10-012P Guatemala Award
November 12, 2010

Booking Details
Project Concern International
Food For Education/ Guatemala
Invitation No. 100A
IFB No. 10-012P

Carrier: Schuyler Line Navigation Co.
Vessel: EOT SPAR – U.S. Flag (P1)

Cargoes:
A. 70 MT Vegoil in 6/4 Liter Plastic Jugs
Frt Rate: $175.00 per MT

B. 320 MT A.P. Flour in 50 kg Bags
Frt Rate: $179.00 per MT

C. 120 MT Black Beans in 50 kg Bags
Frt Rate: $189.00 per MT

D. 35 MT Milled Rice in 50 kg Bags
Frt Rate: $179.00 per MT

E. 35 MT Milled Rice in 50 kg Bags
Frt Rate: $179.00 per MT

F. 50 MT Vegoil in 6/4 Liter Round Cans
Frt Rate: $175.00 per MT

Loadport: Lake Charles
Discharge Port: Santo Tomas

All other terms and conditions pursuant tender terms.

10-012P Guatemala Tender
October 8, 2010

Freight Tender: Project Concern International McGovern-Dole Cargoes to Guatemala #100A

PANALPINA, INC. FOR AND ON BEHALF OF PROJECT CONCERN INTERNATIONAL, REQUESTS OFFERS OF U.S. AND NON U.S. FLAG OFFERS FOR CARRIAGE OF THE FOLLOWING CARGOES THROUGH THE MCGOVERN-DOLE INTERNATIONAL FOOD FOR EDUCATION AND CHILD NUTRITION PROGRAM – INVITATION NO. 100A

1. IFB NO.: 10-012P

2. CARGOES:

A. REF NO.: 10-012P-A
CR NO.: CR-10-00609
COMMODITY: BLACK BEANS IN 50 KG BAGS
CARGO: 120 NET METRIC TONS
LOADPORT: SEE SPECIAL NOTE *B BELOW
AVAILABILITY DATE: SEE SPECIAL NOTE *C BELOW
DISCHARGE PORT: REFER NOTE *1 BELOW

B. REF NO: 10-012P-B
CR NO.: CR-10-00408
COMMODITY: INSTANT CORN SOY MILK IN 25 KG BAGS
CARGO: 100 NET METRIC TONS
LOADPORT: SEE SPECIAL NOTE *B BELOW
AVAILABILITY DATE: SEE SPECIAL NOTE *C BELOW
DISCHARGE PORT: REFER NOTE *1 BELOW

C. REF NO: 10-012P-C
CR NO.: CR-10-00408
COMMODITY: ALL PURPOSE FLOUR IN 50 KG BAGS
CARGO: 320 NET METRIC TONS
LOADPORT: SEE SPECIAL NOTE *B BELOW
AVAILABILITY DATE: SEE SPECIAL NOTE *C BELOW
DISCHARGE PORT: REFER NOTE *1 BELOW

D. REF NO: 10-012P-D
CR NO.: CR-10-00408
COMMODITY: OIL-SUBSTITUTABLE (6/4 L)
CARGO: 120 NET METRIC TONS
LOADPORT: SEE SPECIAL NOTE *B BELOW
AVAILABILITY DATE: SEE SPECIAL NOTE *C BELOW
DISCHARGE PORT: REFER NOTE *1 BELOW

E. REF NO: 10-012P-E
CR NO.: CR-10-00408
COMMODITY: MILLED RICE IN 50 KG BAGS
CARGO: 70 NET METRIC TONS
LOADPORT: SEE SPECIAL NOTE *B BELOW
AVAILABILITY DATE: SEE SPECIAL NOTE *C BELOW
DISCHARGE PORT: REFER NOTE *1 BELOW

NOTE #1 DISCHARGE PORT:

