Author Archives: NIH Staff

New Podcasts on NIH Public Access Policy

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The NIH Office of Extramural Research (OER) published three new podcasts to help grantees understand the NIH Public Access Policy and to introduce investigators and institutions to new tools NIH has made available for ensuring compiance with the policy. In the first podcast, Understanding the NIH Public Access Policy, OER’s Dr. Neil Thakur, program manager for the public access policy, gives an overview of the policy and describes NIH’s efforts to enhance policy compliance. In the second podcast in the series, Using MyNCBI to Manage NIH Public Access Policy Compliance, Dr. Bart Trawick of the National Library of Medicine discusses how MyNCBI can be used by authors to collect citations from PubMed and determine which publications fall under NIH’s public access policy. In the final podcast, Using the Public Access Compliance Monitor Tool, Peter Cooper of the National Library of Medicine describes a tool for research administrators that allows them to monitor and report on NIH Public Access Policy compliance across their research institution. You can find all of these podcasts and their transcripts on the All About Grants podcast webpage.

How Does NIH Determine Which Senior/Key Personnel are Named on the Award?

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All PD/PI(s) are named in the Notice of Award (NoA). NIH program officials use discretion in identifying in the NoA senior/key personnel other than the PD/PI(s). Generally, these are individuals whom the IC considers critical to the project, i.e., their absence from the project would be expected to impact the approved scope of the project. Change in status of senior/key personnel named in the NoA requires prior written approval from the NIH.

Should a Consultant Be Designated as Senior/Key Personnel in My Grant Application?

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Generally, a consultant is not considered senior/key personnel. However, if the consultant contributes to the scientific development or execution of a project substantively and measurably, he/she should be designated as senior/key personnel and would be included in the Senior/Key Person Profile Component.  To learn more about including personnel on grant applications and progress reports, see our many FAQs on Senior/Key personnel.

January 15, 2013: Webinar Explains Changes and Implications of the NIH Public Access Policy Updates

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Since 2008, compliance to the NIH public access policy is a statutory requirement and a term and condition of all grant awards and cooperative agreements. Recently, NIH announced upcoming changes to public access policy reporting requirements and related NIH efforts to enhance compliance.

To help grantee institutions improve their understanding of the public access policy, NIH will host an online training webinar on Tuesday, January 15, 2013, at 12:30 p.m. Eastern Standard Time. This webinar is designed for compliance officials at grantee institutions, though authors and investigators are welcome to attend. Presenters will talk about the policy changes and discuss resources and web tools that NIH has made available to help track compliance, such as MyNCBI and the Public Access Compliance Monitor. For more information and to register for the training, visit the webinar website. A recording of the webinar will be posted on this page for later viewing, as well.

Training on Electronic Submission of Multi-Project Applications Now Online

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NIH has posted its first pilot funding opportunity announcements (FOAs) that require applicants to submit using ASSIST (Application Submission System and Interface for Submission Tracking). You can find the pilot opportunities posted on this timeline, and read the Rock Talk blog post about our transition to electronic submission of multi-project grant applications to learn more.

In addition to the resources presented on the grants.nih.gov website for electronic submission of multi-project applications, NIH’s Office of Extramural Research (OER) hosted a webinar for those interested learning how to develop, submit, and track a multi-project application on-line using the new ASSIST tool. A recording of this webinar is now available for viewing online. Note that we expect to use feedback from the pilot to improve the system, and will be hosting another webinar early this summer to prepare applicants for the September 25, 2013 deadlines for electronic submission of P01, P20, R24, U24, P50 and U19 applications.

How Can Applicants Track Submission of Reference Letters?

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The applicant is responsible for tracking his or her reference letters or reference forms in the eRA Commons and contacting referees to ensure that the letters or forms are submitted and matched to the application by the application due date.

The applicant can track the status of reference letters or reference forms submitted by his or her referees by logging into his or her Commons account, clicking the Personal Profile tab and clicking on the Reference Letters tab on the second header row. While the applicant is able to track the status of the letters or forms, he or she will not be able to see the letters or forms themselves due to the confidentiality of their contents.

The applicant also can track the status of reference letters submitted to a specific application by clicking on the application ID number (once a number has been assigned) in Commons. Reference letter information is visible to the PD/PI, PD/PI’s assistant(s) (ASSTs) and signing officials.

Read more FAQs on reference letters.