KEY REQUIREMENTS



• Applicants must be U.S. Citizens.
• Suitable for Federal employment, as determined by background investigation.
• Overnight travel of 3 nights per month may be required.
• Selectee may be subject to serving a one-year probationary period.
• More requirements are listed under Qualifications and Other Information.

As an Administrative Officer  duty stationed in either Corvalis, Oregon or Tucson, Arizona some of your specific duties will include: 

The incumbent provides administrative support services for multiple Climate Science Centers (CSCs) and reports to a supervisor located at the National Climate Change and Wildlife Science (NCCWSC) Center. Some of the incumbents duties are as follows;

-Provides Management Advisory Services on a range of straightforward administrative and operational management support issues.

-Provides cost data and other information for use in program planning and evaluation activities.

-Formulates and administers separate accounts of the annual program budget.

-Evaluates budgetary and fiscal data for consistency with previous estimates and current levels of program operations.

-Directs the monitoring and tracking of obligations and expenditures throughout the budget execution phase.

-Compiles, consolidates, and analyzes administrative support requirements into a unified financial plan in consideration of needs and cost trends of payroll, travel, supplies, training, and related human resources and materials used to support technical programs.

-Plans and conducts limited analyses of organizational elements and works to identify problems and approve resource utilization, administrative support, and management effectiveness.

-Interprets findings, develops recommendations to improve organization efficiency and solve problems. 

-Provides administrative support and office services for the organizations activities involving supply and property management, mail and file services, travel, records and reports, equipment maintenance, vehicle management, and related services.

- Interprets and applies contract and procurement regulations. Prepares requisitions and purchase orders, and ensures adherence to policies and regulations.

For information on basic qualifications, which includes information on whether you may substitute education for specialized experience, please click on the following: http://www.usgs.gov/ohr/oars/quals/0341.html. 

GS-9 

Applicants must meet one of the following to qualify for the GS-9 level: 

One year of specialized experience in or directly related to this position that equipped the applicant with the knowledge, skills, and abilities to perform successfully the duties of this position. To be creditable, the required specialized experience must have been equivalent to at least the GS-07 level in the Federal service.

Examples of GS-7 level work include assisting with: 1) Preparation/execution of budgets; 2) preparing program/project documents, i.e., project descriptions and summaries; 3) coordinating procurement, property, vehicles, and space management functions; and 4) advising and assisting supervisors on actions concerning personnel matters.

OR

Applicants may substitute successful completion of 2 years of progressively higher level graduate education or mater's or equivalent graduate degree (such as an LL.B or J.D). (36 semester hours, 54 quarter hours, or the equivalent).

OR

A combination of appropriate specialized experience (as described above) and graduate education (as described above) that is beyond the first year of progressive graduate study to meet the qualification requirements. 

GS-11 

Applicants must meet one of the following to qualify for the GS-11 level: 

One year of specialized experience in or directly related to this position that equipped the applicant with the knowledge, skills, and abilities to perform successfully the duties of this position. To be creditable, the required specialized experience must have been equivalent to at least the GS-09 level in the Federal service. 

Examples of GS-9 level work: 1) Participating in the formulation of annual operating budgets; 2) identifying reconciliation of a wide range of monthly expenditures against allocated funding; 3) utilizing spreadsheets and administrative system reports on obligations and expenditures; and 4) interpreting personnel policies for recruitment actions and appointment authorities.

OR

Applicants may substitute successful completion of 3 years of progressively higher level graduate education or Ph.D. or equivalent graduate degree (such as an LL.M, if related). (54 semester hours, 81 quarter hours, or the equivalent).

OR

A combination of appropriate specialized experience (as described above) and graduate education (as described above) that is beyond the second year of progressive graduate study to meet the qualification requirements. 

You must meet all qualification and eligibility requirements for the position by the closing date of the announcement.

