GPPA Exempt Clauses from Demo to Pre-Operational Phase

• GSICS Product External Review Form (GPERF), version 1.0

• GSICS Procedure for Product Acceptance (GPPA), version 2.1
• GSICS Product Acceptance Form (GPAF), version 1.2
• GSICS Product External Review Form GPERF), version 1.0

• GSICS Procedure for Product Acceptance, version 2.1
• GSICS Product Acceptance Form, version 1.2

1. Determine if the GPAF is filled out correctly and decide if the product theoretical basis is adequate and the product scope is within the GSICS domain.

1. Determine if the sample file follows the GSICS netCDF and file naming conventions.

1. Fill out Sections I, II, III.1.A.1, and III.1.A.2 of the GSICS Product Acceptance Form (GPAF). Also, fill out Section III.1.B (ATBD) of the GPAF, but during the Submission Phase the ATBD needs only to be a preliminary version. The ATBD could be a journal article, technical memorandum or other documentation of the method used to make the product.

1. Submit the GPAF and preliminary ATBD for review to the GSICS Product Acceptance Team (GPAT) via the GSICS Coordination Center (GCC) Deputy.

• • Due: 6 weeks after the GPAF submission

• • Due: 7 weeks from GPAF submission

• • Due: Within 20 days after sending GPAT feedback to the Product provider

• • Due: Within 90 days of the GPAF submission

1. Determine if the GPAF is filled out correctly, and make a consensus decision regarding whether or not the product scope is within the GSICS domain?

1. Upload a sample file to a GSICS data server if GPAT feedback is affirmative.
   • Who: Product provider, GDWG Chairman
   • Due: One week after GPAT feedback regarding GPAF form submission
2. Determine if the sample file follows the GSICS netCDF and file naming conventions?
   • Who: GDWG Chairman
   • Due: 2 weeks after successful product sample file upload

1. [Major milestone] Make a consensus decision whether or not to continue the Product acceptance process.

• GSICS Product Acceptance Form, version 1.1

1. Fill out Sections I, II, III.1.A.1, and III.1.A.2 of the GSICS Product Acceptance Form (GPAF).

1. Complete documents associated with GPAF Sections III.1.B (ATBD) and III.1.C (product traceability to standards) and submit them to the GCC Director.

1. Complete documents associated with GPAF Sections III.2.A (radiative transfer models) and III.2.B (cal/val supporting measurements).

1. Complete documents associated with GPAF Sections III.2.C (Analysis software documentation), III.2.D (Product version control plan), III.3.B (operations and distribution plan), and III.3.C (data user's guide) and submit the documents to the GCC.

• GSICS Procedure for Product Acceptance, version 2.0
• GSICS Product Acceptance Form, version 1.0

GSICS Procedure for Product Acceptance (GPPA) Workflow

1. Fill out Sections I, II, III.2.A.1, and III.2.A.2 of the GSICS Product Acceptance Form (GPAF).

1. Submit the GPAF for review to the GSICS Product Acceptance Team (GPAT) via the GSICS Coordination Center (GCC) Deputy.

1. Determine if the GPAF is filled out correctly?
   • Who: GPAT
   • Due: 2 weeks after the GPAF submission
2. Determine if the sample file follows the GSICS netCDF and file naming conventions?

1. GPAT feedback given to the Product provider.

• • Who: Product provider, GCC Director

1. Once all issues are resolved, the product enters the Demonstration Phase.

1. Notify the Executive Panel about the Product entering Demonstration Phase.

• • Due: Two weeks after the Product enters Demonstration Phase.

1. Arrange for routine upload of the Product to a GSICS data server and agree on file retention policy.

1. Notify GSICS users and invite feedback from them.

• • Due: As soon as routine upload is completed and the file retention policy is resolved.

1. Complete documents associated with GPAF Sections III.1.A (ATBD) and III.1.B (product traceability to standards) and submit them to the GCC Director.

