Mission
The Executive Secretariat serves the Office of the Secretary, Departmental Elements, and the public by facilitating quality document management; developing, maintaining, and sharing institutional memory; and facilitating the timely delivery of executive commitments and information.
Vision
The Executive Secretariat, with the help of its customers and staff, provides the Department with an innovative, efficient, and collegial process for document management.
Business Statement
The Executive Secretariat, as an organization within the Office of Management, is charged with providing direct support to the Secretary, Deputy Secretary, Under Secretaries, and the Heads of Departmental Elements in support of orderly, timely, responsive, and coordinated processes that form the basis for effective formulation and implementation of policy and program decisions. The Executive Secretariat uses its electronic document tracking and reporting systems to aggressively track the flow of critical documents and executive commitments, to gather statistical data, and to share pertinent information with departmental principals
Functions
The Executive Secretariat is organized into three functional areas (view the Executive Secretariat organization chart [PDF]):
- Documents, Records, and Information Management
- Advisory Committee Management
- History and Heritage Resources
- Documents, Records, and Information Management. The Executive Secretariat receives, assigns, and tracks correspondence and other written and electronic documents, including classified material. These documents are either addressed to the Secretary, Deputy Secretary, Under Secretaries, or members of the Office of the Secretary staff, or they are sent to the Department from the White House, the National Security Council, the Congress, and Tribal leaders. In addition, the Executive Secretariat sets standards for document preparation through its Style Guide.
The Executive Secretariat is the focal point for the dissemination of information, particularly electronic information, throughout the Department. It provides information including executive messages, correspondence, conference activities, executive commitments reports, and information about important events or development opportunities for Department and contractor staff.
The Executive Secretariat is the central Department records repository for all official documents and departmental actions and decisions, including classified material for the Secretary, Deputy Secretary, and Under Secretaries.
The Executive Secretariat serves as the Audit Liaison for the Office of Management and is responsible for coordinating and tracking Inspector General and Government Accountability Office audit activities within the Office of Management organization.
- Advisory Committee Management. The Executive Secretariat is the Department’s Advisory Committee Management Officer and manages the Department-wide Advisory Committee Management Program. This program provides management support on the creation, direction, and termination of advisory committees in accordance with the Federal Advisory Committee Act and implementing regulations. This function includes identifying issues that require the attention of Department officials and Office of the Secretary staff.
- History and Heritage Resources. The Executive Secretariat's Office of History and Heritage Resources provides and documents the Department’s institutional memory. This encompasses two primary functions: 1) history, records, and information management, and 2) cultural resources and historic preservation. On the history side, the Office of History and Heritage Resources prepares the official history of the Department, identifies, maintains, and provides access to the historical records of the Department and its predecessor agencies, provides authoritative historical information to the Department and the public, and prepares historical policy studies for program offices and senior Department officials. On the preservation side, the Office of History and Heritage Resources serves as the Department's Federal Preservation Officer, developing and coordinating historic preservation planning DOE-wide, and coordinates the Department's compliance with the National Historic Preservation Act and other cultural resource statutes, which includes implementation of Executive Order 13287, Preserve America.