I. Basic Information Regarding Report
A. Person(s) to be contacted with questions about the report.
Name: Brenda Dolan
Title: Departmental FOIA Officer
Address: U.S. Department of Commerce
Room 6022
1401 Constitution Avenue, N.W.
Washington, D.C. 20230
Telephone: 202-482-4115
B. Electronic Address for report on the World Wide Web.
http://www.osec.doc.gov/omo/foia/foiawebsite.htm
C. How to obtain a copy of the report in paper form.
Write to address or contact person listed in item I. A.
II How to Make a FOIA Request
Instructions are shown on DOC FOIA Home Page at:
http://www.osec.doc.gov/omo/foia/foiawebsite.htm
FOIA requests must be in writing. Send requests to the address
in item I. A. or e-mail to EFOIA@doc.gov
A. Names, addresses, and telephone numbers of all individual agency components and
offices that receive FOIA requests.
Departmental FOIA Officer
Office of Executive Assistance Management
Room 6022
1401 Constitution Avenue, N.W.
Washington, D.C. 20230
202-482-4115
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Bobbie Parsons
FOIA Officer
Office of the Secretary
Office of Executive Assistance Management
Room 6022
1401 Constitution Avenue, N.W.
Washington, D.C. 20230
202-482-4115
Gerald W. Gates
FOIA Officer
Bureau of the Census
Policy Office
Federal Building 3, Room 2430
Suitland, Maryland 20233
301-763-2515
Zurefa Ellis
FOIA Officer
Bureau of Economic Analysis/Economic and
Statistics Administration
Office of the Under Secretary for Economic Affairs
Room 4838
1401 Constitution Avenue, N.W.
Washington, D.C. 20230
202-482-3308
Jennifer Bryan
FOIA Officer
Economic Development Administration
Office of the Chief Counsel
Room 7001
1401Constitution Avenue, N.W.
Washington, D.C. 20230
202-482-4687
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Dawn Battle
FOIA Officer
Bureau of Export Administration
Office of Administration
Room 6883
1401 Constitution Avenue, N.W.
Washington, D.C. 20230
202-482-0500
Linda Bell
FOIA Officer
International Trade Administration
Office of Organization and Management Support
Room 4001
1401 Constitution Avenue, N.W.
Washington, D.C. 20230
202-482-5436
Dan Webster
FOIA Officer
Minority Business Development Agency
Data Resources Division
Room 5084
1401 Constitution Avenue, N.W.
Washington, D.C. 20230
202-482-2025
Sharon Bisco
FOIA Officer
National Institute of Standards and Technology
Office of the Director for Administration
Room A-525
100 Bureau Drive, Mail Stop 3200
Gaithersburg, Maryland 20899-3200
301-975-4054
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Paul F. Roberts, II
FOIA Officer
National Technical Information Service
Office of Administrative Management
Room 209, Forbes Building
Springfield, Virginia 22161
703-605-6443
Denise Marshall
FOIA Officer
National Telecommunications & Information Administration
Office of the Chief Counsel
Room 4713
1401 Constitution Avenue, N.W.
Washington, D.C. 20230
202-482-1816
Jean Carter-Johnson
FOIA Officer
National Oceanic & Atmospheric Administration
NOAA Central FOIA Facility
1315 East-West Highway
Room 10730
Silver Spring, Maryland
301-713-3540
Michael Briskin
FOIA Officer
United States Patent and Trademark Office
Box OGC
Washington, D.C. 20231
703-308-2000
Philip Greene
FOIA Officer
Technology Administration
Office of the Chief Counsel
Room 4835
1401 Constitution Avenue, N.W.
Washington, D.C. 20230
202-482-1984
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Elizabeth T. Barlow
FOIA Officer
Office of Inspector General
Counsel to the Inspector General
Room 7892
1401 Constitution Avenue, N.W.
Washington, D.C. 20230
202-482-5992
The FOIA Officers are also listed at:
http://www.osec.doc.gov/omo/foia/foiawebsite.htm
B.
Brief description of the agency’s response -time ranges.
The Department of Commerce strives to answer all FOIA requests within
the 20 day response time mandated by the Electronic FOIA Amendments.
The response time for simple requests is approximately 14 days. The response
for complex requests varied from 25 days to a maximum of 106 days.
C. Brief description of why some requests are not granted.
A request for records may be denied if the requested record contains information
which falls into one or more of the nine categories listed below. If the requested
record contains both exempt and nonexempt information, the nonexempt portions
which may reasonably be segregated form the exempt portions will be released to
the requester.
