IFB # 12-012P Kyrgyzstan Booking Details

November 29, 2012

Booking Details

Invitation 112A

RFP MC-KY-FFE-12-012P

PVO:    Mercy Corps

Carrier:  Hapag-Lloyd

Vessel: Charleston Express (P1)

Cargo:

A.    40 MT Yellow Split Peas in 50 kg Bags

Hous-BCS/Bishkek, Kyrgyzstan

Frt Rate:  $602.00 per MT ($563.00/Ocean-For Inland + $21.00/Intermodal + $18.00/Fumigation)

B.    40 MT Yellow Spit Peas in 50 kg Bags

Hous-BCS/Osh, Kyrgyzstan

Frt Rate:  $669.00 per MT ($631.00/Ocean-For Inland + $20.00/Intermodal + $18.00/Fumigation)

C.     180 NMT A.P. Flour in 50 kg Bags

Hous-BCS/Bishkek, Kyrgyzstan

Frt Rate:  $602.00 per MT($563.00/Ocean-For Inland - $21.00/Intermodal + $18.00/Fumigation)

D.    180 NMT A.P. Flour in 50 kg Bags

Hous-BCS/Osh, Kyrgyzstan

Frt Rate:  $669.00 per MT ($631.00/Ocean-For Inland - $20.00/Intermodal + $18.00/Fumigation)

All other terms and conditions remain unchanged

IFB # 12-012P Kyrgyzstan Tender Amendment

November 9, 2012

Freight Tender Amendment for Mercy Corps McGovern-Dole Cargoes to Kyrgyzstan

PANALPINA, INC. FOR AND ON BEHALF OF MERCY CORPS, AMENDS FREIGHT TENDER MC-KY-FFE-12-012P UNDER INVITATION #112A ISSUED NOVEMBER 9, 2012 TO REVISE THE TENDER AS FOLLOWS:

ALL FREIGHT OFFERS ARE DUE NO LATER THAN 10:00 AM CENTRAL TIME (11:00 AM WASHINGTON, D.C. TIME) ON WEDNESDAY, NOVEMBER 14, 2012

ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED.

IFB # 12-012P Kyrgyzstan Tender

November 9, 2012

Freight Tender: Mercy Corps McGovern-Dole Cargoes to Mercy Corps #112A

PANALPINA, INC. FOR AND ON BEHALF OF MERCY CORPS, REQUESTS OFFERS OF U.S. AND NON U.S. FLAG OFFERS FOR CARRIAGE OF THE FOLLOWING CARGOES THROUGH THE MCGOVERN-DOLE INTERNATIONAL FOOD FOR EDUCATION AND CHILD NUTRITION PROGRAM – INVITATION NO. 112A

1.     DATE:              NOVEMBER 9, 2012

RFP NO.:          MC-KY-FFE-12-012P

INVIT. NO:         112A

WBSCM FREIGHT SOLICITATION #2000001469

WBSCM COMMODITY SOLICITATION #2000001468

2.     CARGOES:

A.           SALES ORDER NO.:     5000143998

      REF NO.:                      12-MC-KY-112A-01

                        COMMODITY:               A.P. FLOUR IN 50 KG BAGS

                        CARGO:                       180 NET METRIC TONS

            LOADPORT:                 SEE SPECIAL NOTE *A BELOW

AVAILABILITY DATE:    SEE SPECIAL NOTE *B BELOW

DISCHARGE PORT:      REFER CLAUSE 3 BELOW

            FINAL DESTINATION:    BISHKEK, KYRGYZSTAN

                                                RAIL STATION CODE ALAMEDIN (BISHKEK) 716908

                                    Para 2(c)(ii) of the US Food Aid Booking Note                                                                            dated November 01, 2004 apply.