SANTO TOMAS, GUATEMALA (CY DELIVERY) – CONTAINERIZATION REQUIRED. RECEIVERS REQUIRE A 45 DAY FREE PERIOD ON EACH CONTAINER TO ALLOW FOR CUSTOMS CLEARANCE AND ON CARRIAGE TO HUEHUETENANGO AND RETURN TO SANTO TOMAS TERMINAL. FREE TIME TO COMMENCE UPON CONTAINER(S) ARRIVAL AT CARRIER’S OWN OR DESIGNATED CONTAINER YARD AND TO CEASE UPON RETURN OF EMPTY CONTAINER(S) TO THE TERMINAL AT SANTO TOMAS. ANY DEMURRAGE CLAIMS AFTER THE FREE TIME PERIOD EXPIRES MUST NOT EXCEED $10 PER DAY PER CONTAINER OR NOT TO EXCEED THE CARRIER’S TARRIF RATE, WHICHEVER IS LOWER.
TIME FOR THE FUMIGATION PROCESS (FROM THE DATE OF COORDINATING FUMIGATION UNTIL FUMIGATION AND AERATION IS COMPLETED) IS FOR THE OWNER’S ACCOUNT AND WILL NOT COUNT AGAINST THE 45 DAY FREE PERIOD. NO DEMURRAGE. NO DESPATCH, NO DETENTION. ALL CONTAINER HANDLING CHARGES AT SANTO TOMAS PORT IS FOR THE CARRIER’S ACCOUNT INCLUDING, BUT NOT LIMITED TO, RECEPTION AND CLEANING OF THE DESTUFFED CONTAINERS. IT IS REQUESTED THAT PROJECT CONCERN INTERNATIONAL’S CARGOES LISTED IN THIS TENDER ARE LOADED ON THE SAME VESSEL AS THE SHARE DE GUATEMALA FFE CARGOES UNDER INVITATION NO. 100A.

SPECIAL NOTES:

A. TO DETERMINE THE LOWEST LANDED COST, ALL CARRIERS ARE REQUIRED TO ELECTRONICALLY SUBMIT OFFERS FOR THE ABOVE CARGOES VIA THE FREIGHT BID ENTRY SYSTEM (FBES). FBES CAN BE ACCESSED THROUGH THE FOLLOWING WEBSITE: https://indianocean.sc.egov.usda.gov/COS/main
CARRIERS MUST BE ASSIGNED A LOGIN ID AND PASSWORD TO ACCESS FBES. CONTACT THE FOLLOWING INDIVIDUALS REGARDING LOGON ID, PASSWORDS, AND FBES QUESTIONS OR CONCERNS:

- MR. MELVIN SMITH – TEL 816-926-6212
Melvin.smith@kcc.usda.gov

- MR. ALAN GROTE – TEL 816-926-6078
Alan.grote@kcc.usda.gov

B. CARRIERS ARE ENCOURAGED TO OFFER ON ANY/ALL “FAS POINTS” AND “BRIDGE POINTS” AS LISTED ON THE USDA DOCUMENTS “APPROVED PORTS/TERMINALS” AND FORM KC-362 AND ALL “INTERMODAL PLANT POINTS” AS LISTED ON FORM KC-362.

C. AVAILABILITY/AT PORT DATE FOR COMMODITY DELIVERIES F.A.S. VESSEL FOR SOLICITATION 100A CARGO IS JANUARY 5, 2011. THE POTENTIAL SHIPPING PERIODS FOR BIDS AT THE PLANT OR BRIDGEPOINT LOCATIONS CAN BE FOUND IN THE COMMODITY SOLICITATION. THE AVAILABILITY/AT PORT AND SHIPPING PERIODS ARE THE CONTRACTUAL REQUIREMENT OF THE SUPPLIER(S), SUCCESSFUL OCEAN CARRIER(S) ARE ENCOURAGED TO COORDINATE WITH SUPPLIER(S) TO ENSURE A SMOOTH LOADING AND/OR TRANSFER OPERATION.

3. SHIPMENT OF COMMODITIES IN ONE VESSEL PREFERRED.

4. SHIPMENT OF SPLIT BOOKINGS ARE NOT ALLOWED (ALL CARGO UNDER ONE BOOKING MUST BE SHIPPED TOGETHER).

5. CARGO MUST BE CONTAINERIZED IN 20’ CONTAINERS.

- CARGO IS TO BE STUFFED INTO CONTAINERS AT OWNER’S TIME, RISK AND EXPENSE.

- CONTAINERS SHALL BE INSPECTED PRIOR TO LOADING AND AN INSPECTION CERTIFICATE OBTAINED WHICH ENSURES THAT THE CONTAINER IS CLEAN, DRY, FREE OF INSECT INFESTATION AND ODOR, AND IS IN CONDITION TO LOAD AND CARRY FOOD COMMODITIES.

- CARRIER MUST CERTIFY THAT EACH CONTAINER UTILIZED TO LOAD THESE CARGOES IS:

(A) IN WIND AND WATER TIGHT CONDITION;

(B) NOT MORE THAN TEN (10) YEARS OLD;

(C) NOT A SALVAGED CONTAINER OR MUSTERED OUT FROM REGULAR SERVICE.

AS A CONDITION OF PAYMENT, CARRIER MUST PROVIDE TO PANALPINA, INC.
A SURVEY REPORT ATTESTING TO THE SATISFACTORY CONDITION OF CONTAINERS.
SURVEY IS TO BE PERFORMED PRIOR TO LOADING THESE CARGOES.

