Guidelines for Managers Prior to an Employee Teleworking
- Identify which tasks performed by staff are suitable for teleworking.
- Identify the characteristics an employee must possess to be eligible to telework.
- Determine if the organization will:
- Establish a Trial Period for each telework arrangement;
- Provide computer equipment, printer, fax or will the employee be required to provide these items if working from home alternative worksite; pay for installation of a second phone line at the home alternative worksite;
- Pay for Internet Service (i.e. AOL, Earthlink, etc.); Pay for DSL (if employee needs access to any data files while at home Alternative worksite; and,
- Pay for an employee to work at a GSA or USDA Telecenter.
- Arrange with the operating personnel office work/life coordinator to train management staff and employees on teleworking.
- Discuss teleworking with the entire staff and cover:
- Items 1 – 3 above;
- Office coverage when teleworker is not physically present;
- Who will transfer and retrieve teleworker’s office phone while teleworking;
- Importance of keeping teleworkers informed when not physically in the main office;
- Scheduling meetings, when possible and feasible, when teleworkers are present in the main office; and
- Considering having conference calls with teleworkers for meetings.
- When eligible employees request to telework:
- Discuss items 1-3 above;
- Discuss the teleworking agreement with the employee;
- Employee signs an agreement only after discussion of the agreement with the employee;
- Complete and sign a Safety Checklist if employee will be working from home alternative worksite; and, Complete a GSA Telecommuting Facility Reimbursement Information Sheet if employee will be working from a GSA Telecenter.
- When the teleworker arrangement is approved:
- Contact agency Resource Manager to:
- Obtain authorization to transfer office phone to home or telecenter number;
- Obtain Federal calling card for employee;
- Make arrangements for any authorized items in 3 above; and,
- Provide completed GSA Telecommmuting Facility Reimbursement Information Sheet Form which he/she will send to appropriate office in GSA.
- Provide copy of approved agreement to the employee, resource manager, and timekeeper.