B.           SALES ORDER NO.:     5000143999

      REF NO.:                      12-MC-KY-112A-02

                        COMMODITY:               A.P. FLOUR IN 50 KG BAGS

                        CARGO:                       180 NET METRIC TONS

            LOADPORT:                 SEE SPECIAL NOTE *A BELOW

AVAILABILITY DATE:    SEE SPECIAL NOTE *B BELOW

DISCHARGE PORT:      REFER CLAUSE 3 BELOW

            FINAL DESTINATION:    OSH, KYRGYZSTAN

                                                RAIL STATION CODE 719605

                                    Para 2(c)(ii) of the US Food Aid Booking Note                                                                            dated November 01, 2004 apply

C.           SALES ORDER NO.:     5000143997

      REF NO.:                      12-MC-KY-112A-03

                        COMMODITY:               MILLED RICE IN 50 KG BAGS

                        CARGO:                       90 NET METRIC TONS

            LOADPORT:                 SEE SPECIAL NOTE *A BELOW

AVAILABILITY DATE:    SEE SPECIAL NOTE *B BELOW

DISCHARGE PORT:      REFER CLAUSE 3 BELOW

            FINAL DESTINATION:    BISHKEK, KYRGYZSTAN

                                                RAIL STATION CODE ALAMEDIN (BISHKEK) 716908

                                    Para 2(c)(ii) of the US Food Aid Booking Note                                                                            dated November 01, 2004 apply.

D.            SALES ORDER NO.:     5000143999

      REF NO.:                      12-MC-KY-112A-04

                        COMMODITY:               MILLED RICE IN 50 KG BAGS

                        CARGO:                       90 NET METRIC TONS

            LOADPORT:                 SEE SPECIAL NOTE *A BELOW

AVAILABILITY DATE:    SEE SPECIAL NOTE *B BELOW

DISCHARGE PORT:      REFER CLAUSE 3 BELOW

            FINAL DESTINATION:    OSH, KYRGYZSTAN

                                                RAIL STATION CODE 719605

                                    Para 2(c)(ii) of the US Food Aid Booking Note                                                                            dated November 01, 2004 apply

E.           SALES ORDER NO.:     5000143996

      REF NO.:                      12-MC-KY-112A-05

                        COMMODITY:               SPLIT YELLOW PEAS IN 50 KG BAGS

                        CARGO:                       40 NET METRIC TONS

            LOADPORT:                 SEE SPECIAL NOTE *A BELOW

AVAILABILITY DATE:    SEE SPECIAL NOTE *B BELOW

DISCHARGE PORT:      REFER CLAUSE 3 BELOW

            FINAL DESTINATION:    BISHKEK, KYRGYZSTAN

                                                RAIL STATION CODE ALAMEDIN (BISHKEK) 716908

                                    Para 2(c)(ii) of the US Food Aid Booking Note                                                                            dated November 01, 2004 apply.

F.            SALES ORDER NO.:     5000143999

      REF NO.:                      12-MC-KY-112A-04

                        COMMODITY:               SPLIT YELLOW PEAS IN 50 KG BAGS

                        CARGO:                       40 NET METRIC TONS

            LOADPORT:                 SEE SPECIAL NOTE *A BELOW

AVAILABILITY DATE:    SEE SPECIAL NOTE *B BELOW

DISCHARGE PORT:      REFER CLAUSE 3 BELOW

            FINAL DESTINATION:    OSH, KYRGYZSTAN

                                                RAIL STATION CODE 719605

                                    Para 2(c)(ii) of the US Food Aid Booking Note                                                                            dated November 01, 2004 apply

SPECIAL NOTES:

A.         CARRIERS ARE ENCOURAGED TO OFFER ON ANY/ALL “FAS POINTS” AND “BRIDGE    POINTS” AS LISTED ON THE USDA DOCUMENTS “APPROVED PORTS/TERMINALS”             AND FORM KC-362 AND ALL “INTERMODAL PLANT POINTS” AS LISTED ON FORM KC-         362.

B.         AVAILABILITY/AT PORT DATE FOR COMMODITY DELIVERIES F.A.S.     VESSEL           FEBRUARY 5, 2013. THE POTENTIAL SHIPPING PERIODS FOR BIDS AT THE PLANT OR        BRIDGEPOINT LOCATIONS CAN BE FOUND IN THE COMMODITY SOLICITATION. THE           AVAILABILITY/AT PORT AND     SHIPPING PERIODS ARE THE CONTRACTUAL             REQUIREMENT OF THE SUPPLIER(S), SUCCESSFUL OCEAN CARRIER(S) ARE             ENCOURAGED TO COORDINATE WITH SUPPLIER(S) TO ENSURE A SMOOTH    LOADING AND/OR TRANSFER OPERATION.

