Privacy Act Systems of Records Notices
The Privacy Act of 1974 (5 U.S.C. 552a) requires each Federal agency to publish a notice in the Federal Register of each system of records that it maintains. A system of records is any grouping of information about an individual under the control of a Federal agency from which it retrieves information by the name, Social Security number, or some other personal identifier.
This compilation contains a notice of each system of records and related appendices that we maintain. We have published in the Federal Register each of the system of records contained in this compilation as required by the Privacy Act. We have updated the notices and appendices to include changes that we published in the Federal Register. We also include references to systems of records notices maintained by other agencies that we share with those agencies. For example, our employees are covered by systems of records notices published by us and the Office of Personnel Management.
Among other things, each notice describes the purposes for which we are collecting the records, the categories of persons and records that the system of records covers, identifies the official who is responsible for the particular system of records, and provides instructions persons should follow to determine if a system of records contains a record about them and how they can obtain a copy of any such record. The notices also discuss to what entities and persons we may disclose the information we collect.
You should direct any questions concerning this compilation as follows:
SSA Privacy Officer
Social Security Administration
6401 Security Boulevard
Baltimore, MD 21235
| SORN # | Effective Date | Title |
|---|---|---|
| 60-0001 | January 11, 2006 | Assignment and Correspondence Tracking (ACT) System, Social Security Administration, Office of the Commissioner |
| 60-0002 | January 11, 2006 | Optical System for Correspondence Analysis and Response, Social Security Administration, Deputy Commissioner for Communications, Office of Public Inquires |
| 60-0003 | January 11, 2006 | Attorney Fee File, Social Security Administration, Office of Disability Adjudication and Review |
| 60-0004 | Working File of the Appeals Council, Social Security Administration, Office of Disability Adjudication and Review | |
| 60-0005 | Administrative Law Judge Working File on Claimant Cases, Social Security Administration, Office of Disability Adjudication and Review | |
| 60-0006 | January 11, 2006 | Storage of Hearing Records: Tape Cassettes, Social Security Administration, Office of Disability Adjudication and Review |
| 60-0009 | Hearings and Appeals Case Control System, Social Security Administration, Office of Disability Adjudication and Review | |
| 60-0010 | January 11, 2006 | Hearing Office Tracking System of Claimant Cases, Social Security Administration, Office of Disability Adjudication and Review |
| 60-0012 | January 11, 2006 | Listing and Alphabetical Name File (Folder) of Vocational Experts, Medical Experts, and Other Health Care Professional and/or Non-Health Care Professional Experts (Medicare), Social Security Administration, Office of Disability Adjudication and Review |
| 60-0013 | January 11, 2006 | Records of Usage of Medical Experts, Vocational Experts, and Other Health Care Professional and/or Non-Health Care Professional Experts (Medicare), Social Security Administration, Office of Disability Adjudication and Review |
| 60-0014 | Curriculum Vitae and Professional Qualifications of Medical and Vocational Experts (Resumes), Social Security Administration, Office of Disability Adjudication and Review | |
| 60-0038 | Employee Building Pass Files, SSA/OFM | |
| 60-0040 | August 1, 2000 | Quality Review System, SSA//OPIR |
| 60-0042 | August 1, 2000 | Quality Review Case Files, SSA/OPIR |
