IFB# 12-025P Kyrgyzstan Tender
February 12, 2013
Freight Tender: Mercy Corps McGovern-Dole Cargoes to Mercy Corps #023A
PANALPINA, INC. FOR AND ON BEHALF OF MERCY CORPS, REQUESTS OFFERS OF U.S. AND
NON U.S. FLAG OFFERS FOR CARRIAGE OF THE FOLLOWING CARGOES THROUGH THE
MCGOVERN-DOLE INTERNATIONAL FOOD FOR EDUCATION AND CHILD NUTRITION PROGRAM –
INVITATION NO. 023A
1.
DATE:
February 12, 2013
RFP
NO.:
MC-KY-FFE-12-025P
INVIT.
NO:
023A
WBSCM
FREIGHT SOLICITATION #2000001666
WBSCM
COMMODITY SOLICITATION #2000001665
2.
CARGOES:
A.
SALES
ORDER NO.:
5000150517
REF
NO.:
13-MC-KY-023A-01
COMMODITY:
SUNFLOWERSEED OIL IN
6/4 LITER (SUBSTITUABLES)
CARGO:
20 NET METRIC TONS
LOADPORT:
SEE SPECIAL NOTE *A BELOW
AVAILABILITY DATE: SEE
SPECIAL NOTE *B BELOW
DISCHARGE PORT:
REFER CLAUSE 3 BELOW
FINAL DESTINATION:
BISHKEK, KYRGYZSTAN
RAIL STATION CODE ALAMEDIN (BISHKEK) 716908
Para 2(c)(ii) of the US Food Aid Booking Note
dated November 01, 2004 apply.
B.
SALES ORDER NO.:
5000150524
REF
NO.:
13-MC-KY-023A-02
COMMODITY:
SUNFLOWERSEED OIL IN
6/4 LITER (SUBSTITUTABLES)
CARGO:
30 NET METRIC TONS
LOADPORT:
SEE SPECIAL NOTE *A BELOW
AVAILABILITY DATE: SEE
SPECIAL NOTE *B BELOW
DISCHARGE PORT:
REFER CLAUSE 3 BELOW
FINAL DESTINATION: OSH,
KYRGYZSTAN
RAIL STATION CODE 719605
Para 2(c)(ii) of the US Food Aid Booking Note
dated November 01, 2004 apply
SPECIAL NOTES:
A.
CARRIERS ARE ENCOURAGED TO OFFER ON ANY/ALL “FAS POINTS” AND “BRIDGE
POINTS” AS LISTED ON THE USDA
DOCUMENTS “APPROVED PORTS/TERMINALS”
AND FORM KC-362 AND ALL “INTERMODAL PLANT POINTS” AS LISTED ON FORM KC-
362.
B.
AVAILABILITY/AT PORT DATE FOR COMMODITY DELIVERIES F.A.S.
VESSEL
MAY 5, 2013. THE POTENTIAL SHIPPING PERIODS FOR BIDS AT THE PLANT
OR
BRIDGEPOINT LOCATIONS CAN BE FOUND IN THE COMMODITY SOLICITATION.
THE
AVAILABILITY/AT PORT AND SHIPPING PERIODS ARE THE CONTRACTUAL
REQUIREMENT OF THE SUPPLIER(S), SUCCESSFUL OCEAN CARRIER(S) ARE
ENCOURAGED TO COORDINATE WITH SUPPLIER(S) TO ENSURE A SMOOTH
LOADING AND/OR TRANSFER
OPERATION.
3.
CARGO IS TO BE DELIVERED TO THE RECEIVERS WAREHOUSES, IN THE ABOVE REFERENCED
CITIES, WITHIN Kyrgyzstan under through
bill(s) of lading at owner’s time, risk and expense.
Cargo is to be unloaded and stacked in receiver’s warehouses at final
destination points at owner’s time, risk and expense.