3.     CARGO IS TO BE DELIVERED TO THE RECEIVERS WAREHOUSES, IN THE ABOVE REFERENCED CITIES, WITHIN Kyrgyzstan under through bill(s) of lading at owner’s time, risk and expense.  Cargo is to be unloaded and stacked in receiver’s warehouses at final destination points at owner’s time, risk and expense.  Carriers to arrange all customs clearance and formalities and passage at the discharge port and formalities at all points of entry at carriers expense to ensure that cargoes move to the final destination OsH and Bishkek uninterrputed.  All necessary security measures should be taken to ensure safe arrival of mercy corps cargoes at each of their respective warehouses.

THE U.S. FOOD AID BOOKING NOTE DATED NOVEMBER 01, 2004, PART II, CLAUSE 2(C)(ii) IS TO APPLY.

rates to include all costs for documentation necessary for in-transit clearance that is not required by importing country, including any such documentation that must be furnished or obtained BY shipper on behalf of the carrier.

suggested routing:  u.s. port to bremerhaven, germany.

4.     TERMS: FULL BERTH TERMS, ALL INCLUSIVE, NO DEMURRAGE/NO DEAPTACH/NO DETENTION ON VESSELS, CONTAINERS, TRAILERS, TRUCKS AND/OR RAILCARS BENDS.

5.     ALL OFFERS MUST FULLY DESCRIBE INTENDED ROUTES, INCLUDING DISCHARGE PORT, RELAY PORTS, MODE OF TRANSPORT TO FINAL DESTINATION, CUSTOMS CLEARANCE/IN-TRANSIT BORDER CROSSING POINTS, ESTIMATED OCEAN TRANSIT TIME OF VESSEL AND FROM DISCHARGE PORT TO DESTINATION, AND SECURITY ARRANGEMENTS.  CARRIER WILL NOT BE PERMITTED TO DEVIATE FROM THE ROUTING AS BOOKED WITHOUT PRIOR WRITTEN APPROVAL OF SHIPPER.  ANY REQUEST FOR ROUTING DEVIATION MUST BE MADE WITH SUFFICIENT ADVANCE NOTICE TO ALLOW SHIPPER TO DETERMINE IF SURVEY ARRANGEMENTS WILL BE COMPROMISED AND TO MAKE ALTERNATIVE SURVEY ARRANGEMENTS AS NECESSARY.

INLAND TRANSPORT OF THE CONTAINERS AND DELIVERY TO RECEIVER’S WAREHOUSE FLOOR SHOULD BE COORDINATED TO FIT RECEIVERS SCHEDULE AND CAPACITY FOR UNSTUFFING.

6.   SHIPMENT OF COMMODITIES IN ONE VESSEL PREFERRED.  NIGHT OFFLOADING IS NOT ALLOWED.           

7.   SHIPMENT OF SPLIT BOOKINGS ARE NOT ALLOWED (ALL CARGO UNDER ONE BOOKING MUST BE SHIPPED TOGETHER).

8.   CARGO MUST BE IN FULLY ENCLOSED SEALED 20’ MARINE CONTAINERS.  COMMODITIES TO BE LOADED INTO CONTAINERS AT THE U.S. PLACE OF RECEIPT, AND REMAIN IN THE SAME SEALED CONTAINER UP TO DELIVERY AT RECEIVER’S WAREHOUSE FLOOR.  AT THE TIME OF CONTAINER LOADING A SECURITY SEAL MUST BE PLACED ON EACH CONTAINER DOOR, AND BOTH SEAL NUMBERS TO APPEAR ON THE OCEAN BILL OF LADING OR B/L RIDER. 

-       CARGO IS TO BE STUFFED INTO CONTAINERS AT OWNER’S TIME, RISK

AND EXPENSE. 

