SYSTEM OF RECORDS NOTICES (SORNs)

DoD COMPONENT NOTICES

Office of the Secretary, DoD/Joint Staff

SYSTEM NAME:

International Affairs Personnel Initiatives Database (April 15, 2010, 75 FR 19622).

SYSTEM LOCATION:

Defense Institute of Security Assistance Management, Research Directorate, 2475 K Street, Wright-Patterson AFB, OH 45433-7641.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Civilians and military personnel employed with the Department of Defense who wish to become certified by the DoD International Affairs Certification Program, a voluntary program sponsored by the Defense Security Cooperation Agency and Departments of the Army, Navy and Air Force.

CATEGORIES OF RECORDS IN THE SYSTEM:

Full name; e-mail address; work mailing address, telephone and fax numbers.

Employment and education information that includes if individual is civilian or military; major command and mailing address, name of organization, office symbol/code, job title, job function, grade/rank, job series, military specialty, start date, total months in International Affairs related work; billet information, current certification level, highest education completed, and field of study. Supervisor Information that consists of first and last name, e-mail address, organization, office symbol, work phone and fax number.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. 134, Under Secretary of Defense for Policy and DoD Directive 5105.65, Defense Security Cooperation Agency.

PURPOSE(S):

International Affairs Personnel Initiatives Database (IAPID) is a single central facility with the Department of Defense (DoD) that maintains and verifies information provided by individuals seeking international affairs certification based on their current experience and training.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD Blanket Routine Uses set forth at the beginning of OSD's compilation of systems of records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records are maintained on electronic storage media.

RETRIEVABILITY:

Records are retrieved by the individuals name, organization, and level of certification.

Safeguards:

Records are maintained in controlled areas accessible only to authorized personnel. Government computers requiring a Common Access Card to access personal information is further restricted by the use of passwords that are changed periodically. Physical entry is restricted by the locks, security personnel and administrative procedures.

RETENTION AND DISPOSAL:

Disposition is pending until the National Archives and Records Administration approves the retention and disposal schedule, records will be treated as permanent.

System Manager(s) and Address:

U.S. Army Personnel: Deputy Assistant Secretary of the Army for Defense Exports (DASA DE&C), 1777 North Kent Street, Rosslyn, VA 22209-2185.

U.S. Navy/U.S. Marine Corps Personnel: Navy International Programs Office, 2521 S. Clark Street, Suite 800, Arlington, VA 22202-3928.

U.S. Air Force Personnel: Security Assistance Policy and International Training and Education Division (SAF/IAPX), 1550 Wilson Blvd., Suite 900, Arlington VA 22209-1080.

Other Defense Personnel: Defense Institute of Security Assistance Management (DISAM), Project Manager, Building 52, 2475 K Street, Wright-Patterson AFB, Ohio 45433-7641.

Notification Procedure:

Individuals seeking to determine whether information about themselves is contained in this system should address written request to the appropriate system manager listed above.

Written requests should include the full name, organization, job series and title and be signed.

Record Access Procedures:

Individuals seeking access to records about themselves contained in this system should address written request to the appropriate system manager listed above.

Written requests should include the full name, organization, job series and title and be signed.

Contesting Record Procedures:

The Office of the Secretary of Defense rules for accessing records for contesting contents and appealing initial agency determinations are published in Office of the Secretary of Defense Administrative Instruction 81; 32 CFR part 311; or may be obtained from the system manager.

Record Source Categories:

Information is obtained from the individual and immediate supervisors.

Exemptions Claimed for the System:

None.