Carriers to arrange all customs clearance and formalities and passage at
the discharge port and formalities at all points of entry at carriers expense to
ensure that cargoes move to the final destination OsH and Bishkek uninterrputed.
All necessary security measures should be taken to ensure safe arrival of
mercy corps cargoes at each of their respective warehouses.
THE
U.S. FOOD AID BOOKING NOTE DATED NOVEMBER 01, 2004, PART II, CLAUSE 2(C)(ii) IS
TO APPLY.
rates
to include all costs for documentation necessary for in-transit clearance that
is not required by importing country, including any such documentation that must
be furnished or obtained BY shipper on behalf of the carrier.
suggested routing: u.s. port to
bremerhaven, germany.
4.
TERMS: FULL BERTH TERMS, ALL INCLUSIVE, NO DEMURRAGE/NO DESPATCH/NO DETENTION ON
VESSELS, CONTAINERS, TRAILERS, TRUCKS AND/OR RAILCARS BENDS.
5.
ALL
OFFERS MUST FULLY DESCRIBE INTENDED ROUTES, INCLUDING DISCHARGE PORT, RELAY
PORTS, MODE OF TRANSPORT TO FINAL DESTINATION, CUSTOMS CLEARANCE/IN-TRANSIT
BORDER CROSSING POINTS, ESTIMATED OCEAN TRANSIT TIME OF VESSEL AND FROM
DISCHARGE PORT TO DESTINATION, AND SECURITY ARRANGEMENTS.
CARRIER WILL NOT BE PERMITTED TO DEVIATE FROM THE ROUTING AS BOOKED
WITHOUT PRIOR WRITTEN APPROVAL OF SHIPPER.
ANY REQUEST FOR ROUTING DEVIATION MUST BE MADE WITH SUFFICIENT ADVANCE
NOTICE TO ALLOW SHIPPER TO DETERMINE IF SURVEY ARRANGEMENTS WILL BE COMPROMISED
AND TO MAKE ALTERNATIVE SURVEY ARRANGEMENTS AS NECESSARY.
INLAND
TRANSPORT OF THE CONTAINERS AND DELIVERY TO RECEIVER’S WAREHOUSE FLOOR SHOULD BE
COORDINATED TO FIT RECEIVERS SCHEDULE AND CAPACITY FOR UNSTUFFING.
6. SHIPMENT
OF COMMODITIES IN ONE VESSEL PREFERRED.
NIGHT OFFLOADING IS NOT ALLOWED.
7. SHIPMENT
OF SPLIT BOOKINGS ARE NOT ALLOWED (ALL CARGO UNDER ONE BOOKING MUST BE SHIPPED
TOGETHER).
8.
CARGO MUST BE IN FULLY ENCLOSED SEALED 20’ MARINE CONTAINERS.
COMMODITIES TO BE LOADED INTO CONTAINERS AT THE U.S. PLACE OF RECEIPT,
AND REMAIN IN THE SAME SEALED CONTAINER UP TO DELIVERY AT RECEIVER’S WAREHOUSE
FLOOR. AT THE TIME OF CONTAINER
LOADING A SECURITY SEAL MUST BE PLACED ON EACH CONTAINER DOOR, AND BOTH SEAL
NUMBERS TO APPEAR ON THE OCEAN BILL OF LADING OR B/L RIDER.
-
CARGO IS TO BE STUFFED INTO
CONTAINERS AT OWNER’S TIME, RISK
AND EXPENSE.
-
CONTAINERS SHALL BE INSPECTED PRIOR TO LOADING AND AN
INSPECTION CERTIFICATE OBTAINED WHICH ENSURES THAT THE CONTAINER IS CLEAN, DRY,
FREE OF INSECT INFESTATION AND ODOR, AND
IS IN CONDITION TO LOAD AND CARRY FOOD COMMODITIES.
