Applications FAQ
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1. |
Can we get a copy of an application submitted in a
prior year by another applicant? |
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Applications often contain information which is proprietary or
sensitive. Our policy is not to send copies of applications out to
those who request them. However, you are also free to ask any of our
cooperators
directly for a copy of their application. Be sure to examine our mock
application as well for tips on preparing your application. You
are free to use it as a template for preparing your own
application. |
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2. |
What forms should we start working on? |
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It is probably not best to start with the forms. First, make
sure that you have a viable project idea by contacting Brad Hess . Once you
get started on writing up your project, you can turn your attention
to the forms. Think of your application as "a business plan with
forms attached." |
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3. |
Where do we get the forms? |
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See our Application
Package. |
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4. |
What should we do to get started on our
application? |
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See our step-by-step
process. |
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5. |
What do we say when we contact ITA officials? |
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Tell them that you are applying for federal financial assistance
for competitiveness strengthening market development projects
through ITA's MDCP. Tell them you understand that ITA officials who
work in partnership with MDCP award winners normally receive funds
to help MDCP winners to achieve their goals. Meet with them
face-to-face if possible and ask for their advice. (See FAQs 7 and 31 below.) |
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6. |
Prior to the competition period, what can ITA
officials do in reference to our proposed application? |
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Plenty. Here's a list of some of the most important:
- Brainstorming project ideas
- Suggest industries or markets to target
- Suggest partners in the market to work with
- Comment on the strengths and weaknesses of project ideas
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7. |
Are there any restrictions to the comments ITA
officials can provide? |
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Yes. When the competition period starts, after the FFO is
published, ITA officials cannot comment on the merits of your
proposal. They can still refer you to resources and respond to
technical and informational questions, but they cannot indicate
whether your proposed application is "on the right track." See
FAQ 31 for additional explanation. |
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8. |
What kinds of things can the ITA team do to enhance
our project if we win an MDCP award? |
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Here's a list of some of the enhancements that ITA has offered
to MDCP award winners. For the most part, these are funded by
"administrative funds" that the ITA team leader receives each fiscal
year.
- Travel expenses for ITA officials who assist you during visits
to target markets.
- Assistance in recruiting U.S. companies to participate in
project activities.
- Contracted research reports.
- Travel expenses for foreign employees of the foreign-based Commercial Service staff to come to the United States to brief
U.S. companies prior to traveling to the target market.
Note that these enhancements are just that, enhancements. They
should not be included in your application budget. For the most
part, these are activities that you cannot or should not fund with
monies included in your project budget.
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9. |
Our project does not have an industry focus. Should
I still contact ITA's Manufacturing and Services
(MAS)? |
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Yes. If your proposed MDCP application project does not really
focus on any specific industry or cluster of industries, contact Brad Hess. |
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10. |
Do we have to put up any money as match? |
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Yes. For every dollar you receive, you must put up two dollars
in matching funds. For example, if you receive $100,000, you would
have to put up at least $200,000 in match. |
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11. |
Must the match be in cash? |
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You must put up cash match that at least equals the federal
financial assistance. The balance can be in kind or cash. For
example, if you receive $100,000, you must put up at least $100,000
in cash and another $100,000, which may be in cash or in kind.
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12. |
What is "in kind"? |
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In-kind contributions may be made by either the applicant or
another entity. In-kind contributions by other entities are more
common than by applicants because only applicants can make claim
cash contributions. The following are examples of in-kind
contributions by entities other than the MDCP applicant:
- Value of salaries and benefits prorated for time spent working
on the MDCP project.
- Airline tickets donated by a U.S. carrier. (You cannot include
in your budget airfare on non-U.S. carriers except in certain
narrowly defined situations.)
- Value of fees for services.
The value you claim for in-kind services must not exceed fair
market value.
