IFB 11-030P Tanzania
March 1, 2012
March 1, 2012
To:
Potomac Maritime
Attn:
Michael Wardian
Re:
IFB No. PCI-TZ-11-030P
WBSCM FREIGHT
SOLICITATION #2000000863
Food For
Education Cargoes to Tanzania
Project Concern International
On behalf of Project Concern International, we are pleased to
confirm the following booking between Project Concern International and Maersk
Inc. subject USDA/MARAD/Charterers approval:
A.
Vessel:
MAERSK IOWA
U.S. Flag (P1)
Frt PO#:
4250000198
PA Ref. No.:
12-PCI0030P-06
Sales Order No.: 5000091603
Supplier/PO#:
Cargill / 4210000207-1-1
Cargo:
430 NMT Sorghum in 50 kg Bags
Loadport:
Jacintoport
Discharge Port: Dar Es
Salaam, Tanzania
Cargo Availability:
May 5, 2012
Frt Rate:
$325.00 per MT – Ocean Transportation
7.00
per MT – Fumigation
15.00 per
MT – Foreign Warehouse
$347.00 per MT
B.
Vessel:
MAERSK IOWA
U.S. Flag (P1)
Frt PO#:
4250000199
PA Ref. No.:
12-PCI0030P-07
Sales Order No.: 5000091603
Supplier/PO#:
Cal Western / 4210000188-1-1
Cargo:
70 NMT Sunflowerseed Oil in 20 liter pails
Loadport:
RHOU
Discharge Port: Dar Es
Salaam, Tanzania
Cargo Availability:
May 5, 2012
Frt Rate:
$288.50 per MT – Ocean Transportation
15.00 per
MT – Foreign Warehouse
$303.50 per MT
C.
Vessel:
MAERSK IOWA
U.S. Flag (P1)
Frt PO#:
4250000195
PA Ref. No.:
12-PCI0030P-08
Sales Order No.: 5000091603
Supplier/PO#:
ADM / PO#4210000206-1-1
Cargo:
500 NMT Rice in 50 kg Bags
Loadport:
BHOU
Discharge Port: Dar Es
Salaam, Tanzania
Cargo Availability:
May 5, 2012
Frt Rate:
$301.00 per MT – Ocean Transportation
7.00
per MT - Fumigation
15.00 per
MT – Foreign Warehouse
$323.00 per MT
D.
Vessel:
MAERSK IOWA
U.S. Flag (P1)
Frt PO#:
4250000195
PA Ref. No.:
12-PCI0030P-09
Sales Order No.: 5000091603
Supplier/PO#:
North Central Commodities/ PO#4210000196-1-1
Cargo:
80 NMT Pinto Beans in 50 kg Bags
Loadport:
BHOU
Discharge Port: Dar Es
Salaam, Tanzania
Cargo Availability:
May 5, 2012
Frt Rate:
$301.00 per MT – Ocean Transportation
7.00 per MT –
Fumigation
10.00 per MT -
Dessicant
15.00 per
MT – Foreign Warehouse
$333.00 per MT
E.
Vessel:
MAERSK IOWA
U.S. Flag (P1)
Frt PO#:
4250000195
PA Ref. No.:
12-PCI0030P-10
Sales Order No.: 5000091603
Supplier/PO#:
North Central Commodities/ PO#4210000197-1-1
Cargo:
70 NMT Pinto Beans in 50 kg Bags
Loadport:
BHOU
Discharge Port: Dar Es
Salaam, Tanzania
Cargo Availability:
May 5, 2012
Frt Rate:
$301.00 per MT – Ocean Transportation
7.00
per MT – Fumigation
10.00 per MT -
Dessicant
15.00 per
MT – Foreign Warehouse
$333.00 per MT
Terms: Full Berth Terms,
all inclusive, no demurrage/no dispatch/no detention on vessels, containers,
trailers, trucks and/or railcars bends.
Commission:
2/3rds of 2.5% Panalpina, Inc.