Categories of Exempt Information
Exemption One: Records which are
specifically authorized under criteria established
by an Executive Order to be kept secret in interest of national defense or foreign policy
and are in fact properly classified pursuant to such Executive Order.
Exemption Two: Records related
solely to the internal personnel rules and practices
of the Department of Commerce.
Exemption Three: Records
specifically exempted from disclosure by statute,
provided that such statute:
Requires that the matters be
withheld from the public in such a manner as to leave no
discretion on the issues: or establishes particular criteria for withholding or
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refers to particular types of matter to be withheld.
Exemption Four: Trade secrets and commercial of financial information obtained
from a person that is privileged or confidential.
Exemption Five: Interagency or
intra-agency memoranda or letters which would not
be available by law to a private party in litigation with the Department of Commerce.
Exemption Six: Personnel, medical, and similar files (including financial files) the
disclosure of which would constitute a clearly unwarranted invasion of personal
privacy.
Exemption Seven: Records compiled for law enforcement purposes, but only to
the extent that the production of such law enforcement records could reasonably
be expected to interfere with
enforcement proceedings; would deprive a person
of a right to a fair trial or an impartial adjudication; could reasonably be expected
to constitute an unwarranted invasion of personal privacy; could reasonably be
expected to disclose the identity of a confidential source, including a state, local, or
foreign agency or authority or any private institution which furnished records on a
confidential basis; would disclose techniques and procedures for law enforcement
investigations or prosecutions, or would disclose guidelines for law enforcement
investigations or prosecutions if such disclosure could reasonably be expected to
risk circumvention of the law; or could reasonably be expected to endanger the
life or physical safety of any individual.
Exemption Eight: Records that are
contained in or related to examination, operating,
or condition reports prepared by, on behalf of, or for use of an agency
responsible for the regulation or supervision of financial institutions.
Exemption Nine: Geological and
geophysical information and data, including maps,
concerning wells.
III. Definitions of Terms and Acronyms Used in the Report
A. Agency-specific acronyms or other terms.
OS - Office of the Secretary
ESA - Economic and Statistics Administration
EDA - Economic Development Administration
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BIS - Bureau of Industry and Security
ITA - International Trade Administration
MBDA - Minority Business Development Agency
NIST - National Institute of Standards and Technology
NTIS - National Technical Information Service
NTIA - National Telecommunications & Information Administration
NOAA - National Oceanic & Atmospheric Administration
PTO - Patent and Trademark Office
TA - Technology Administration
OIG - Office of Inspector General
B. Basic terms, expressed in common terminology.
1. FOIA/PA Request - Freedom of Information Act/Privacy Act request. A
FOIA request is generally a request for access to records concerning a
third party, an organization, or a particular topic of interest. A Privacy Act
request is a request for records concerning oneself; such requests are also
treated as FOIA requests. (All requests for access to records, regardless of
which law is cited by the requester, are included in this report.)
2. Initial Request - a request to a Federal agency for access to records under
the Freedom of Information Act.
3. Appeal - a request to a federal agency asking that it review at a higher
administrative level a full denial or partial denial of access to records under
the Freedom of Information Act, or any other FOIA determination such as a
matter pertaining to fees.
4. Processed Request or Appeal - a request or appeal for which an agency has
taken a final action on the request or the appeal in all respects.
5. Multi-track Processing - a system in which simple requests requiring relatively
minimal review are placed in one processing track and more voluminous and
complex requests are placed in one or more other tracks. Requests in each
track are processed on a first-in/first out basis. A requester who has an urgent
need for records may request expedited processing (see below).
6. Expedited Processing - an agency will process a FOIA request on an expedited
basis when a
requester has shown an exceptional need or urgency for the records
which warrants prioritization of his or her request over other requests
that were made earlier.
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7. Simple Request - a FOIA request that an agency using multi-track processing
places
in its fastest (nonexpedited) track based on the volume and/or complexity
of
records requested.
8. Complex Request - a FOIA request that an agency using multi-track processing
places in a slower track based on the volume and/or complexity of records
requested.
9. Grant - an agency decision to disclose all records in full in response to a FOIA
request.
10. Partial Grant - an agency decision to disclose a record in part in response to a
FOIA request, deleting information determined to be exempt under one or
more of the FOIA’s exemptions; or a decision to disclose some records in their
entireties, but to withhold others in whole or in part.
11. Denial - an agency decision not to release any part of a record or records in
response to a FOIA request because all the information in the requested records
is determined by the agency to be exempt under one or more of the FOIA’s
exemptions, or for some procedural reason (such as because no record is
located in response to a FOIA request).