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13. |
What is "fair market value"? |
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Fair market value, when used in the context of in-kind
contributions, means the price of the claimed amount that the
contributing entity would normally pay. For example, if an
applicant's partner organization contributed international trade
consulting worth $150 per hour, it would need to provide evidence
that the provider of the consulting services actually is paid $150
per hour for services rendered to clients who pay that price to the
contributing entity in the open market. |
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14. |
Personnel costs claimed as in-kind match must be valued at a
reasonable market rate for the type of services performed. |
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If an organziation other than the cooperator is contributing the
services of an employee at no cost, these services are valued at the
employee's regular rate of pay including fringe benefits provided
they are in the same line of work for which the employee normally is
paid. If these services are in a different line of work, a rate
normally paid for that kind of work shall be used. For example, if a
trade consultant is staffing the registration table of a technical
seminar, their time would be valued at the rate of a registration
clerk. If they provide necessary trade consulting services, their
time would be valued at their regular trade consultant pay. |
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15. |
How do we find out if our organization is
eligible? |
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View our eligibility
information. |
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16. |
How will we know when the FFO notice is
published? |
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We should know the publication date a couple of days before the
notice is published. We'll email everyone who has given us a valid
email as soon as we get a publication date. Until that time, any
information about when the notice might be published will be posted
on our home page, trade.gov/mdcp. |
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17. |
What countries are allowed as target markets? |
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If we focus on particular markets, we will so state in our priorities
announcement of federal funding opportunities (FFO). Until the FFO
is published, your best guide is the most recent FFO.
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18. |
Can we promote agricultural products? |
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No. The MDCP is designed for non-agricultural goods and
services. The U.S. Department of Agriculture has its own programs to
promote the export of agricultural goods. See http://www.fas.usda.gov/. |
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19. |
How do you define "agricultural"? |
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The statutory definition is "agricultural, horticultural,
viticultural, and dairy products, livestock and the products
thereof, the products of poultry and bee raising, the edible
products of forestry, and any and all products raised or produced on
farms and processed manufactured products thereof..."
There is often a lot of "gray area" in defining what is an
agricultural good. Soybeans are definitely agricultural; however,
soy sauce would likely be classified as consumer goods under the
purview of the U.S. Department of Commerce. Farm equipment to
produce soybeans would be classed as non-agricultural as well. If
you have any questions, contact the relevant ITA/MAS industry
specialist.
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20. |
Can we apply online? |
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Everyone should apply online at grants.gov. Forms 424,
424A, 424B, and 511 can be completed online at grants.gov. However,
all the rest of your MDCP application should be completed offline
and saved as pdf. Once you have done that, you will be ready to
complete your online submission at grants.gov. See our information
on How
to Apply. |
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21. |
Can indirect costs be claimed as match? |
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Yes. You claim indirect costs by calculating an indirect cost
ratio. See the mock application for
an example of this calculation and where to claim it in your budget.
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22. |
How much money can we get? |
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You may receive up to $300,000 in federal financial assistance.
The amount you request is for the life of the project, not to exceed
three years. |
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23. |
Does ITA ever charge for services it provides? |
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ITA's Commercial Service (CS) is required to recover costs for
many of the services it provides. To determine whether fees are
involved for your planned activities, check with the CS Senior
Commercial Officer for each foreign country
included in your project or your local Export Assistance
Center. |
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24.
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What are "cash" expenditures?
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To be counted as "cash" the amount must be money that your
organization, the eligible applicant, spends of its own funds for
real expenses directly related to project activity. Examples
include:
- Travel expenses for a trade mission.
- Salary and benefits prorated for time of your organization's
employees spent on project activity.
- Fees you pay such as trade show booth rental, printing of
project brochures, etc.
This is by no means a complete list. Contact the MDCP Director with any
questions. |
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25. |
When are the award recipients announced ? |
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Can be as early as June. Check the most recent FFO. |
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26. |
Can we partner with another organization ? |
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As noted above in FAQs 4-8 and 23, MDCP awards are structured as
cooperative agreements. Winning an MDCP award establishes a
partnership between you and ITA. ITA will work with you to achieve
project success. Partnerships with other organizations are okay, but
only one of the partners can be designated as the award recipient.
