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Frequently Asked Questions
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What are the grantee’s reporting requirements?
Public Health Service (PHS) grant programs in general have requirements for both financial and programmatic performance reporting. Please refer to the Reporting Requirements section at...
Date Updated: 04/07/2009
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How do I request a no-cost extension for my grant?
If your grant is under expanded authorities, the grantee institution has the authority to automatically extend the final budget period and project period one time for a period of up to 12 months. The...
Date Updated: 04/07/2009
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How do I request carry over of unexpended funds from one budget period to the next?
If your grant is under expanded authorities, the grantee institution has the authority to automatically carry over unrestricted unobligated funds from one budget period to the next. This carry over...
Date Updated: 04/07/2009
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How do I request prior approval?
Prior approval must be requested in writing. The request must be endorsed by an authorized institutional official and should be submitted to the attention of the grants management specialist named on...
Date Updated: 04/07/2009
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Does a grantee need to seek prior approval from the awarding agency in order to change the Principal Investigator of a grant?
This is one of a number of actions that require awarding agency prior approval. The grantee must submit a written request to change the Principal Investigator (PI) of a grant. The request should...
Date Updated: 04/07/2009
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What is the difference between a consortium agreement, contractual costs, and consultant costs in a grant budget?
All of these refer to arrangements made by the applicant/grantee with parties outside of its own organization. A consortium agreement is appropriate when the collaborating party will be performing...
Date Updated: 04/07/2009
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What do I do if my institution has never negotiated an indirect cost rate?
In order to receive indirect costs under a federal grant award a recipient organization must have a Federally-negotiated indirect cost rate agreement. Such an agreement is generally not negotiated...
Date Updated: 03/02/2009
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With whom do I negotiate an indirect cost rate?
If the Department of Health & Human Services (HHS) is the cognizant Federal agency for your institution, you will negotiate your indirect cost rate with the HHS Division of Cost Allocation (DCA)...
Date Updated: 04/02/2009
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Can consortium institutions receive indirect costs?
Yes, consortium institutions can receive indirect costs in accordance with their institution’s Federally-negotiated indirect cost rate agreement. If the consortium organization has never negotiated a...
Date Updated: 04/25/2007
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What is the maximum indirect cost rate I may request in an application?
There is no limit on indirect costs, per se. Rather, indirect costs are limited to those prescribed in the applicant's Federally-negotiated indirect cost rate agreement. An applicant has the option...
Date Updated: 04/07/2009