| 60-0044 | January 11, 2006 | National Disability Determination Services (NDDS) File, Social Security Administration, Office of Disability Determinations |
| 60-0045 | Black Lung Payment System, Social Security Administration, Office of Systems Requirements | |
| 60-0046 | Disability Determination Services Consultant File, Social Security Administration, Office of Disability Determinations | |
| 60-0050 | January 11, 2006 | Completed Determination Record--Continuing Disability Determinations, Social Security Administration, Office of Disability Determinations |
| 60-0057 | August 1, 2000 | Quality Evaluation Data Records, SSA/DCFAM/OQAPA |
| 60-0058 | December 29, 2010 | Master Files of Social Security Number (SSN) Holders and SSN Applications, Social Security Administration (SSA) |
| 60-0059 | January 11, 2006 | Earnings Recording and Self-Employment Income System, Social Security Administration, Office of Systems |
| 60-0063 | Resource Accounting System, Social Security Administration, OSPI | |
| 60-0077 | January 11, 2006 | Congressional Inquiry File, Social Security Administration, Regional Offices |
| 60-0078 | January 11, 2006 | Public Inquiry Correspondence File, Social Security Administration, Regional Offices |
| 60-0089 | April 1, 2003 | Claims Folders Systems, Social Security Administration, Office of the General Counsel, Office of Public Disclosure |
| 60-0090 | January 11, 2006 | Master Beneficiary Record, Social Security Administration, Deputy Commissioner for Systems, Office of Retirement and Survivors Insurance Systems (ORSIS) |
| 60-0094 | March 4, 2005 | Recovery of Overpayments, Accounting and Reporting /Debt Management System (ROAR/DMS) SSA/OTSO |
| 60-0103 | January 11, 2006 | Supplemental Security Income Record and Special Veterans Benefits, Social Security Administration, Office of Systems, Office of Disability and Supplemental Security Income Systems (ODSSIS) |
| 60-0104 | September 28, 2009 | Race and Ethnicity Collection System (RECS), Social Security Administration (SSA) |
| 60-0118 | January 11, 2006 | Non-Contributory Military Service Reimbursement System, Social Security Administration, Office of the Actuary |
| 60-0148 | August 1, 2000 | Matches of Internal Revenue Service and Social Security Administration Data with Census Survey Data (Joint SSA/Census Statistics Development Project), SSA/ORES |
| 60-0159 | August 1, 2000 | Continuous Work History Sample (Statistics), SSA/ORES |
| 60-0186 | SSA Litigation Staff’s Civil Action Tracking System (CATS), SSA/ODISP/OPB/LS | |
| 60-0196 | August 1, 2000 | Disability Studies, Surveys, Records and Extracts (Statistics), SSA/ORES |
| 60-0199 | January 11, 2006 | Extramural Surveys (Statistics), Social Security Administration, Deputy Commissioner for Disability and Income Security Programs |
| 60-0200 | August 1, 2000 | Retirement and Survivors Studies, Surveys, Records and Extracts (Statistics), SSA/ORES |
| 60-0202 | March 11, 2004 | Old Age, Survivors and Disability Beneficiary and Worker Records and Extracts (Statistics), SSA/ORES |
| 60-0203 | Supplemental Security Income Studies, Surveys, Records and Extracts (Statistics), SSA/ORES | |
| 60-0210 | Record of Individuals Authorized Entry to Secured Automated Data Processing Area, SSA/DCFAM/OFM | |
| 60-0211 | March 11, 2004 | Beneficiary, Family, and Household Surveys, Records and Extracts System (Statistics), SSA/ORES |
| 60-0213 | Quality Review of Hearing/Appellate Process, SSA/ODAR | |
| 60-0214 | Personal Identification Number File (PINFile), SSA/DCFAM/OQAPA | |
| 60-0218 | January 11, 2006 | Disability Insurance and Supplemental Security Income Demonstration Projects and Experiments System, Social Security Administration, Deputy Commissioner for Disability Income and Security Programs |
| 60-0219 | Representative Disqualification, Suspension and Non-Recognition Information File, 60-0219 | |
| 60-0220 | Kentucky Birth Records System, Social Security Administration, District Office, ( Kentucky) | |