-
CARRIER MUST CERTIFY THAT EACH CONTAINER UTILIZED TO LOAD
THESE CARGOES IS:
(A)
IN WIND AND WATER TIGHT CONDITION;
(B)
NOT MORE THAN TEN (10) YEARS OLD;
(C)
NOT A SALVAGED CONTAINER OR MUSTERED OUT FROM
REGULAR SERVICE.
AS A CONDITION OF PAYMENT, CARRIER MUST
PROVIDE TO PANALPINA, INC.
A SURVEY REPORT ATTESTING TO THE
SATISFACTORY CONDITION OF CONTAINERS.
SURVEY IS TO BE PERFORMED PRIOR TO LOADING THESE
CARGOES.
-
COSTS FOR ALL CONTAINER
INSPECTIONS SHALL BE FOR THE ACCOUNT OF THE OCEAN CARRIER.
9.
FUMIGATION: ALL CARGOES
(WITH EXEPTION OF OIL) MUST BE FUMIGATED AT OWNER’S TIME, RISK AND EXPENSE.
10.
CERTAIN COMMODITIES COVERED BY THIS RFP MUST BE INSPECTED BY APHIS/PPQ OR
OTHER SUCH AUTHORITIES PRIOR TO LOADING SO THAT A PHYTOSANITARY CERTIFICATE CAN
BE ISSUED. SUCH INSPECTION MUST
TAKE PLACE NOT MORE THAN THIRTY DAYS PRIOR TO THE CARGO BEING LOADED ABOARD THE
VESSEL AT THE PORT OF EXPORT.
CARRIERS INTENDING TO LOAD THESE CARGOES INTO CONTAINERS, LASH BARGES, OR
OTHERWISE UNITIZE CARGOES IN A WAY THAT WILL PROHIBIT OR RESTRICT INSPECTIONS
WITHOUT SUSTAINING ADDITIONAL COSTS WILL BE REQUIRED TO BEAR ALL SUCH ADDITIONAL
EXPENSES IF THIS IS DONE BEFORE INSPECTIONS ARE EFFECTED OR IF CARGOES ARE NOT
LOADED ON-BOARD A VESSEL WITHIN THE THIRTY DAY PERIOD FOLLOWING INSPECTION.
11.
FOR INTERMODAL CARGOES:
CARRIERS MUST COMPLY W ITH SUPPLIER’S LOAD AND CAPACITY CAPABILITIES.
IF THE CARRIER FAILS TO COMPLY WITH SUPPLIER’S LOAD CAPABILITIES, ANY
COSTS INCURRED BY CCC INCLUDING BUT NOT LIMITED TO CARRYING CARGES, LIQUIDATED
DAMAGES, AND STORAGE WILL BE FOR THE CARRIER’S ACCOUNT.
IF CONTAINERS/RAILCARS/TRUCKS ARE PLACED AT THE SUPPLIER’S PLANT, CARRIER
MUST ENSURE THAT CONTAINERS/RAILCARS/TRUCKS ARE PLACED AT THE PLANT BY THE
COMMENCEMENT OF THE SUPPLIER’S SHIPPING PERIOD AND SUPPLY
CONTAINERS/RAILCARS/TRUCKS ON A CONTINUOUS BASIS UNTIL THE SUPPLIER FULFILLS HIS
CONTRACT QUANTITY.
12.
IN KEEPING WITH U.S. CUSTOMS ENFORCED COMPLIANCE PROGRAM FOR OUTBOUND
DOCUMENTATION, CARRIERS ARE HEREBY NOTIFIED THAT ANY ASSESSMENTS AGAINST THE
SHIPPER/CARGO INTERESTS DUE IN WHOLE OR IN PART TO DELAY BY CARRIER IN VERIFYING
FINAL LOAD COUNT AND PROVIDING SAME TO PANALPINA, INC., OR FOR LOADING ON A
VESSEL AHEAD OF THE BOOKED SCHEDULE WITHOUT PRIOR APPROVAL AND NOTIFICATION TO
PANALPINA WILL BE SOLEY FOR CARRIER’S ACCOUNT.
13.