1/3rd
of 2.5% to Potomac Maritime
Otherwise as per terms and conditions of freight tender
Invitation No. IFB No.
PCI-TZ-11-030P dated February 15, 2012 and and the U.S. Food
Aid Booking Note Dated November 1, 2004.
Regards,
Sherry A. Sons
Panalpina, Inc.
Tele: (703)
834-2000
Direct Tele:
(703) 674-2317
Email:
sherry.sons@panalpina.com
IFB 11-030P Tanzania
February 15, 2012
Freight Tender: Project Concern International McGovern-Dole Cargoes to Tanzania
PANALPINA, INC. FOR AND ON BEHALF OF PROJECT CONCERN INTERNATIONAL, REQUESTS
OFFERS OF U.S. AND NON U.S. FLAG OFFERS FOR CARRIAGE OF THE FOLLOWING CARGOES
THROUGH THE MCGOVERN-DOLE INTERNATIONAL FOOD FOR EDUCATION AND CHILD NUTRITION
PROGRAM:
1.
DATE:
FEBRUARY 15, 2012
IFB NO.:
PCI-TZ-11-030P
INVITATION
NO.: 022A
WBSCM
FREIGHT SOLICITATION # 2000000863
WBSCM
COMMODITY SOLICIATION #2000000862
2.
CARGOES:
A.
SALES ORDER NO.:
5000091603
COMMODITY:
MILLED RICE IN 50 KG BAGS
CARGO:
500 NET
METRIC TONS
LOADPORT:
SEE SPECIAL NOTE *A BELOW
AVAILABILITY DATE:
SEE SPECIAL NOTE *B BELOW
DISCHARGE PORT:
DAR ES SALAAM, TANZANIA
B.
SALES ORDER
NO.:
5000091603
COMMODITY:
SORGHUM IN 50 KG BAGS
CARGO:
430 NET
METRIC TONS
LOADPORT:
SEE SPECIAL NOTE *A BELOW
AVAILABILITY DATE:
SEE SPECIAL NOTE *B BELOW
DISCHARGE PORT:
DAR ES SALAAM, TANZANIA
C.
SALES ORDER
NO.:
5000091603
COMMODITY:
SUNFLOWERSEED OIL IN 20 LTR PAILS
CARGO:
70 NET
METRIC TONS
LOADPORT:
SEE SPECIAL NOTE *A BELOW
AVAILABILITY DATE:
SEE SPECIAL NOTE *B BELOW
DISCHARGE PORT:
DAR ES SALAAM, TANZANIA
D.
SALES ORDER
NO.:
5000091603
COMMODITY:
PINTO BEANS IN 50 KG BAGS
CARGO:
150 NET
METRIC TONS
LOADPORT:
SEE SPECIAL NOTE *A BELOW
AVAILABILITY DATE:
SEE SPECIAL NOTE *B BELOW
DISCHARGE PORT:
DAR ES SALAAM, TANZANIA
IF EMPTY BAGS ARE PROVIDED – THEY ARE TO BE CARRIED FREIGHT FREE.
DISCHARGE TERMS:
AS PER U.S. FOOD AID BOOKING NOTE CLAUSE 2(B)(i)
- THE CARGO IS TO BE PLACED INTO THE
WAREHOUSE WITHIN THE PORT AREA.
CARGO MUST NOT ARRIVE DAR ES SALAAM BEFORE MAY 15, 2012.
IF CARGO ARRIVES PRIOR TO MAY 15, 2012, ALL TIME, RISK AND EXPENSE WILL
BE FOR CARRIERS ACCOUNT AND CARGO WILL NOT BE CONSIDERED AS ARRIVED UNTIL MAY
15, 2012.
SPECIAL NOTES:
A.
CARRIERS ARE ENCOURAGED TO OFFER ON ANY/ALL “FAS POINTS” AND “BRIDGE POINTS” AS
LISTED ON THE USDA DOCUMENTS “APPROVED PORTS/TERMINALS” AND FORM KC-362 AND ALL
“INTERMODAL PLANT POINTS” AS LISTED ON FORM KC-362.