-     CONTAINERS SHALL BE INSPECTED PRIOR TO LOADING AND AN INSPECTION CERTIFICATE OBTAINED WHICH ENSURES THAT THE CONTAINER IS CLEAN, DRY, FREE OF INSECT INFESTATION AND ODOR,  AND IS IN CONDITION TO LOAD AND CARRY FOOD COMMODITIES.

-     CARRIER MUST CERTIFY THAT EACH CONTAINER UTILIZED TO LOAD

THESE CARGOES IS:

                        (A)        IN WIND AND WATER TIGHT CONDITION;

                        (B)        NOT MORE THAN TEN (10) YEARS OLD;

                        (C)        NOT A SALVAGED CONTAINER OR MUSTERED OUT FROM

REGULAR SERVICE.

      AS A CONDITION OF PAYMENT, CARRIER MUST PROVIDE TO PANALPINA, INC.

      A SURVEY REPORT ATTESTING TO THE SATISFACTORY CONDITION OF CONTAINERS.   

      SURVEY IS TO BE PERFORMED PRIOR TO LOADING THESE CARGOES.

-       COSTS FOR ALL CONTAINER INSPECTIONS SHALL BE FOR THE ACCOUNT OF THE OCEAN CARRIER.

9.         FUMIGATION:  ALL CARGOES MUST BE FUMIGATED AT OWNER’S TIME, RISK AND EXPENSE.

10.        CERTAIN COMMODITIES COVERED BY THIS RFP MUST BE INSPECTED BY APHIS/PPQ OR OTHER SUCH AUTHORITIES PRIOR TO LOADING SO THAT A PHYTOSANITARY CERTIFICATE CAN BE ISSUED.  SUCH INSPECTION MUST TAKE PLACE NOT MORE THAN THIRTY DAYS PRIOR TO THE CARGO BEING LOADED ABOARD THE VESSEL AT THE PORT OF EXPORT.  CARRIERS INTENDING TO LOAD THESE CARGOES INTO CONTAINERS, LASH BARGES, OR OTHERWISE UNITIZE CARGOES IN A WAY THAT WILL PROHIBIT OR RESTRICT INSPECTIONS WITHOUT SUSTAINING ADDITIONAL COSTS WILL BE REQUIRED TO BEAR ALL SUCH ADDITIONAL EXPENSES IF THIS IS DONE BEFORE INSPECTIONS ARE EFFECTED OR IF CARGOES ARE NOT LOADED ON-BOARD A VESSEL WITHIN THE THIRTY DAY PERIOD FOLLOWING INSPECTION.

11.        FOR INTERMODAL CARGOES:  CARRIERS MUST COMPLY W ITH SUPPLIER’S LOAD AND CAPACITY CAPABILITIES.  IF THE CARRIER FAILS TO COMPLY WITH SUPPLIER’S LOAD CAPABILITIES, ANY COSTS INCURRED BY CCC INCLUDING BUT NOT LIMITED TO CARRYING CARGES, LIQUIDATED DAMAGES, AND STORAGE WILL BE FOR THE CARRIER’S ACCOUNT.  IF CONTAINERS/RAILCARS/TRUCKS ARE PLACED AT THE SUPPLIER’S PLANT, CARRIER MUST ENSURE THAT CONTAINERS/RAILCARS/TRUCKS ARE PLACED AT THE PLANT BY THE COMMENCEMENT OF THE SUPPLIER’S SHIPPING PERIOD AND SUPPLY CONTAINERS/RAILCARS/TRUCKS ON A CONTINUOUS BASIS UNTIL THE SUPPLIER FULFILLS HIS CONTRACT QUANTITY.

12.        IN KEEPING WITH U.S. CUSTOMS ENFORCED COMPLIANCE PROGRAM FOR OUTBOUND DOCUMENTATION, CARRIERS ARE HEREBY NOTIFIED THAT ANY ASSESSMENTS AGAINST THE SHIPPER/CARGO INTERESTS DUE IN WHOLE OR IN PART TO DELAY BY CARRIER IN VERIFYING FINAL LOAD COUNT AND PROVIDING SAME TO PANALPINA, INC., OR FOR LOADING ON A VESSEL AHEAD OF THE BOOKED SCHEDULE WITHOUT PRIOR APPROVAL AND NOTIFICATION TO PANALPINA WILL BE SOLEY FOR CARRIER’S ACCOUNT.