THE OCEAN CARRIER SHALL RELEASE CLEAN ORIGINAL OCEAN BILLS OF LADING
PROMPTLY UPON COMPLETION OF LOADING.
CLAUSED BILLS OF LADING ARE NOT ACCEPTABLE.
BILLS OF LADING MUST NOT CONTAIN ANY CLAUSE SUCH AS “SAID TO CONTAIN”,
“SHIPPERS’ LOAD AND COUNT” OR WORDS OF SIMILAR EFFECT.
14.
NON U.S. FLAG VESSELS MUST BE REGISTERED IN LLOYDS OR EQUIVALENT AND MUST
NOT BE MORE THAN 20 YEARS OLD.
15.
OFFERS FROM NVOCC’S WILL BE CONSIDERED AS NON-RESPONSIVE.
16.
OFFERS MUST BE FOR NAMED VESSEL(S) AND INCLUDE REASONABLE AND ACCEPTABLE
LOADING SCHEDULES AND TRANSIT TIMES IN ORDER TO BE CONSIDERED RESPONSIVE.
OFFERS FOR CARRIAGE VIA VESSELS NOT IN A REGULARLY SCHEDULED LINER
SERVICE MUST PROVIDE VESSEL’S ITINERARY AND CURRENT POSITION.
17.
ALL OFFERS AND CARGO BOOKINGS MUST BE BASIS FULL LINER TERMS WITH NO
DEMURRAGE/NO DESPATCH/NO DETENTION.
RATES OFFERED TO BE ALL-INCLUSIVE AND STATED PER GROSS METRIC TON.
ALL-INCLUSIVE RATES WHICH INCLUDE COSTS FOR SERVICES OTHER THAN PORT TO
PORT OCEAN TRANSPORTATION MUST INCLUDE A BREAKDOWN OF THE OCEAN CHARGE COMPONENT
AND EACH OF THE FOLLOWING OTHER CHARGES, AS APPLICABLE: DOMESTIC INLAND
TRANSPORTATION, FOREIGN INLAND TRANSPORTATION, FUMIGATION.
18.
NO MINIMUM BILL OF LADING QUANTITIES OR CHARGES OR MINIMUM CONTAINER
QUANTITIES OR CHARGES TO APPLY.
19.
LOADING
DELAY ASSESSMENTS TO APPLY AT USD 1.00 PER METRIC TON PER DAY OR PRO-RATA.
20.
TOWED BARGES WILL BE CONSIDERED IN THE
TRANSATLANTIC TRADE PROVIDED ALL
CARGO IS CONTAINERIZED AND STOWED UNDER DECK. STOWAGE UNDER DECK IS
DEFINED AS A COMPLETELY ENCLOSED
DECK COVERED BY HATCH COVERS,
COMPLETELY PROTECTED FROM SALT SPRAY OR WEATHER ELEMENTS. NO OTHER
STOWAGE ARRANGEMENT WILL BE CONSIDERED UNLESS THE CARRIER HAS RECEIVED
WRITTEN
NOTIFICATION FROM THE SHIPPER(S) AND USDA/FAS PROVIDING APPROVAL
FOR A
SPECIFIC VESSEL PRIOR TO THAT VESSEL PARTICIPATING IN ANY FOOD FOR
PROGRESS AND MCGOVERN-DOLE INTERNATIONAL FOOD FOR EDUCATION AND CHILD
NUTRITION PROGRAM
TRANSATLANTIC FOOD AID SHIPMENTS.
21.
FREIGHT
PAYMENT WILL BE MADE THROUGH THE WBSCM SYSTEM
.
EIGHTY PERCENT (80%) FREIGHT PAYABLE UPON VESSEL’S ARRIVAL AT PORT OF DISCHARGE
AND THE BALANCE TWENTY PERCENT (20%) PAYABLE AFTER CHARTERERS/RECEIVERS HAVE
CONFIRMED RECEIPT OF CARGO AT FINAL DESTINATION.
22.