B.
AVAILABILITY/AT PORT DATE FOR COMMODITY DELIVERIES F.A.S. VESSEL IS MAY 5, 2012.
THE POTENTIAL SHIPPING PERIODS FOR BIDS AT THE PLANT OR BRIDGEPOINT
LOCATIONS CAN BE FOUND IN THE COMMODITY SOLICITATION.
THE AVAILABILITY/AT PORT AND SHIPPING PERIODS ARE THE CONTRACTUAL
REQUIREMENT OF THE SUPPLIER(S), SUCCESSFUL OCEAN CARRIER(S) ARE ENCOURAGED TO
COORDINATE WITH SUPPLIER(S) TO ENSURE A SMOOTH LOADING AND/OR TRANSFER OPERATION
3.
SHIPMENT OF COMMODITIES IN ONE VESSEL PREFERRED.
4.
SHIPMENT OF SPLIT BOOKINGS ARE NOT ALLOWED (ALL CARGO UNDER ONE BOOKING MUST BE
SHIPPED TOGETHER).
5.
VESSEL TYPE EXCLUSIONS: TOWED
BARGES ARE EXCLUDED.
6.
TERMS:
FULL BERTH TERMS, ALL INCLUSIVE. NO
DEMURRAGE/NO DESPATCH/NO DETENTION ON VESSELS, CONTAINERS, TRAILERS, TRUCKS
AND/OR RAILCARS BENDS.
7.
IF CARGOES
ARE CONTAINERIZED FOR CONVENIENCE OF CARRIERS. THE FOLLOWING APPLIES TO ALL
CARGO THAT IS CONTAINERIZED:
A)
MINIMUM CONTAINER LOAD REQUIREMENTS WILL NOT BE ACCEPTED.
B)
CARGO IS TO BE STUFFED INTO CONTAINERS AT OWNER’S TIME, RISK AND EXPENSE.
CARRIER IS RESPONSIBLE FOR STRIPPING CARGO FROM CONTAINER AT DISCHARGE
PORT.
C)
CONTAINER SHALL BE INSPECTED PRIOR TO LOADING AND AN INSPECTION CERTIFICATE
OBTAINED WHICH ENSURES THAT THE CONTAINER IS CLEAN, DRY, FREE OF INSECT
INFESTATION AND ODOR, AND IS IN CONDITION TO LOAD AND CARRY FOOD
COMMODITIES.
D)
CARRIER MUST CERTIFY THAT EACH CONTAINER UTILIZED TO LOAD THESE CARGOES
IS:
(1)
IN WIND AND WATER TIGHT CONDITION;
(2)
NOT MORE THAN TEN (10) YEARS OLD;
(3)
NOT A SALVAGED CONTAINER OR MUSTERED OUT FROM REUGLAR
SERVICE.
AS A CONDITION OF PAYMENT, CARRIER MUST PROVIDE TO PANALPINA, INC. AN
INDEPENDENT SURVEY REPORT ATTESTING TO THE SATISFACTORY CONDITION OF
CONTAINERS.
SURVEY IS TO BE PERFORMED PRIOR TO LOADING THESE CARGOES.
E)
COSTS
FOR ALL CONTAINER INSPECTIONS SHALL BE FOR THE ACCOUNT OF THE OCEAN
CARRIER.
FOR CONTAINERIZED CARGOES, CARRIER WILL BE RESPONSIBLE FOR ALL COSTS AT
DAR ES
SALAAM WHICH EXCEED THE CHARGES ASSESSED TO RECEIVERS FOR BREAKBULK
CARGOES,
INCLUDING ANY AND ALL COSTS AT THE DISCHARGE PORT
AND UNTIL
THE CARGO IS PLACED INTO THE
WAREHOUSE WITHIN THE PORT AREA.