12. Time Limits - the time period in the Freedom of Information Act for an
agency to respond to a FOIA request (ordinarily 20 working days from
proper receipt of a “perfected” FOIA request).
13. “Perfected” request - a FOIA request for records which adequately describes
the records sought, which has been received by the FOIA office of the agency
or agency component in possession of the records, and for which there is no
remaining question about the payment of applicable fees.
14. Exemption 3 Statute - a separate federal statute prohibiting the disclosure of a
certain type of information and authorizing its withholding under FOIA subsection (b)(3).
15. Median Number - the middle, not average, number, for example, of 3, 7, and
14, the median number is 7.
16. Average Number - the number obtained by dividing the sum of a group of
numbers in the group. For example, of 3, 7, and 14, the average number is 8.
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IV. Exemption 3 Statutes
A. List of Exemption 3 statutes relied on by agency during current fiscal year.
1. Brief description of type(s) of information withheld under each statute.
13 U.S.C. § 9 - prohibits the use, publication, or examination of any
information collected by the Census Bureau, other than for the
statistical purposed for which the information was supplied.
13 U.S.C. app. § 301(g) - prohibits the disclosure of Shippers’ Export
Declarations, submitted by shippers to the Census Bureau, unless the
Secretary of Commerce determines that nondisclosure would be
contrary to the national interest.
50 U.S.C. app. § 2411(c), Export Administration Act of 1979 § 12(c) -
protects information obtained for the purpose of consideration of, or
concerning, exporting license applications, unless the Secretary of
Commerce determines that release of such information is in the national
interest. This includes not only the applications themselves and the
information contained therein, but also any information relating to an
application, to include information on enforcement or export administration laws and regulations.
16 U.S.C. § 1881(a), Magnuson-Stevens Fishery Conservation and
Management Act - pertains to statistical information contained in fishery
management plans which has been submitted by fisheries under section
1853(a)(5). Information which may not be disclosed includes, but in not
limited to, the type and quantity of fishing gear used, catch by species in
numbers of fish or weight thereof, areas in which fishing took place,
number of hauls, and the estimated and actual processing capacities of
U.S. fish processors. The Secretary of Commerce may, however, promulgate regulations that provide for the release of such information in aggregate or summary form which does not disclose the identity or
business of any person that submits statistics.
35 U.S.C. § 122 - provides that applications for patents shall be kept in
confidence by the Patent and Trademark Office unless disclosure is
necessary to carry out the provisions of any Act of Congress, or in special
circumstances, to be determined by the Commissioner for Patents and
Trademarks. This also includes materials in patent interference files.
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41 U.S.C. §§ 253 - protects proprietary or source selection
information in the possession of the Government during the conduct of
any Federal procurement of property or services.
15 U.S.C. § 278n(d)(5) - provides that the FOIA does not apply to
information submitted on a
confidential basis, by joint ventures and members
of joint ventures that receive funding under the Department’s
Advanced Technology Program. The Department must withhold
information concerning the
business operation or trade secrets possessed by
any business or member of a joint venture that is receiving funding
under the program.
2. Statement of whether a court has upheld the use of each statute. If so, then
cite example.
13 U.S.C. § 9 - Baldrige v Shapiro, 455 U.S. 355 (1982)
13 U.S.C. § 301(g) - Young Conservative Found v Department of
Commerce, No. 85-3982 (D.D.C. March 25, 1987)
50 U.S.C. § 2411(c) - Export Information Twin Coast Newspapers, Inc.
v Department of Commerce, NO. 78-0978 (D.D.C. November 6, 1979)
16 U.S.C. § 1855(b) - case unknown
35 U.S.C. § 122 - Irons & Sears v Dann, 606 F.2d 1215 (1979): Leeds v
Quigg, 720 F. Supp. 193 (D.D.C. 1989)
41 U.S.C. §§ 253B - National Defense Authorization Act for FY 1997-
case unknown
15 U.S.C. § 278n(d)(5) - Magnuson-Stevenson Act - case unknown
V. Initial FOIA/PA Access Requests
A. Numbers of initial requests
1. Number of requests pending as of end of preceding fiscal year. 219
2. Number of requests received during current fiscal year. 2142
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3. Number of requests processed during current fiscal year. 2063