EVALUATION AND CONTRACT AWARD:
OFFERS WHICH DO NOT COMPLY WITH THE REQURIEMENTS OF THIS IFB WILL NOT BE
CONSIDERED. OFFERS MUST INCLUDE
FULL PARTICULARS DEMONSTRATING THE WILLINGNESS AND ABILITY TO MEET THESE
REQUIREMENTS. THE SHIPPER RESERVES
THE RIGHT TO AWARD WITHOUT DISCUSSIONS.
AWARD(S) WILL BE TO THE LOWEST RESPONSIVE OFFEROR MEETING THE
REQUIREMENTS OF THIS IFB.
23.
EXCEPT TO THE EXTENT PROVIDED ABOVE, THIS TENDER IS SUBJECT TO THE
TERMS
AND CONDITIONS OF PART I AND PART II OF THE U.S. FOOD AID BOOKING
NOTE AS ADOPTED NOVEMBER 1, 2004 WHICH IS
FULLY INCORPORATED HEREIN.
ALL FREIGHT OFFERS MUST BE SUBMITTED ELECTRONICALLY VIA THE WEB BASED
SUPPLY CHAIN MANAGEMENT (WBSCM) SYSTEM.
SUBMISSION
OF OFFERS BY AN OTHER
MEANS WILL RESULT INTHE OFFER DEEMED AS NONRESPONSIVE.
THE WBSCM SYSTEM CAN BE ACCESSED THROUGH THE FOLLOWING WEBSITE:
http://www.fas.usda.gov/FSA/webapp?area=home&subject=coop&topic-wbs
CARRIERS MUST BE ASSIGNED A USDA E-AUTHENTICATION LOGON ID AND PASSWORD
TO ACCESS THE WBSCM SYSTEM.
CONTACT THE WBSCM HELP DESK FOR INFORMATION REGARDING LOGON IDS,
PASSWORDS, AND WBSCM SYSTEM QUESTIONS OR CONCERNS:
TELEPHONE: (877) 927-2648
E-MAIL:
WBSCMhelp@ams.usda.gov
ALL FREIGHT OFFERS ARE DUE NO LATER THAN 10:00 am U.S. CENTRAL TIME (11:00 am
WASHINGTON, D.C. TIME) ON FEBRUARY 15, 2013.
ONLY OFFERS THAT ARE RESPONSIVE TO THE TERMS OF THE TENDER WILL BE CONSIDERED
AND NO NEGOTIATION WILL BE PERMITTED.
NO PHONE OFFERS OR OFFERS VIA E-MAIL WILL BE ACCEPTED.
24.
IN AWARDING CARGO UNDER THIS FREIGHT
TENDER, USDA/FAS WILL
CONSIDER
FACTORS INCLUDING LOWEST-LANDED COST AND THE IMPACT OF ANY POTENTIAL
AWARD ON FAS'S ABILITY TO
SATISFY THE REQUIREMENTS OF STATUTES AND
REGULATIONS INCLUDING THE CARGO PREFERENCE ACT. THERE HAVE BEEN
SIGNIFICANT CHANGES TO THE CARGO
PREFERENCE LEGISLATION. OFFERORS ARE
ENCOURAGED TO REVIEW THE FAS NOTICE ON THE SAME, AVAILABLE AT:
HTTP://WWW.FAS.USDA.GOV/EXCREDITS/IFB/DEFAULT.HTM.
25.
CHARTERERS RESERVE THE RIGHT TO ACCEPT OR REJECT ANY AND/OR ALL OFFERS.
26.
TOTAL COMMISSIONS: 2.5%.
IF OFFERED DIRECT, 2.5% TO PANALPINA, INC. IF OFFERED THROUGH A BROKER,
2/3 OF 2.5% TO PANALPINA, INC. AND 1/3 OF 2.5% TO OWNER’S BROKER.
27.
FOR FURTHER
INFORMATION CALL PANALPINA, INC. AT (703) 674-2317.