SUCH EXPENSES FOR CARRIER'S ACCOUNT
TO INCLUDE, BUT NOT BE LIMITED TO:
CHARGES IN EXCESS OF THE PREVAILING CHARGE
ASSESSED ON BREAKBULK CARGOES
SUCH AS SHOREHANDLING CHARGES FOR CONTAINERS,
WHARFAGE, TERMINAL HANDLING CHARGE, DELIVERY ORDER FEE, CUSTOMS
VERIFICATION,
PRE-VERIFICATION, CONTAINER
CLEANING, LIFT OFF/ON CHARGES.
CARRIER WILL BE REQUIRED TO INSTRUCT THEIR LOCAL AGENT TO PAY SUCH CHARGES
DIRECTLY TO THE PORT
OR OTHER RELEVANT PARTIES OR TO PROMPTLY REIMBURSE RECEIVERS OR THEIR
AGENTS
AS NECESSARY. ALL SUCH CHARGES WILL BE WITHHELD FROM FREIGHT
PAYMENT IF NOT
PROMPTLY SETTLED IN DAR ES
SALAAM.
8.
FUMIGATION: ALL CARGO MUST BE
FUMIGATED (WITH EXCEPTION OF OIL) AT OWNER’S TIME, RISK AND EXPENSE.
9.
SPECIAL NOTE – CONTAINER LOADING PROTOCOL FOR BAGGED BEANS:
THE REQUIREMENTS OF THE USAID NOTICE TO THE TRADE ISSUED APRIL 12, 2005
AND REVISED AUGUST 3, 2005, COVERING THE SHIPMENT OF BAGGED BEANS SHIPPED IN
CONTAINERS TO DESIGNATED COUNTRIES ARE TO APPLY ON ANY SUCH SHIPMENTS BY THIS
TENDER. A COPY OF THIS NOTICE,
INCLUDING DIAGRAMS FOR PROPER CONTAINER LOADING, IS AVAILABLE AT
HTTP://WWW.USAID.GOV/BUSINESS/OCEAN/NOTICES/
10.
CERTAIN COMMODITIES COVERED BY THIS RFP MUST BE INSPECTED BY APHIS/PPQ OR OTHER
SUCH AUTHORITIES PRIOR TO LOADING SO THAT A PHYTOSANITARY CERTIFICATE CAN BE
ISSUED. SUCH INSPECTION MUST TAKE
PLACE NOT MORE THAN THIRTY DAYS PRIOR TO THE CARGO BEING LOADED ABOARD THE
VESSEL AT THE PORT OF EXPORT.
CARRIERS INTENDING TO LOAD THESE CARGOES INTO CONTAINERS, LASH BARGES, OR
OTHERWISE UNITIZE CARGOES IN A WAY THAT WILL PROHIBIT OR RESTRICT INSPECTIONS
WITHOUT SUSTAINING ADDITIONAL COSTS WILL BE REQUIRED TO BEAR ALL SUCH ADDITIONAL
EXPENSES IF THIS IS DONE BEFORE INSPECTIONS ARE EFFECTED OR IF CARGOES ARE NOT
LOADED ON-BOARD A VESSEL WITHIN THE THIRTY DAY PERIOD FOLLOWING INSPECTION.
11.
FOR INTERMODAL CARGOES: CARRIERS
MUST COMPLY W ITH SUPPLIER’S LOAD AND CAPACITY CAPABILITIES.
IF THE CARRIER FAILS TO COMPLY WITH SUPPLIER’S LOAD CAPABILITIES, ANY
COSTS INCURRED BY CCC INCLUDING BUT NOT LIMITED TO CARRYING CARGES, LIQUIDATED
DAMAGES, AND STORAGE WILL BE FOR THE CARRIER’S ACCOUNT.
IF CONTAINERS/RAILCARS/ TRUCKS ARE PLACED AT THE SUPPLIER’S PLANT,
CARRIER MUST ENSURE THAT CONTAINERS/ RAILCARS/TRUCKS ARE PLACED AT THE PLANT BY
THE COMMENCEMENT OF THE SUPPLIER’S SHIPPING PERIOD AND SUPPLY
CONTAINERS/RAILCARS/TRUCKS ON A CONTINUOUS BASIS UNTIL THE SUPPLIER FULFILLS HIS
CONTRACT QUANTITY.
