IFB# 12-027P Afghanistan Tender

February 12, 2013

FETTIG AND DONALTY, INC.  AS AGENTS FOR AND ON BEHALF OF WORLD VISION, INC., ISSUE FREIGHT TENDER REQUESTING U.S. AND NON-U.S. FLAG OFFERS FOR CARRIAGE OF THE FOLLOWING CARGO UNDER THE MCGOVERN-DOLE FOOD FOR EDUCATION PROGRAM IN AFGHANISTAN.  VESSEL TYPE MUST BE INCLUDED IN THE OFFER.

PROGRAM:  MCGOVERN-DOLE FFE               DATE: FEBRUARY 12, 2013

TENDER NUMBER: IFB 12-027P

INVITATION NUMBER: 023A

WBSCM FREIGHT SOLICITATION NUMBER: 2000001666

WBSCM COMMODITY SOLICITATION NUMBER: 2000001665

CARGO: 

SPECIAL REQUIREMENTS:

1. ALL CARGO TO BE CONTAINERIZED.

2. CARRIER TO FUMIGATE ALL CARGO EXCEPT VEG OIL

3. CARRIERS TO PROVIDE RATES ON THE BASIS OF A THROUGH BILL OF LADING VIA THE NORTHERN EUROPEAN ROUTING. ROUTING OVERLAND THROUGH THE TURKMENISTAN/AFGHANISTAN BORDER POINT OF TOWRAGHONDI ONLY WITH DELIVERY TO RECEIVERS WAREHOUSE DOOR HERAT, AFGHANISTAN. (BOOKING NOTE REF 2Ci) TRANSIT VIA PAKISTAN IS NOT PERMITTED.  OFFERS MUST INCLUDE PROPOSED ROUTING FROM OFFERED LOADPORT TO FINAL DESTINATION HERAT TO INCLUDE ALL FEEDER PORTS AND BORDER CROSSINGS.  OFFFERS TO INCLUDE NAME OF INLAND SUBCONTRACTOR. RATES TO INCLUDE ALL COSTS FOR DOCUMENTATION NECESSARY FOR IN-TRANSIT COUNTRY CLEARANCES.  CARRIER IS RESPONSIBLE FOR SECURING AFGHANISTAN EXEMPTION CERTIFICATES FOR THE CARGO. FOR INFORMATION ONLY, WITHOUT GUARANTEE, RECEIVERS WAREHOUSE IN HERAT HAS AN UNSTUFFING RATE OF 120 MT/WORKING DAY.  WORKING HOURS ARE FROM SUNDAY THRU THURSDAY, 08:00 HR TO 17:00 HR WITH NO OFFLOADING DURING FRIDAY, SATURDAY AND OTHER PUBLIC HOLIDAYS.

-CARRIERS TO PROVIDE ACCURATE DISPATCH REPORTS TO THE WORLD VISION HE RAT OFFICE AND THEIR AGENTS VIA EMAIL.  THIS REPORT SHOULD CONTAIN ALL RELEVANT INFORMATION, SUCH AS BILL OF LADING NUMBER, CONTAINER/TRUCK NUMBER, DATE OF DISPATCH FROM DISCHARGE PORT,QUANTITY PER TRUCK, LAST REPORTED POSITION, NEXT RELAY POINT AND PROJECTED DATE AT FINAL DESTINATION.  UPDATES TO BE PROVIDED MINIMUM ONCE PER WEEK FOR ALL CARGO AND DAILY REPORTS TO BE SENT TO RECEIVERS ON CARGO WITHIN FIVE DAYS OF SCHEDULED ARRIVAL AT DESTINATION.  CARRIERS TO PROVIDE IMMEDIATE INFORMATION OF SECURITY ISSUES/DELAYS.

4. VESSEL CARRIERS MUST COMPLY WITH SUPPLIER'S LOAD AND CAPACITY CAPABILITIES. IF THE VESSEL FAILS TO COMPLY WITH SUPPLIER'S LOAD CAPABILITIES, ANY COSTS INCURRED BY CCC INCLUDING BUT NOT LIMITED TO CARRYING CHARGES, LIQUIDATED DAMAGES, STORAGE, WILL BE FOR THE VESSEL'S ACCOUNT. CARRIER MUST ENSURE THAT CONTAINERS ARE PLACED AT THE PLANT BY THE COMMENCEMENT OF THE SUPPLIER'S SHIPPING PERIOD AND SUPPLY CONTAINERS ON A CONTINUOUS BASIS UNTIL THE SUPPLIER FULFILLS HIS CONTRACT QUANTITY.

5. DUE TO URGENT NEED TO MAINTAIN CARGO SCHEDULE INTEGRITY, A LOADING DELAY ASSESSEMNT (LDA) OF USD 1.00 PER METRIC TON PER DAY, OR PRO-RATA, WILL BE IMPOSED.  THE LDA WILL BE ASSESSED FOR EACH DAY, OR PRO-RATA, BEYOND THE CONTRACTED LOAD DATE, PLUS A TEN (10) DAY GRACE PERIOD, THAT VESSEL FAILS TO PRESENT, AND BE ACCEPTED, AT THE FIRST (OR SOLE) LOAD PORT FOR SALESIAN MISSION’S CARGO.  LDA, IF ANY , WILL BE DEDUCTED FROM OCEAN FREIGHT PAYMENT AGAINST EACH BILL OF LADING ISSUED.