13.        THE OCEAN CARRIER SHALL RELEASE CLEAN ORIGINAL OCEAN BILLS OF LADING PROMPTLY UPON COMPLETION OF LOADING.  CLAUSED BILLS OF LADING ARE NOT ACCEPTABLE.  BILLS OF LADING MUST NOT CONTAIN ANY CLAUSE SUCH AS “SAID TO CONTAIN”, “SHIPPERS’ LOAD AND COUNT” OR WORDS OF SIMILAR EFFECT.

14.        NON U.S. FLAG VESSELS MUST BE REGISTERED IN LLOYDS OR EQUIVALENT AND MUST NOT BE MORE THAN 20 YEARS OLD.

15.        OFFERS FROM NVOCC’S WILL BE CONSIDERED AS NON-RESPONSIVE.

16.        OFFERS MUST BE FOR NAMED VESSEL(S) AND INCLUDE REASONABLE AND ACCEPTABLE LOADING SCHEDULES AND TRANSIT TIMES IN ORDER TO BE CONSIDERED RESPONSIVE.  OFFERS FOR CARRIAGE VIA VESSELS NOT IN A REGULARLY SCHEDULED LINER SERVICE MUST PROVIDE VESSEL’S ITINERARY AND CURRENT POSITION. 

17.        ALL OFFERS AND CARGO BOOKINGS MUST BE BASIS FULL LINER TERMS WITH NO DEMURRAGE/NO DESPATCH/NO DETENTION.  RATES OFFERED TO BE ALL-INCLUSIVE AND STATED PER GROSS METRIC TON.  ALL-INCLUSIVE RATES WHICH INCLUDE COSTS FOR SERVICES OTHER THAN PORT TO PORT OCEAN TRANSPORTATION MUST INCLUDE A BREAKDOWN OF THE OCEAN CHARGE COMPONENT AND EACH OF THE FOLLOWING OTHER CHARGES, AS APPLICABLE: DOMESTIC INLAND TRANSPORTATION, FOREIGN INLAND TRANSPORTATION, FUMIGATION.

18.        NO MINIMUM BILL OF LADING QUANTITIES OR CHARGES OR MINIMUM CONTAINER QUANTITIES OR CHARGES TO APPLY.

19.        LOADING DELAY ASSESSMENTS TO APPLY AT USD 1.00 PER METRIC TON PER DAY OR PRO-RATA.

20.        TOWED BARGES WILL BE CONSIDERED IN THE TRANSATLANTIC TRADE PROVIDED ALL      CARGO IS CONTAINERIZED AND STOWED UNDER DECK. STOWAGE UNDER DECK IS   DEFINED AS A COMPLETELY ENCLOSED DECK COVERED BY HATCH COVERS,             COMPLETELY PROTECTED FROM SALT SPRAY OR WEATHER ELEMENTS. NO OTHER            STOWAGE ARRANGEMENT WILL BE CONSIDERED UNLESS THE CARRIER HAS RECEIVED       WRITTEN NOTIFICATION FROM THE SHIPPER(S) AND USDA/FAS PROVIDING APPROVAL       FOR A SPECIFIC VESSEL PRIOR TO THAT VESSEL PARTICIPATING IN ANY FOOD FOR         PROGRESS AND MCGOVERN-DOLE INTERNATIONAL FOOD FOR EDUCATION AND CHILD     NUTRITION PROGRAM TRANSATLANTIC FOOD AID SHIPMENTS.

21.        FREIGHT PAYMENT TO BE MADE THROUGH U.S. BANK’S POWERTRACK SYSTEM.  CARRIER SHALL BE RESPONSIBLE FOR ESTABLISHING AN ACCOUNT DIRECTLY WITH U.S. BANK.

            EIGHTY PERCENT (80%) FREIGHT PAYABLE UPON VESSEL’S ARRIVAL AT PORT OF DISCHARGE AND THE BALANCE TWENTY PERCENT (20%) PAYABLE AFTER CHARTERERS/RECEIVERS HAVE CONFIRMED RECEIPT OF CARGO AT FINAL DESTINATION.