12.
IN KEEPING WITH U.S. CUSTOMS ENFORCED COMPLIANCE PROGRAM FOR OUTBOUND
DOCUMENTATION, CARRIERS ARE HEREBY NOTIFIED THAT ANY ASSESSMENTS AGAINST THE
SHIPPER/CARGO INTERESTS DUE IN WHOLE OR IN PART TO DELAY BY CARRIER IN VERIFYING
FINAL LOAD COUNT AND PROVIDING SAME TO PANALPINA, INC., OR FOR LOADING ON A
VESSEL AHEAD OF THE BOOKED SCHEDULE WITHOUT PRIOR APPROVAL AND NOTIFICATION TO
PANAPINA WILL BE SOLEY FOR CARRIER’S ACCOUNT.
13.
THE OCEAN CARRIER SHALL RELEASE CLEAN ORIGINAL OCEAN BILLS OF LADING PROMPTLY
UPON COMPLETION OF LOADING. CLAUSED
BILLS OF LADING ARE NOT ACCEPTABLE.
BILLS OF LADING MUST NOT CONTAIN ANY CLAUSE SUCH AS “SAID TO CONTAIN”,
“SHIPPERS’ LOAD AND COUNT” OR WORDS OF SIMILAR EFFECT.
14.
NON U.S. FLAG VESSELS MUST BE REGISTERED IN LLOYDS OR EQUIVALENT AND MUST NOT BE
MORE THAN 20 YEARS OLD.
15.
ALL VESSEL SUBSTITUTIONS MUST BE VETTED THROUGH THE USDA/FOREIGN AGRILCUTURAL
SERVICE. THE PROPOSED SUBSTITUTE
VESSEL MUST BE OF THE SAME SERVICE CATEGORY AS THE ORIGINALLY AWARDED VESSEL.
THIS APPLIES TO BOTH U.S. AND FOREIGN FLAG VESSEL SUBSTITUTIONS.
THE PROPOSED SUBSTITUTE VESSEL MUST ALSO APPEAR ON THE APPLICABLE
MARITIME ADMINISTRATION U.S. OR FOREIGN FLAG VESSEL LIST WHICH CAN BE ACCESSED
USING THE FOLLOWING URL:
http://www.marad.dot.gov/ships_shipping_landing_page/cargo_preference/cargo_humanitarian_assistance/cargo_human_assistance_reports/Humanitarian_Food_Aid_Reports.htm
.
16.
OFFERS FROM NVOCC’S WILL BE CONSIDERED AS NON-RESPONSIVE.
17.
OFFERS MUST BE FOR NAMED VESSEL(S) AND INCLUDE REASONABLE AND ACCEPTABLE LOADING
SCHEDULES AND TRANSIT TIMES IN ORDER TO BE CONSIDERED RESPONSIVE.
OFFERS FOR CARRIAGE VIA VESSELS NOT IN A REGULARLY SCHEDULED LINER
SERVICE MUST PROVIDE VESSEL’S ITINERARY AND CURRENT POSITION.
18.
ALL OFFERS AND CARGO BOOKINGS MUST BE BASIS FULL LINER TERMS WITH NO
DEMURRAGE/NO DESPATCH/NO DETENTION.
RATES OFFERED TO BE ALL-INCLUSIVE AND STATED PER GROSS METRIC TON.
ALL-INCLUSIVE RATES WHICH INCLUDE COSTS FOR SERVICES OTHER THAN PORT TO
PORT OCEAN TRANSPORTATION MUST INCLUDE A BREAKDOWN OF THE OCEAN CHARGE COMPONENT
AND EACH OF THE FOLLOWING OTHER CHARGES, AS APPLICABLE: DOMESTIC INLAND
TRANSPORTATION, FOREIGN INLAND TRANSPORTATION, FUMIGATION.
19.
NO MINIMUM BILL OF LADING QUANTITIES OR CHARGES OR MINIMUM CONTAINER QUANTITIES
OR CHARGES TO APPLY.