| 60-0221 | January 11, 2006 | Vocational Rehabilitation Reimbursement Case Processing System, Social Security Administration, Office of Employment and Income Support Programs |
| 60-0222 | Master Representative Payee File, Social Security Administration, Office of Income Security Programs | |
| 60-0224 | SSA-Initiated Personal Earnings and Benefit Estimate Statement (SIPEBES), SSA/OSR | |
| 60-0225 | SSA-Initiated Personal Earnings and Benefit Estimate Statement Address System for Certain Territories, SSA/OSR | |
| 60-0228 | January 11, 2006 | Safety Management Information System (SSA Accident, Injury and Illness Reporting System), Social Security Administration, Deputy Commissioner for Finance, Assessment and Management, Office of Facilities Management |
| 60-0230 | January 11, 2006 | Social Security Administration Parking Management Record System, Social Security Administration, Deputy Commissioner for Finance, Assessment and Management, Office of Facilities Management |
| 60-0231 | January 11, 2006 | Financial Transactions of SSA Accounting and Finance Offices, Social Security Administration, Deputy Commissioner for Finance, Assessment and Management, Office of Financial Policy and Operations |
| 60-0232 | January 11, 2006 | Central Registry of Individuals Doing Business With SSA (Vendor File), Social Security Administration, Deputy Commissioner for Finance, Assessment and Management, Office of Financial Policy Operations |
| 60-0234 | January 11, 2006 | Employee Assistance Program (EAP) Records, Social Security Administration, Deputy Commissioner for Human Resources, Office of Personnel, Center for Employee Services |
| 60-0236 | January 11, 2006 | Employee Development Program Records, Social Security Administration, Deputy Commissioner for Human Resources (DCHR), Office of Training (OT) |
| 60-0237 | January 11, 2006 | Employees' Medical Records, Social Security Administration, Deputy Commissioner for Human Resources, Office of Personnel, Center for Employee Services |
| 60-0238 | January 11, 2006 | Pay, Leave and Attendance Records, Social Security Administration, Deputy Commissioner for Human Resources, Office of Personnel |
| 60-0239 | January 11, 2006 | Personnel Records in Operating Offices, Social Security Administration, Deputy Commissioner for Human Resources, Office of Personnel |
| 60-0241 | January 11, 2006 | Employee Suggestion Program Records, Social Security Administration, Deputy Commissioner for Human Resources, Office of Personnel, Center for Employee Services |
| 60-0244 | January 11, 2006 | Administrative Grievances Filed Under Part 771 of 5 CFR, Social Security Administration, Deputy Commissioner for Human Resources, Office of Labor Management and Employee Relations |
| 60-0245 | January 11, 2006 | Negotiated Grievance Procedure Records, Social Security Administration, Deputy Commissioner for Human Resources, Office of Labor Management and Employee Relations |
| 60-0250 | January 11, 2006 | Equal Employment Opportunity (EEO) Counselor and Investigator Personnel Records, Social Security Administration, Deputy Commissioner for Human Resources, Office of Civil Rights and Equal Opportunity |
| 60-0255 | January 11, 2006 | Plans for Achieving Self-Support (PASS) Management Information System, SSA/OPB |
| 60-0259 | January 11, 2006 | Claims under the Federal Tort Claims Act and Military Personnel and Civilian Employees' Claim Act, Social Security Administration, Office of the General Counsel |
| 60-0262 | January 11, 2006 | Attorney Applicant Files, Social Security Administration, Office of the General Counsel |
| 60-0268 | March 2, 1999 | Medicare Part B Buy-In Information System, SSA/OPB, 60-0268 |
| 60-0269 | March 8, 1999 | Prisoner Update Processing System (PUPS), SSA/OPB |
| 60-0270 | December 13, 2000 | Records of Individuals Authorized Entry into Secured Areas by Digital Lock Systems, Electronic Key Card Systems or other Electronic Access Devices |