4. Number of requests pending as of end of current fiscal year. 298
B. Disposition of initial requests.
1. Number of total grants 855
2. Number of partial grants. 380
3. Number of denials. 165
a. Number of times each FOIA exemption used (counting each
exemption once per request)
(1) Exemption 1 4
(2) Exemption 2 27
(3) Exemption 3 114
(4) Exemption 4 129
(5) Exemption 5 161
(6) Exemption 6 144
(7) Exemption 7(A) 12
(8) Exemption 7(B) 0
(9) Exemption 7(C) 47
(10)Exemption 7(D) 2
(11)Exemption 7(E) 10
(12)Exemption 7(F) 0
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4. Other reasons for nondisclosure (total) 663
a. no records 311
b. referrals 45
c. request withdrawn 70
d. fee-related reason 77
e. records not reasonably described 31
f. not a proper FOIA request for some other reason 16
g. not an agency record 1
h. duplicate request 12
i. other (publicly available information) 100
VI. Appeals of Initial Denials of FOIA/PA Requests
A. Number of appeals.
1. Number of appeals received during fiscal year 73
2. Number of appeals processed during fiscal year 78
B. Disposition of appeals.
1. Number completely upheld 25
2. Number partially reversed 12
3. Number completely reversed 7
a. number of times each FOIA exemption used (counting each exemption once per appeal)
(1) Exemption 1 1
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(2) Exemption 2 1
(3) Exemption 3 5
(4) Exemption 4 19
(5) Exemption 5 33
(6) Exemption 6 9
(7) Exemption 7(A) 2
(8) Exemption 7(B) 0
(9) Exemption 7(C) 1
(10)Exemption 7(D) 0
(11)Exemption 7(E) 1
(12)Exemption 7(F) 0
(13)Exemption 8 0
(14)Exemption 9 0
4. Other reasons for nondisclosure (total) 34
a. no records 8
b. referrals 1
c. request withdrawn 6
d. fee-related reason 5
e. records not reasonably described 0
f. not a proper FOIA request for some other reason 1
g. not an agency record 0
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h. duplicate request 1
i. other (specify)
untimely 8
adequacy of search 1
no response 1
publicly available 2
went to litigation 0
VII. Compliance with Time Limits/Status of Pending Requests
A. Median processing time for requests processed during the year.
1. Simple requests (if multiple tracks used).
a. number of requests processed 1126
b. median number of days to process 12
2. Complex requests (specify for any and all tracks used).
a. number of requests processed 937
b. median number of days to process 45
3. Requests accorded expedited processing.
a. number of requests processed 0
b. median number of days to process 0
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B. Status of pending requests.
1. Number of requests pending as of end of current fiscal year 298
2. Median number of days that such requests were pending as of that date 55
VIII. Comparisons with Previous Year(s) (Optional) - FY 2001
A. Comparison of numbers of requests received 2183
B. Comparison of numbers of requests processed 2232
C. Comparison of median numbers of days requests were pending as of end
of Fiscal Year 30
D. Other statistics significant to agency
1. Requests received for expedited processing 2
2. Requests for expedited processing granted 0
E. Other narrative statements describing agency efforts to improve timeliness of
FOIA performance and to make records available to the public (e.g., backlog-
reduction efforts; specification of average number of hours per processed
request; training activities; public availability of new categories of records).
1. Send interim responses to requesters on a rolling basis as we
process documents.
2. Provide FOIA and records training for all employees.
3. Continue to monitor and update websites to include more
publicly available information.
4. Enhanced FOIA processing with electronic solutions.
.
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IX. Costs/FOIA Staffing
A. Staffing levels.
1. Number of full-time FOIA personnel 16
2. Number of personnel with part-time or occasional FOIA duties (in total
work-years) 11.5
3. Total number of personnel 21
B. Total costs (including staff and all resources).
1. FOIA processing (including appeals) 1,380,585.90
2. Litigation-related activities (estimated) 525,807.91
3. Total Costs 1,906,393.80
4. Comparison with previous year(s) (including percentage of change)
(optional) Optional data is not provided.
X. Fees
A. Total amount of fees collected by agency for processing requests 48,867.20
B. Percentage of total costs 2.56%
XI. FOIA Regulations (Including Fee Schedule)
15 C.F.R. part 4
Office of Privacy and Open Government
Office of the Chief Financial Officer and Assistant Secretary for Administration
U.S. Department of Commerce
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Page last updated:October 3, 2012
- Catrina Purvis
Chief Privacy Officer and Director of Open Government - Joey Hutcherson
Deputy Director,
Office of Privacy Open Government
- Brenda Dolan
Departmental Freedom of Information & Privacy Act Officer - OPOG Home
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