1. Examine the submitted documents (ATBD and product traceability to standards).

1. Remediate any document issues according to the GPAT and user feedback.

1. Complete documents associated with GPAF Sections III.2.B (radiative transfer models) and III.2.C (cal/val supporting measurements).

1. Examine the submitted documents (radiative transfer models and cal/val supporting measurements).

1. Remediate any document or data issues according to the GPAT and user feedback.

• • Due: One month after receiving GPAT feedback

1. [Major milestone] Make a decision whether or not to continue the Product acceptance process.

• • Due: Two weeks after the remediation process ends for the documents regarding the radiative transfer models and cal/val supporting measurements

1. Notify the Executive Panel on the status of the Product's acceptance process.

• • Due: Two weeks following the GPAT decision on the Product's acceptance process.

1. Complete and submit Section III.3.A (Product quality) of the GPAF.

1. Examine the submitted Product quality document.

• • Due: One month after GCC receives the document

1. Once all issues are resolved, the Product enters the Pre-operational Phase.

• • Due: Within one year of the product entering the Demonstration Phase

1. Send notification and GPAT Product recommendations to the Executive Panel regarding the Product.

• • Due: Two weeks after the Product enters the Pre-operational Phase.

1. Executive Panel review of the GPAT recommendations. Executive Panel feedback regarding the product sent to the GCC Director.

1. GCC Director notifies the Product provider about the Executive Panel feedback.

1. Complete documents associated with GPAF Sections III.2.D (Product version control plan), III.3.B (operations and distribution plan), and III.3.C (data user's guide) and submit the documents to the GCC.

• • Due: Thee weeks following conclusion of the document remediation period.

1. GCC Director notifies the Executive Panel that the product has satisfied all the requirements for entering the Operational Phase.

• • Due: Coordinated with the GPAF form submission

• • Who: GDWG Chairman

• • Who: GCC Director in consultation with the GPAT

1. Notify the Executive Panel about the product entering the Demonstration phase.
   • Who: GCC Director
   • Due: Two weeks upon the product entering the Demonstration phase.

1. Collect and disseminate user feedback regarding product's data usability and format

1. Notify the Executive Panel on the status of the product's acceptance process.
   • Who: GCC Director
   • Due: Two weeks following the GPAT decision on the product's acceptance process.

• • Who: GCC Director in consultation with the GPAT

1. Send notification and GPAT recommendations to the Executive Panel regarding the new product.
   • Who: GCC Director
   • Due: Two weeks after the product enters the Pre-operational phase.
2. Executive Panel review of the GPAT recommendation. Executive Panel feedback regarding the product sent to the GCC Director.
   • Who: GSICS Executive Panel
   • Due: Six weeks after being notified
3. GCC Director notifies the product provider about the Executive Panel.
   • Who: GCC Director
   • Due: Two weeks after receiving feedback from the Executive Panel
4. Complete Sections III.2.D (product version control plan), III.3.B (operations and distribution plan), and III.3.C (data user's guide) of the GPAF and submit the documents to the GCC.
   • Who: Product provider
   • Due: Three months after entering the Pre-operational phase
5. Examine the submitted documents (product version control plan, operations and distribution plan, and data user's guide).
   • Who: GPAT
   • Due: One month after GCC received the documents
6. Remediate any documentation and overall product issues following the Executive Panel and GPAT feedback.
   • Who: Product provider, GCC Director
   • Due: One month after receiving feedback
7. GPAT reviews the remediation material and decides if the requirements are now satisfied. Sends final recommendation to the GCC Director.
   • Who: GPAT and GCC Director
   • Due: Thee weeks following conclusion of the remediation period.
8. GCC Director notifies the Executive Panel that the product has satisfied all the requirements for entering the Operational phase.
   • Who: GCC Director
   • Due: One week following the GPAT review.

