minor Revision dates (at the bottom of each document) on the SCMS Web site.

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Last Major SCMS Revision: 02/28/2008