Privacy

This information is designed to help you understand the DOT’s personal information handling practices. Here you will find the details of:

• How information is collected by the DOT
• How you can access information DOT has about you
• What your rights are under the Privacy Act of 1974

Collection of records notices and description of how these records may be used by the Department of Transportation.

The Federal Aviation Administration (FAA), within the Department of Transportation (DOT), has been given the responsibility to carry out safety programs and is responsible for providing the safest, most efficient aerospace system in the world. The FAA is responsible for:

•     Regulating civil aviation to promote safety;
•     Encouraging and developing civil aeronautics, including new aviation technology;
•     Developing and operating a system of air traffic control and navigation for both civil and military aircraft;
•     Developing and carrying out programs to control aircraft noise and other environmental effects of civil aviation; and
•     Regulating U.S. commercial space transportation.

One of the programs that helps FAA fulfill its safety mission is the Investigative Tracking  System (ITS), which records, tracks, and reports on investigations pertaining to security background checks and clearances on employees, contractors and other individuals with access to FAA facilities, systems or information, as well as internal administrative investigations relative to inappropriate conduct and associated disciplinary actions and tort claims against FAA.  The ITS also supports the FAA’s mandate to investigate the actual or probable violation by pilots, aircraft owners, or aircraft mechanics of civil and criminal laws regulating controlled substances.  Within FAA, the Office of the Assistant Administrator for Security and Hazardous Materials has the lead responsibility for managing ITS and all related investigatory activities.

Activity/Purpose of Program:  To store, manage, and maintain information related to the issuance and maintenance of personal identity verification (PIV) cards for FAA employees, contractors who are employed by FAA for six (6) months or longer, and affiliates (such car poolers, day care workers etc) authorized to received ID cards per DOT policy.  Temporary employees (less than 6 months), short-term guests, and occasional visitors to FAA facilities will not receive PIV cards.

he Federal Aviation Administration (FAA), within the Department of Transportation (DOT), has been given the responsibility to carry out safety programs. FAA is responsible for:

•     Regulating civil aviation to promote safety;
•     encouraging and developing civil aeronautics, including new aviation technology;
•     developing and operating a system of air traffic control and navigation for both civil and military aircraft;
•     researching and developing the National Airspace System and civil aeronautics;
•     developing and carrying out programs to control aircraft noise and other environmental effects of civil aviation; and
•     regulating U.S. commercial space transportation.

One of the programs that helps FAA fulfill this mission is the FAA Medical Certification System, known as FAA MedXPress, which has the following functions:

•     Provides an online version of the FAA’s Medical History Form 8500-8 (Application for Airman Medical Certificate or Airman Medical and Student Pilot Certificate) for applicants to submit their information electronically; 
•     validates for completeness all medical history information being sent to the FAA;
•     allows creation of secure access accounts for users of the system;
•     provides an email notification system for distributing secure password information and confirmation numbers.

The FAA, within the Department of Transportation (DOT), has been given the responsibility to carry out safety programs to regulate the aviation industry. The Drug Abatement Division is responsible for ensuring the safety of our flying public by regulating the aviation industry's compliance with the drug and alcohol regulations set forth in 14 CFR part 121, Appendices I and J, and 49 CFR part 40. One of the programs that helps the Drug Abatement Division fulfill this mission is the CETS application, which documents all of the enforcement activity by the Drug Abatement program inspectors/investigators.

The Federal Aviation Administration (FAA) within the Department of Transportation (DOT) has been given the responsibility for civil aviation safety. FAA is responsible for:

•     Regulating civil aviation to promote safety;
•     Encouraging and developing civil aeronautics, including new aviation technology;
•     Developing and operating a system of air traffic control and navigation for both civil and military aircraft;
•     Researching and developing the National Airspace System and civil aeronautics;
•     Developing and carrying out programs to control aircraft noise and other environmental effects of civil aviation; and
•     Regulating U.S. commercial space transportation

One of the systems that helps FAA fulfill this mission is the Airmen/Aircraft Registry Modernization System (RMS). This system allows FAA to maintain airmen and aircraft records, including but not limited to:

•     Airmen:
  •     Records documenting the certificate type, class, rating(s) and limitation(s) issued to an airman.
•     Aircraft:
  •         To whom the aircraft is registered
  •         Aircraft ownership
  •         Legal instruments pertinent to aircraft

The Federal Aviation Administration (FAA), within the Department of Transportation (DOT), has been given the responsibility to carry out safety programs. FAA is responsible for providing the safest, most efficient aerospace system in the world. One of the programs that helps FAA fulfill this mission is the Business/Historical Analysis Repository (B/HAR), which supports the agency’s ability to achieve financial accountability and reach human resource goals.

The E-Government Act was passed by Congress in 2002 and supplements many of the privacy rights guaranteed by the Privacy Act of 1974. This document will make you aware of the rights guaranteed to you by the E-Government Act when you visit a Federal Web page. If you have any questions about the E-Government Act that are not addressed here, please consult the Office of Management and Budget’s memorandum that addresses the E-Government Act or contact DOT’s Privacy Officer.