Only the award recipient can claim cash match for cash outlays of
its own funds. |
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27. |
Can we split an award with another organization ? |
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We do not allow for co-applicants or splitting awards. |
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28. |
How much description is needed for the performance
measure recording and reporting system ? |
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We need to see enough description to assure us that you can
actually collect the information. You will probably want to submit
more description than was included in the mock application. One of
the reporting performance requirements is that you have companies
planning to participate in your project activities sign a success
agreement wherein they can indicate their willingness to provide
performance data such as value of exports. |
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29. |
If we win an award, how soon can we begin working on
project activity ? |
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This year, 2012, we hope to announce award winners in June or early July.
Therefore, July 1 would be the earliest practical start date. |
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30. |
We're having trouble modifying the non-personnel and
the personnel budget spreadsheets included on the blank budget
spreadheet file. |
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These two spreadsheets are not forms per se. They are examples
of one way to format your budget. By necessity, at some point a mock
application will have to contain portions which are useful only as
examples and not as templates. You will note that in our application
package budget spreadsheets, we did not intend to provide a
blank spreadsheet for non-personnel or personnel. You might do
better to create your own non-personnel and personnel spreadsheets
from scratch rather than try to modify those included on the mock
application. |
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31. |
What are examples of appropriate activity during the
competition period? |
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During the competition period, ITA officials may communicate
with MDCP applicants. There is much that ITA officials can share
even during the competition period. Here are some examples:
1. Information about ITA products and services.
2. Referrals to sources of information relevant to an applicant's
interests.
3. Providing specifics about requested services, planned
activities, etc. For example, applicant American Widget Association
(AWA) may need to know about the cost and timing for Gold Key
Service (GKS) packages for several of its members during a
particular time of the coming year. It needs to know about this in
order to come up with the detailed project budget it formulates for
its MDCP application. By all means, this is the sort of information,
even accompanied by related suggestions about using GKS or other CS
services, that would be appropriate for anyone planning to use
them.
It is normal for MDCP applicants, like anyone else in the U.S.
business community served by ITA, to have questions about details
and to expect answers from. ITA can provide those answers. However,
during the compeition period, ITA officials should not brainstorm
project ideas with an applicant or serve as a sounding board for
such ideas.
The examples listed above are illustrative. They are not
inclusive or restrictive. It is okay for ITA officials to talk to
MDCP applicants during the competition period. But, it's not okay
for ITA officials to comment on the merits of an application or on
application ideas.
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32. |
Can I submit a hardcopy application? |
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See our Step-by-step
instructions. |
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33. |
Why submit electronically? |
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Applications are made available for review by ITA professionals
posted at numerous locations throughout the world. In order to
expedite the application evaluation process, we post the
applications electronically on a secure intranet. Here ITA
professionals can review applications of interest and provide
comments that can be considered by ITA's selection panel.
The more applications we receive via grants.gov, the fewer we
have to scan, and the quicker we can make the applications available
to ITA reviewers. |
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34. |
Do you prefer online submission via grants.gov? |
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Yes. This is by far the preferred way to transmit your
application. See the detailed
application package for more information. |
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35. |
When are applications due? |
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Applications are generally due six weeks after the date we
publish our notice of federal funding opportunity notice (FFO). See
"MDCP News" on our homepage.for the latest
information. |
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36. |
Define small- or medium-size enterprise. |
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An "SME" is a business that has less than 500 employees. MDCP is
designed to benefit SMEs primarily. However, it is okay for non-SMEs
to participate in and/or to benefit from MDCP project activity as
well. |
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37. |
Can funds from another federal program be used as match for an MDCP project? . |
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No. Neither the federal nor the nonfederal share of a particular grant or other cooperative agreement program may be used by an MDCP award recipient as match for its MDCP project unless specifically authorized by law. (Funds from the Appalachian Regional Commission (ARC) are the only exception that we are aware of.) This prohibition encompasses not only the federal award funds for another project but also any matching funds that are pledged for another project. (See 15 U.S.C. § 14.23(a)(2).)
Normally, exceptions to the rule are in the form of express statutory authority. If there is an exception that would allow other federal assistance funds are used as nonfederal matching funds for another award, the use would have to be consistent with the grant under which the funds were originally awarded as well as the award/project they are intended to implement. It is the responsibility of the applicant to provide express statutory authority authorizing any exception. |
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