Chg # |
Date |
Topic |
Description/Comments |
1 |
2008 |
Post Event Reporting |
Conference Planner contractors were notified of the requirement to provide a detailed cost report for conferences exceeding $20,000 within 45 days after the end of an event. |
1 |
2008 |
Post Event Reporting |
Cooperative Agreement recipients were notified of the requirement to provide a detailed cost report for conferences exceeding $20,000 within 45 days after the end of an event. |
2 |
2009 |
Food/Beverage Limits |
The 2009 OJP Financial Guide included a discussion of the limitations on costs for food and beverages provided during conferences. |
3 |
2011 |
Food/Beverage Limits |
The 2011 OJP Financial Guide clarified the rules regarding provision of food and beverages during a conference. The Food and Beverage Section of the 2011 OJP Financial Guide was superseded by the Food and Beverages Policy and Laurie Robinson's October 21, 2011 memorandum. |
4 |
September 2011 |
Food/Beverage |
The Food and Beverages Policy was issued and incorporated into the 2011 OJP Financial Guide providing detailed instructions on the provision of food and beverages during a conference. In general, food and beverage is not allowed; however, if prior approval is received for provision of food and beverage, the guidelines in the Food and Beverages Policy apply. |
5 |
October 21, 2011 |
Food/Beverage and Conference Approval |
A memorandum from Laurie Robinson was issued discussing the new prior approval requirement for all conferences and stating that food and beverages will, in general, not be allowed. |
6 |
October 5, 2012 |
Conference Cost Categories; Event Planning Guidance |
Meeting rooms and audio-visual, logistical and programmatic conference planner threshold limits were clarified. |
7 |
October 5, 2012 |
Post Event Reporting |
The conference webpage was updated to be consistent with the current special condition which requires reporting 45-days after an event. |
8 |
October 5, 2012 |
Prior Approval |
Revised the time frame for submitting an event for approval to OJP to be dependent on the conference cost and whether any cost thresholds are exceeded. Established a new timeframe for conferences costing over $100,000 or exceeding any one cost threshold. If any cost thresholds are exceeded, additional justification is required. |
9 |
October 5, 2012 |
Definitions |
Added two definitions to clarify the terms "Total costs" (direct and indirect) and "Per attendee" (federal and non-federal). |