- COSTS FOR ALL CONTAINER INSPECTIONS SHALL BE FOR THE ACCOUNT OF THE OCEAN CARRIER.

6. FUMIGATION: ALL CARGO MUST BE FUMIGATED (WITH EXCEPTION OF OIL) AT OWNER’S TIME, RISK AND EXPENSE AT THE PORT OF SANTO TOMAS, INCLUDING ALL THE RELATED COSTS FOR THE CONTAINERS SUCH AS, BUT NOT LIMITED TO, INTERNAL MOVEMENTS, AUTHORITY INSPECTIONS AND OTHER RLEATED COSTS.

7. SPECIAL NOTE – CONTAINER LOADING PROTOCOL FOR BAGGED BEANS: THE REQUIREMENTS OF THE USAID NOTICE TO THE TRADE ISSUED APRIL 12, 2005 AND REVISED AUGUST 3, 2005, COVERING THE SHIPMENT OF BAGGED BEANS SHIPPED IN CONTAINERS TO DESIGNATED COUNTRIES ARE TO APPLY ON ANY SUCH SHIPMENTS BY THIS TENDER. A COPY OF THIS NOTICE, INCLUDING DIAGRAMS FOR PROPER CONTAINER LOADING, IS AVAILABLE AT HTTP://WWW.USAID.GOV/BUSINESS/OCEAN/NOTICES/.

8. CERTAIN COMMODITIES COVERED BY THIS RFP MUST BE INSPECTED BY APHIS/PPQ OR OTHER SUCH AUTHORITIES PRIOR TO LOADING SO THAT A PHYTOSANITARY CERTIFICATE CAN BE ISSUED. SUCH INSPECTION MUST TAKE PLACE NOT MORE THAN THIRTY DAYS PRIOR TO THE CARGO BEING LOADED ABOARD THE VESSEL AT THE PORT OF EXPORT. CARRIERS INTENDING TO LOAD THESE CARGOES INTO CONTAINERS, LASH BARGES, OR OTHERWISE UNITIZE CARGOES IN A WAY THAT WILL PROHIBIT OR RESTRICT INSPECTIONS WITHOUT SUSTAINING ADDITIONAL COSTS WILL BE REQUIRED TO BEAR ALL SUCH ADDITIONAL EXPENSES IF THIS IS DONE BEFORE INSPECTIONS ARE EFFECTED OR IF CARGOES ARE NOT LOADED ON-BOARD A VESSEL WITHIN THE THIRTY DAY PERIOD FOLLOWING INSPECTION.

9. FOR INTERMODAL CARGOES: CARRIERS MUST COMPLY W ITH SUPPLIER’S LOAD AND CAPACITY CAPABILITIES. IF THE CARRIER FAILS TO COMPLY WITH SUPPLIER’S LOAD CAPABILITIES, ANY COSTS INCURRED BY CCC INCLUDING BUT NOT LIMITED TO CARRYING CARGES, LIQUIDATED DAMAGES, AND STORAGE WILL BE FOR THE CARRIER’S ACCOUNT. IF CONTAINERS/RAILCARS/TRUCKS ARE PLACED AT THE SUPPLIER’S PLANT, CARRIER MUST ENSURE THAT CONTAINERS/RAILCARS/TRUCKS ARE PLACED AT THE PLANT BY THE COMMENCEMENT OF THE SUPPLIER’S SHIPPING PERIOD AND SUPPLY CONTAINERS/RAILCARS/TRUCKS ON A CONTINUOUS BASIS UNTIL THE SUPPLIER FULFILLS HIS CONTRACT QUANTITY.

10. IN KEEPING WITH U.S. CUSTOMS ENFORCED COMPLIANCE PROGRAM FOR OUTBOUND DOCUMENTATION, CARRIERS ARE HEREBY NOTIFIED THAT ANY ASSESSMENTS AGAINST THE SHIPPER/CARGO INTERESTS DUE IN WHOLE OR IN PART TO DELAY BY CARRIER IN VERIFYING FINAL LOAD COUNT AND PROVIDING SAME TO PANALPINA, INC., OR FOR LOADING ON A VESSEL AHEAD OF THE BOOKED SCHEDULE WITHOUT PRIOR APPROVAL AND NOTIFICATION TO PANAPINA WILL BE SOLEY FOR CARRIER’S ACCOUNT.

11. THE OCEAN CARRIER SHALL RELEASE CLEAN ORIGINAL OCEAN BILLS OF LADING PROMPTLY UPON COMPLETION OF LOADING. CLAUSED BILLS OF LADING ARE NOT ACCEPTABLE. BILLS OF LADING MUST NOT CONTAIN ANY CLAUSE SUCH AS “SAID TO CONTAIN”, “SHIPPERS’ LOAD AND COUNT” OR WORDS OF SIMILAR EFFECT.