1. Fill out Sections I, II, III.2.A.1, and III.2.A.2 of the GPAF.

1. Submit the GPAF for review.

1. Is the GPAF filled out correctly?

1. Once all issues are resolved, the product enters the Demonstration phase.

Demonstration Phase

• • Who: GDWG Chairman, GRWG Chairman, and Product provider
  • Due: One month after entering the Demonstration phase

1. Notify GSICS users and invite feedback.
   • Who: GCC Director
   • Due: As soon as routine upload and file retention is resolved.
2. Complete Sections III.1.A (ATBD) and III.1.B (product traceability to standards) of the GPAF and submit it to the GCC.
   • Who: Product provider
   • Due: Three months after entering the Demonstration phase
3. Examine the submitted documents (ATBD and product traceability).
   • Who: GPAT and product users
   • Due: One month after GCC received the documents
4. Remediate any documents issues according to the GPAT and user feedback.
   • Who: Product provider, GCC Director
   • Due: One month after receiving GPAT feedback
5. Complete Sections III.2.B (radiative transfer models) and III.2.C (cal/val supporting measurements) of the GPAF.
   • Who: Product provider
   • Due: Six months after entering the Demonstration phase
6. Collect and disseminate user feedback regarding product's data useability and format
   • Who: Product users, GCC Director
   • Due: Six months after entering the Demonstration phase
7. Examine the submitted documents (ATBD and product traceability) and user feedback.
   • Who: GPAT
   • Due: One month after GCC received the documents
8. Remediate any documents or data issues according to the GPAT and user feedback.
   • Who: Product provider, GCC Director
   • Due: One month after receiving GPAT and user feedback
9. [Major milestone] Make a decision whether or not to continue the product acceptance process.
   • Who: GPAT
   • Due: Two weeks after the remediation process ended
10. Complete and submit Section III.3.A (product quality) of the GPAF.
    • Who: Product provider
    • Due: Ten months after entering the Demonstration phase
11. Examine the submitted document (product quality).
    • Who: GPAT
    • Due: One month after GCC received the document
12. Remediate any document issues according to the GPAT feedback.
    • Who: Product provider, GCC Director
    • Due: One month after receiving GPAT feedback
13. Once all issues are resolved, the product enters the Pre-operational phase.
    • Who: GCC Director in consultion with the GPAT
    • Due: Within one year of the product entering the Demonstration phase

Pre-operational Phase

GPPA Workflow

Product Submission Phase

1. Fill out Sections I, II, III.2.A.1, and III.2.A.2 of the GPAP form.
   • Who: Product provider
2. Submit the GPAP form for review.
   • Who: Product provider
3. Upload a sample file to a GSICS data server.
   • Who: Product provider, GDWG Chairman
   • Due: Corrdinated with the GPAF form submission
4. Is the GPAP form filled out correctly?
   • Who: GSICS Product Acceptance Team (GPAT)
   • Due: 2 weeks after the form submission
5. Sample file follows the GSICS netCDF and file naming conventions?
   • Who: GDWG Chairmain
   • Due: 2 weeks after successful product sample file upload
6. GPAT feedback given to the product provider.
   • Who: GCC Director
   • Due: 3 weeks from GPAF submission
7. Remediate any GPAF issues according to the GPAT feedback.
   • Who: GCC Director, Product provider
   • Due: Within 24 days after sending GPAT feedback to the Product provider
8. Once all issues are resolved, the product enters the Demonstration Mode.
   • Who: GCC Director in consultion with the GPAT
   • Due: Within 45 days of the GPAF submission

1. Arrange for routine upload to a GSICS data server and agree on file retention policy.
2. Notify GSICS users and invite feedback; notify the GPAP Review Team.
3. Complete Sections III.1.A (ATBD) and III.1.B (product traceability to standards) of the GPAP form.
4. Complete Sections III.2.B and III.2.C of the GPAP form.
5. Complete Section III.3.A of the GPAP form.
6. Evaluate the user and Review Team feedback.
7. If user/review feedback positive, enter the Pre-operational Mode.