22.        EVALUATION AND CONTRACT AWARD:  OFFERS WHICH DO NOT COMPLY WITH THE REQURIEMENTS OF THIS IFB WILL NOT BE CONSIDERED.  OFFERS MUST INCLUDE FULL PARTICULARS DEMONSTRATING THE WILLINGNESS AND ABILITY TO MEET THESE REQUIREMENTS.  THE SHIPPER RESERVES THE RIGHT TO AWARD WITHOUT DISCUSSIONS.  AWARD(S) WILL BE TO THE LOWEST RESPONSIVE OFFEROR MEETING THE REQUIREMENTS OF THIS IFB.

23.        EXCEPT TO THE EXTENT PROVIDED ABOVE, THIS TENDER IS SUBJECT TO THE

TERMS AND CONDITIONS OF PART I AND PART II OF THE U.S. FOOD AID BOOKING

            NOTE AS ADOPTED NOVEMBER 1, 2004 WHICH IS FULLY INCORPORATED HEREIN. 

            ALL FREIGHT OFFERS MUST BE SUBMITTED ELECTRONICALLY VIA THE WEB BASED             SUPPLY CHAIN MANAGEMENT (WBSCM) SYSTEM.       SUBMISSION OF OFFERS BY AN OTHER           MEANS WILL RESULT INTHE OFFER DEEMED AS NONRESPONSIVE.

      THE WBSCM SYSTEM CAN BE ACCESSED THROUGH THE FOLLOWING WEBSITE:

      http://www.fas.usda.gov/FSA/webapp?area=home&subject=coop&topic-wbs

      CARRIERS MUST BE ASSIGNED A USDA E-AUTHENTICATION LOGON ID AND PASSWORD

      TO ACCESS THE WBSCM SYSTEM.

      CONTACT THE WBSCM HELP DESK FOR INFORMATION REGARDING LOGON IDS,        PASSWORDS, AND WBSCM SYSTEM QUESTIONS OR CONCERNS:

                  TELEPHONE:  (877) 927-2648

                  E-MAIL:  WBSCMhelp@ams.usda.gov

      ALL FREIGHT OFFERS ARE DUE NO LATER THAN 2:00 PM U.S. CENTRAL TIME (3:00 PM WASHINGTON, D.C. TIME) ON NOVEMBER 13, 2012.

      ONLY OFFERS THAT ARE RESPONSIVE TO THE TERMS OF THE TENDER WILL BE CONSIDERED AND NO NEGOTIATION WILL BE PERMITTED.

      NO PHONE OFFERS OR OFFERS VIA E-MAIL WILL BE ACCEPTED.

24.        IN AWARDING CARGO UNDER THIS FREIGHT TENDER, USDA/FAS     WILL CONSIDER           FACTORS INCLUDING LOWEST-LANDED COST AND THE IMPACT OF ANY POTENTIAL    AWARD ON FAS'S ABILITY TO SATISFY THE REQUIREMENTS OF STATUTES AND        REGULATIONS INCLUDING THE CARGO PREFERENCE ACT. THERE HAVE BEEN   SIGNIFICANT CHANGES TO THE CARGO PREFERENCE LEGISLATION. OFFERORS ARE         ENCOURAGED TO REVIEW THE FAS NOTICE ON THE SAME, AVAILABLE AT:             HTTP://WWW.FAS.USDA.GOV/EXCREDITS/IFB/DEFAULT.HTM.

25.        CHARTERERS RESERVE THE RIGHT TO ACCEPT OR REJECT ANY AND/OR ALL OFFERS.

26.        TOTAL COMMISSIONS:  2.5%.  IF OFFERED DIRECT, 2.5% TO PANALPINA, INC. IF OFFERED THROUGH A BROKER, 2/3 OF 2.5% TO PANALPINA, INC. AND 1/3 OF 2.5% TO OWNER’S BROKER.

27.         FOR FURTHER INFORMATION CALL PANALPINA, INC. AT (703) 674-2317.