20.
LOADING DELAY ASSESSMENTS TO APPLY AT USD 1.00 PER METRIC TON PER DAY OR
PRO-RATA.
21.
WAR RISK PREMIMUMS: CARRIERS SHALL
INCLUDE ALL ACTUAL AND ANTICIPATED WAR RISK INSURANCE PREMIUMS IN THEIR OFFERED
RATES. OWNER BEARS THE RISK OF ANY
INCREASE IN WAR RISK PREMIUMS.
22.
FREIGHT PAYMENT WILL BE MADE THROUGH THE WBSCM SYSTEM.
23.
EVALUATION AND CONTRACT AWARD:
OFFERS WHICH DO NOT COMPLY WITH THE REQURIEMENTS OF THIS IFB WILL NOT BE
CONSIDERED. OFFERS MUST INCLUDE
FULL PARTICULARS DEMONSTRATING THE WILLINGNESS AND ABILITY TO MEET THESE
REQUIREMENTS. THE SHIPPER RESERVES
THE RIGHT TO AWARD WITHOUT DISCUSSIONS.
AWARD(S) WILL BE TO THE LOWEST RESPONSIVE OFFEROR MEETING THE
REQUIREMENTS OF THIS IFB.
24.
EXCEPT TO THE EXTENT PROVIDED ABOVE, THIS TENDER IS SUBJECT TO THE
TERMS AND CONDITIONS OF PART I AND PART II OF THE U.S. FOOD AID BOOKING
NOTE AS ADOPTED NOVEMBER 1, 2004 WHICH IS FULLY INCORPORATED HEREIN.
25.
ALL FREIGHT OFFERS MUST BE SUBMITTED ELECTRONICALLY VIA THE WEB BASED SUPPLY
CHAIN MANAGEMENT (WBSCM) SYSTEM.
SUBMISSION OF OFFERS BY AN OTHER MEANS WILL RESULT IN THE OFFER DEEMED AS
NONRESPONSIVE.
THE WBSCM
SYSTEM CAN BE ACCESSED THROUGH THE FOLLOWING WEBSITE:
http://www.fas.usda.gov/FSA/webapp?area=home&subject=coop&topic-wbs
CARRIERS
MUST BE ASSIGNED A USDA E-AUTHENTICATION LOGON ID AND PASSWORD
TO ACCESS
THE WBSCM SYSTEM.
CONTACT THE
WBSCM HELP DESK FOR INFORMATION REGARDING LOGON IDS,
PASSWORDS, AND WBSCM SYSTEM QUESTIONS OR CONCERNS:
TELEPHONE: (877) 927-2648
E-MAIL:
WBSCMhelp@ams.usda.gov
ALL FREIGHT
OFFERS ARE DUE NO LATER THAN 1000 HRS U.S. CENTRAL TIME (1100 HRS WASHINGTON,
D.C. TIME) ON WEDNESDAY, FEBRUARY 22, 2012.
IN ADDITION
TO THE ABOVE, OFFERS ARE TO BE SUBMITTED DIRECTLY TO PANALPINA, INC. BY LETTER
OR FAX (703) 733-4353 BY THE ABOVE DEALINE.
ONLY OFFERS
THAT ARE RESPONSIVE TO THE TERMS OF THE TENDER WILL BE CONSIDERED AND NO
NEGOTIATION WILL BE PERMITTED.
NO PHONE
OFFERS OR OFFERS VIA E-MAIL WILL BE ACCEPTED.
26.
CHARTERERS RESERVE THE RIGHT TO ACCEPT OR REJECT ANY AND/OR ALL OFFERS.
27.
TOTAL COMMISSIONS: 2.5%.
IF OFFERED DIRECT, 2.5% TO PANALPINA, INC. IF OFFERED THROUGH A BROKER,
2/3 OF 2.5% TO PANALPINA, INC. AND 1/3 OF 2.5% TO OWNER’S BROKER.
28.
FOR FURTHER INFORMATION CALL PANALPINA, INC. AT (703) 674-2317.