12. NON U.S. FLAG VESSELS MUST BE REGISTERED IN LLOYDS OR EQUIVALENT AND MUST NOT BE MORE THAN 20 YEARS OLD.

13. OFFERS FROM NVOCC’S WILL BE CONSIDERED AS NON-RESPONSIVE.

14. OFFERS MUST BE FOR NAMED VESSEL(S) AND INCLUDE REASONABLE AND ACCEPTABLE LOADING SCHEDULES AND TRANSIT TIMES IN ORDER TO BE CONSIDERED RESPONSIVE. OFFERS FOR CARRIAGE VIA VESSELS NOT IN A REGULARLY SCHEDULED LINER SERVICE MUST PROVIDE VESSEL’S ITINERARY AND CURRENT POSITION.

15. ALL OFFERS AND CARGO BOOKINGS MUST BE BASIS FULL LINER TERMS WITH NO DEMURRAGE/NO DESPATCH/NO DETENTION. RATES OFFERED TO BE ALL-INCLUSIVE AND STATED PER GROSS METRIC TON. ALL-INCLUSIVE RATES WHICH INCLUDE COSTS FOR SERVICES OTHER THAN PORT TO PORT OCEAN TRANSPORTATION MUST INCLUDE A BREAKDOWN OF THE OCEAN CHARGE COMPONENT AND EACH OF THE FOLLOWING OTHER CHARGES, AS APPLICABLE: DOMESTIC INLAND TRANSPORTATION, FOREIGN INLAND TRANSPORTATION, FUMIGATION.

16. NO MINIMUM BILL OF LADING QUANTITIES OR CHARGES OR MINIMUM CONTAINER QUANTITIES OR CHARGES TO APPLY.

17. CENTRAL AMERICAN/CARIBBEAN BARGE CLAUSE: IF A BARGE IS OFFERED FOR SERVICE, IT MUST BE OF SUCH A TYPE TO ADEQUATELY PROTECT THE CARGO, EITHER BY DESIGN, SUCH AS A HOUSE OR MULTI-DECK BARGE, OR BY USE OF PERMANENT BIN WALLS, PROVIDED THE COMMODITY IS CONTAINERIZED. THE USE OF OTHER DECK BARGES IS PERMITTED AS A PILOT PROJECT PROVIDED THE DECK BARGE IS CONTAINER-FITTED WITH RIGID LASHING GEAR AND AUTOMATIC TWIST LOCKS.

18. LOADING DELAY ASSESSMENTS TO APPLY AT USD 1.00 PER METRIC TON PER DAY OR PRO-RATA.

19. FREIGHT PAYMENT TO BE MADE THROUGH U.S. BANK’S POWERTRACK SYSTEM. CARRIER SHALL BE RESPONSIBLE FOR ESTABLISHING AN ACCOUNT DIRECTLY WITH U.S. BANK.

20. EVALUATION AND CONTRACT AWARD: OFFERS WHICH DO NOT COMPLY WITH THE REQURIEMENTS OF THIS IFB WILL NOT BE CONSIDERED. OFFERS MUST INCLUDE FULL PARTICULARS DEMONSTRATING THE WILLINGNESS AND ABILITY TO MEET THESE REQUIREMENTS. THE SHIPPER RESERVES THE RIGHT TO AWARD WITHOUT DISCUSSIONS. AWARD(S) WILL BE TO THE LOWEST RESPONSIVE OFFEROR MEETING THE REQUIREMENTS OF THIS IFB.

21. EXCEPT TO THE EXTENT PROVIDED ABOVE, THIS TENDER IS SUBJECT TO THE TERMS AND CONDITIONS OF PART I AND PART II OF THE U.S. FOOD AID BOOKING NOTE AS ADOPTED NOVEMBER 1, 2004, WHICH IS FULLY INCORPORATED HEREIN.

22. FREIGHT OFFERS TO BE SUBMITTED ELECTRONICALLY VIA FBES NO LATER THAN 1000 HRS CT (1100 HRS ET) ON THURSDAY, OCTOBER 14, 2010.

23. CHARTERERS RESERVE THE RIGHT TO ACCEPT OR REJECT ANY AND/OR ALL OFFERS.

24. TOTAL COMMISSIONS: 2.5%. IF OFFERED DIRECT, 2.5% TO PANALPINA, INC. IF OFFERED THROUGH A BROKER, 2/3 OF 2.5% TO PANALPINA, INC. AND 1/3 OF 2.5% TO OWNER’S BROKER.

25. FOR FURTHER INFORMATION CALL PANALPINA, INC. AT (703) 674-2317.