| 60-0271 | Requests For Waiver of Overpayments, Social Security Administration, Office of the General Counsel | |
| 60-0272 | General Law Litigation Files, Social Security Administration, Office of the General Counsel | |
| 60-0273 | Social Security Title VIII Special Veterans Benefits Claims Development and Management Information System, SSA/RO/San Francisco | |
| 60-0274 | January 11, 2006 | Litigation Docket and Tracking System |
| 60-0275 | January 11, 2006 | Civil Rights Complaints Filed by Members of the Public |
| 60-0276 | August 7, 2000 | Social Security Administration's (SSA) Talkinig and Listening to Customers (TLC) |
| 60-0278 | Program Litigation Filing System | |
| 60-0279 | August 10, 2000 | Social Security Administration's (SSA) Mandate Against Red Tape (SMART) |
| 60-0280 | September 8, 2000 | SSA Administrative Sanctions Database |
| 60-0290 | January 11, 2006 | Social Security Administration's Customer PIN-Password (PPW) Master File System |
| 60-0295 | April 4, 2001 | Ticket-to-Work and Self-Sufficiency Program Payment Database |
| 60-0300 | June 15, 2001 | Ticket-to-Work Program Manager (PM) Management Information System |
| 60-0305 | July 3, 2002 | SSA Mass Transportation Subsidy Program |
| 60-0310 | March 31, 2004 | Medicare Savings Programs Information System |
| 60-0315 | Reasonable Accommodation for Persons with Disabilities (RAPD) | |
| 60-0318 | March 15, 2005 | Representative Payee-Misuse Restitution Control System (RP-MRCS) |
| 60-0320 | December 22, 2003 | Electronic Disability (eDIB) Claim File |
| 60-0321 | July 25, 2006 | Medicare Part D and Part D Subsidy File |
| 60-0325 | November 6, 2009 | Appointed Representative File, Social Security Administration (SSA), Office of Disability Adjudication and Review and Deputy Commissioner for Retirement and Disability Policy |
| 60-0328 | June 14, 2005 | National Docketing Management Information System (NDMIS) |
| 60-0330 | September 15, 2003 | eWork |
| 60-0340 | January 25, 2003 | Electronic Freedom of Information Act (eFOIA) System |
| 60-0350 | December 23, 2007 | Visitor Intake Process-Customer Service Record (VIP-CSR) System |
| 60-0355 | December 28, 2004 | The Non-Attorney Representative Prerequisites Process File (NARPPF) |
| 60-0356 | March 14, 2010 | Administrative Law Judge/Public Alleged Misconduct Complaints (ALJ/PAMC) |
| 60-0360 | Identity Protection Program (IPP) System | |
| 60-0361 | Identity Management System (IDMS) | |
| 60-0362 | Recordings of Service Observations | |
| 60-0363 | Call Detail Management Information Report | |
| 60-0364 | Service Observation Database | |
| 60-0370 | March 31, 2006 | Representative Payee and Beneficiary Survey Data System, Social Security Administration (SSA)/Office of Income Security Programs (OISP) |
| 60-0371 | March 3, 2008 | Social Security Administration Unified Measurement System/Managerial Cost Accountability (SUMS/MCAS) |
| 60-0372 | August 8, 2010 | Economic Recovery List (ERL) Database, Social Security Administration |
| 60-0373 | December 19, 2010 | Repository of Electronic Authentication Data Master File |
| Appendix A | Maintenance of Retirement and Survivors Insurance Claims | |
| Appendix B | Maintenance of Disability Insurance Claims | |
| Appendix C | Regional Offices Addresses | |
| Appendix D | Maintenance of Supplemental Security Income Claims | |
| Appendix E | Social Security Administration Field Operations | |
| Appendix F | Office of Hearings and Appeals Addresses | |
| Appendix G | Social Security Administration Data Security Measures | |
| Appendix H | Systems Managers for Field Maintained Systems of Records | |
| Appendix I | Government-wide Systems of Records | |
| Supplement | Review of Current PII Holdings | |
| OIG | Office of the Inspector General (SORNs) | |
| Archive | Obsolete and Deleted Systems of Records |