Employer Wage Reporting

Employer Reporting Instructions & Information Website

Who to Contact in New England

Regina Bachini, the Boston Region’s Employer Service Liaison Officer, services over 300,000 employers in Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, and Vermont answering questions concerning W2 wage reporting issues.  She is available to answer your questions concerning:

•  W-2 paper or electronic reporting

•  Social Security Number verification process

•  Notices from IRS and SSA on reporting discrepancies

•  Missing or incorrect W-2 submissions

Electronically Filing Your Annual W2 Wage Report

SSA encourages employers to submit their W-2/W-2C reports electronically over the Internet.  The benefits of electronic filing include an extended due date, electronic receipt, ability to track W-2/W-2C reports, and it's paperless.

The first step in filing electronically is registering for a User ID and Password. To register go to: http://www.ssa.gov/bso/bsowelcome.htm

Social Security Number Verification Service (SSNVS)

The employee's name and social security number reported on the W2 must match the information contained in Social Security's records. This will ensure Social Security properly credits the wages to the correct employee.  Social Security offers to employers a free verification service called SSNVS.  For more information go to: http://www.ssa.gov/employer/ssnv.htm

Publications

To download SSA publications for employers go to:

 http://www.ssa.gov/employer/pub.htm

If you have a question on employer wage reporting, please contact Regina Bachini at (617) 565-2895 or by email at Regina.Bachini@ssa.gov