DoDEA, in alignment with the Interstate Compact on Educational Opportunity for Military Children, is committed to easing the challenges of military families moving between duty stations. For families transitioning to a new duty station and enrolling in DoDEA schools for the first time, a provision allows a 30-calendar day grace period for parents/students to meet immunization requirements after school enrollment.
The intent of this provision is to avoid any interruption in the transferring student’s education. The health and the welfare of all students is a top priority for DoDEA. The Department of Defense sets immunization requirements for DoDEA schools based on recommendations from the Center of Disease Control. Compliance with immunization requirements greatly reduces the risk of public health issues. School nurses and local military medical treatment facilities stand ready to assist parents in meeting these requirements promptly.
DoDEA Immunization Certificate
Every student must meet DoDEA immunization requirements within 30 days of enrollment. Please read the DoDEA Immunization Document for Schools [PDF file] and the Immunization Requirements for SY 2012-2013 [PDF]. Any student failing to maintain compliance with DoDEA immunization guidelines will be excluded until proof of up-to-date vaccination is submitted.
Needed immunizations can be obtained on a walk-in basis at the Immunization Clinic, Ireland Army Community Hospital. PreK and kindergarten students may be required to have a physical exam before the clinic can give needed immunizations; parents should contact the Immunization Clinic and/or Primary Care Clinic for specific guidelines.
Physical Examination
Student physical examinations are done by appointment at the sponsor’s Primary Care Clinic or, in some cases, by an off-post provider.
School physicals are recommended before starting school, entering 6th grade, and/or enrolling in high school physical education classes.
A current sports physical (dated within one year) is required before practicing or participating in any sport. Physical exams must be signed and dated by the health care provider. The Kentucky High School Athletic Association (KHSAA) forms are available at Fort Knox High School and Scott Middle School. The report is good for one year from the date of issue.
Vision Examination
Vision exams are recommended before starting school and then annually if indicated. Parents may obtain their child’s vision exam from any optometrist or ophthalmologist. Area Tri Care-participating providers offer an annual vision exam without a referral or a co-pay. Contact TriCare for a list of these providers.
Health Folders
Health folders and/or Health Registration Forms must be completed when the child is enrolled. Parents should list any health problems their child may have. Students with health problems requiring school accommodation or treatment may be required to get written physician statements and/or orders for such treatment.
In addition, parents should list their phone numbers (home, work, and cell) and the name and number of a local contact person(s) whom school officials may call if unable to contact the parent in an emergency.
Medical Conditions and Medications
Students with medical conditions requiring school management or accommodations should provide a physician's statement delineating symptoms and required treatment.
Medications can be given at school only with a doctor’s prescription and a sponsor’s written request (via the Parent Request to Administer Medication at School form). If the medication is to be given daily or intermittently over an extended period of time, please ask the doctor for an additional bottle designated for school use. The parent/guardian should transport medication to and from school.
No over-the-counter medications (such as Tylenol, cough syrup, or decongestants) can be given by school personnel without a prescription. Students may not carry any medications during school or school sponsored events unless the Self Carry forms are completed by the doctor, parent/guardian and student; no child is to transport medication to or from school.
Insurance
The school system is prohibited from endorsing private insurance carriers that provide “gap” insurance to parents/sponsors of students who participate in any school activities. Costs associated with the TriCare program or any dental program must be borne by the child’s sponsor.
Forms [PDF]:
Medical and Emergency Information Request
DoDEA Immunization Form | KHSAA Sports Physical
Medication: Authorization to Carry | Medication Permit
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