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Effective Meetings
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Prior to the meeting:
Determine and clarify the purpose for the meeting
Determine expected meeting outcomes
Identify meeting attendees
Subject-matter experts
Key decision makers
People directly affected by potential decisions/outcomes
Determine meeting format
Face-to-face, virtual teleconference, teleconference, Web tool
Determine date/time/location
Develop and distribute meeting agenda (at least 24 hours prior)
Specific topics, presenter, estimated time, desired outcome
Meeting logistics
Room setup, IT support needed
During the meeting:
Opening
Start on time
Review agenda
Set or review ground rules
Clarify roles
Conducting
Address one item at a time
Facilitate discussions
Encourage open communication and information sharing
Maintain focus and pace
Specify topics, presenter, amount of time devoted to item
Closing
Summarize agreements and decisions
Review action items
Ask for agenda items for the next meeting
Set the date and time of the next meeting
After the meeting:
Review and publish minutes
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ID
294587
Date Created
Tuesday, July 7, 2009 2:28 PM
Date Modified
Monday, September 21, 2009 3:20 PM
Version Comment:
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PM e-Tool Kit
Chapter 1 - Acquisition Management
Chapter 2 - Leadership and Managerial...
Management & Leadership
Program Management “Diamond Card”
Empowerment, Delegation, and Coaching
Coaching Skills
Integrated Product Team (IPT)
Formula for Effective Team Performance
Team Charter
Working Groups
Team Decision Making
Effective Meetings
Decision Briefing
Communications
Time Management
Management Tools and Techniques
Continuous Process Improvement/Lean Six...
Chapter 3 - Problem-Solving Tools
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