6. WAR RISK PREMIUM

CARRIES SHALL INCLUDE ALL ACTUAL AND ANTICIPATED WAR RISK INSURANCE PREMIUMS IN THEIR OFFERED RATES.  OWNER BEARS THE RISK OF ANY INCREASE IN WAR RISK INSURANCE PREMIUMS.

7. VESSEL TYPE EXCLUSIONS: TOWED BARGES ARE EXCLUDED

ADDITIONAL CLAUSES:

1. OFFERS MUST BE FOR NAMED VESSEL(S) AND INCLUDE REASONABLE AND ACCEPTABLE LOADING SCHEDULES AND TRANSIT TIMES IN ORDER TO BE CONSIDERED RESPONSIVE.  OFFERS FOR CARRIAGE VIA VESSELS NOT IN A REGULARLY SCHEDULED LINER SERVICE MUST PROVIDE VESSEL'S ITINERARY AND CURRENT POSITION.  ADDITIONALLY, SUCH OFFERS SHOULD INCLUDE FULL PARTICULARS ON VESSEL OWNER'S COMPANY INCLUDING OFFICERS, ADDRESS AND BANK REFERENCE UNLESS ALREADY ON FILE.

2. ALL OFFERS AND CARGO BOOKINGS MUST BE FULL LINER TERMS WITH NO DEMURRAGE/ NO DESPATCH / NO DETENTION.  RATES OFFERED TO BE ALL-INCLUSIVE AND STATED PER GROSS METRIC TON. ALL-INCLUSIVE RATES WHICH INCLUDE COSTS FOR SERVICES OTHER THAN PORT TO PORT OCEAN TRANSPORTATION MUST INCLUDE A BREAKDOWN OF THE OCEAN CHARGE COMPONENT AND EACH OF THE FOLLOWING OTHER CHARGES, AS APPLICABLE:  DOMESTIC INLAND TRANSPORTATION, FOREIGN INLAND TRANSPORTATION WITH NAME OF INLAND CONTRACTING COMPANY, FUMIGATION.

3. EVALUATION AND CONTRACT AWARD: OFFERS WHICH DO NOT COMPLY WITH MANDATORY REQUIREMENTS OF THIS IFB WILL NOT BE CONSIDERED. OFFERS MUST INCLUDE FULL PARTICULARS DEMONSTRATING THE WILLINGNESS AND ABILITY TO MEET THESE REQUIREMENTS. THE SHIPPER RESERVES THE RIGHT TO AWARD WITHOUT DISCUSSIONS.

4. SUBMISSION OF FREIGHT OFFERS:

TO DETERMINE LOWEST LANDED COST, ALL CARRIERS ARE REQUIRED TO SUBMIT OFFERS ELECTRONICALLY FOR THE CARGOES ADVERTISED BY THIS RFP VIA THE U.S. DEPARTMENT OF AGRICULTURE (USDA) WEB BASED SUPPLY CHAIN MANAGEMENT (WBSCM) SYSTEM FOR THE SOLICITATION NUMBER(S) REFERENCED ABOVE. ALL OFFERS ARE SUBJECT TO ALL REQUIREMENTS OF WBSCM AND OF THE AFORE-MENTIONED SOLICITATION(S), INCLUDING THE DEADLINE(S) FOR SUBMISSION OF BIDS THEREIN.

FREIGHT OFFERS ARE DUE NO LATER THAN 1000 HR CENTRAL TIME (1100 HR EASTERN TIME) FEBRUARY 15, 2013  

THE WEB BASED SUPPLY CHAIN MANAGEMENT SYSTEM CAN BE ACCESSED THROUGH THE FOLLOWING WEBSITE:

HTTP://WWW.USDA.GOV/WPS/PORTAL/USDA/USDAHOME?NAVID=WBSCM

CARRIERS MUST BE ASSIGNED A USDA EAUTHENTICATION LOGON ID AND PASSWORD TO ACCESS THE WBSCM SYSTEM. CONTACT THE WBSCM HELP DESK FOR INFORMATION REGARDING LOGON IDS, PASSWORDS, AND WBSCM SYSTEM QUESTIONS OR CONCERNS:

TELEPHONE: (877) 927-2648

E-MAIL: WBSCMHELP@AMS.USDA.GOV

5 EXCEPT TO THE EXTENT AS PROVIDED ABOVE, ALL AWARDS UNDER THIS IFB, WILL BE SUBJECT TO THE TERMS AND CONDITIONS OF PART II OF THE U.S. FOOD AID BOOKING NOTE DATED NOV 1, 2004 WHICH ARE FULLY INCORPORATED HEREIN.  COPIES OF THESE GUIDELINES MAY BE OBTAINED FROM THE USAID WEBSITE AT

www.usaid.gov/business/ocean/notices/

AND THE FETTIG & DONALTY WEBSITE AT www.fettigdonalty.com/public_docs.cfm?section=proforma

6.  TOTAL COMMISSIONS 2.5%. IF OFFERED DIRECT, 2.5% TO FETTIG & DONALTY, INC. IF OFFERED THROUGH A BROKER, 2/3 OF 2.5% TO FETTIG & DONALTY, INC., AND 1/3 OF 2.5% TO OWNERS’ BROKER.

FOR FURTHER INFORMATION CALL FETTIG & DONALTY AT 202-628-5700.

ISSUED FEBRUARY 12, 2013