If this position requires specific educational course work to qualify, or you are qualifying based in whole or part on education, you are required to provide all unofficial transcripts (undergraduate, graduate, etc.) or list of course work, which includes semester hours earned and grade received, by the closing date of this announcement or you will be disqualified from further consideration. This proof may be faxed, document uploaded, or hand delivered to the servicing Human Resources Office (see "Required Documents" and/or "Contact Information"). Please ensure that all documentation is legible. If you are currently employed by the Federal government in the same occupational series as the advertised position, you are not required to submit transcripts at this time.

Education completed in colleges or universities outside the United States may be used to meet the above requirements. You must provide acceptable documentation that the foreign education is comparable to that received in an accredited educational institution in the United States. For more information on how foreign education is evaluated, visit: http://www.usgs.gov/ohr/oars/quals/foreign.html.

Are There Any Special Requirements For This Position?

A background investigation will be required for this position. Continued employment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. Failure to successfully meet these requirements will be grounds for termination.

Throughout the recruitment and hiring process we will be communicating with you via email; therefore, it is imperative that the email address you provide when applying for this vacancy remains active. Should your email address change, please notify the point of contact identified in the vacancy announcement as soon as possible so that we can update our system.

If you are a Federal employee applying for a promotion (under merit promotion procedures) you must meet time-in-grade requirements by the closing date of the announcement.

HOW YOU WILL BE EVALUATED:

Vacancy Related Questions: As part of the online application process, you will need to respond to a series of questions designed to assess your possession of the following knowledge skills, abilities and/or competencies: 

-Administrative Support

-Technology Application

-Plan and Organize Work

-Budget and Financial Management

-Compile/present financial data

-Procurement

-Teamwork

-Written Communication 

Basis of rating: You will be rated on the extent and quality of your experience, education, and training relevant to the duties of the position. If you are eligible, you will receive a numerical rating based on your on-line responses to the application questions. These responses must be substantiated by your resume. If you do not respond to the application questions you may be rated ineligible.  

NOTE: If it is determined that you have rated yourself higher than is supported in your description of experience and/or education as described in your resume/application, or that your resume or application is incomplete, you may be rated ineligible, not qualified, or your score may be lowered.

Working for the U.S. Geological Survey offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System. The following Web address is provided for your reference to explore the major benefits offered to most Federal employees. To find out more click here.

OTHER INFORMATION:

Identification of promotion potential in this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion will depend upon administrative approval and the continuing need for and performance of higher-level duties.

Under Executive Order 11935, only United States citizens and nationals (residents of American Samoa and Swains Island) may compete for civil service jobs. Agencies are permitted to hire non-citizens only in very limited circumstances where there are no qualified citizens available for the position. USGS employees are subject to Title 43, USC Section 31(a) and may not: (a) have any personal, private, direct or indirect interest in lands or mineral wealth of lands under survey; (b) have any substantial personal, private, direct or indirect interests in any private mining or mineral enterprise doing business with the United States; or (c) execute surveys or examinations for private parties or corporations.

The application contains information subject to the Privacy Act (P.L. 93-579, 5 USC 552a). The information is used to determine qualifications for employment, and is authorized under Title 5, USC, Section 3302 and 3361.

THE FEDERAL GOVERNMENT IS AN EQUAL OPPORTUNITY EMPLOYER.

Applications (resume and application questions) for this vacancy must be received on-line via USAJOBS BEFORE midnight Eastern Time (Washington, D.C. time) on the closing date of this announcement. If you fail to submit a complete online resume, you will not be considered for this position. Requests for extensions will not be granted. Most libraries, employment offices, and all USGS personnel offices can provide access to the Internet. If applying online poses a hardship for you, you must speak to someone in the Servicing Human Resources Office listed on this announcement PRIOR TO THE CLOSING DATE for assistance.

Instructions for Applying Online for this Vacancy Announcement: 1)Click the blue "Apply Online" button. 2)If you are not a registered USAJOBS user, please create a new account and follow the instructions to complete your application process. If you are a registered user, login to access your existing USAJOBS profile. 3)As a registered user, select a stored resume and select one or more of your stored documents to attach to your application. 4)Check the "Certification" box and click the "Apply for this position now!" button located at the bottom of the screen. 5)Address the eligibility questions as well as the questionnaire containing questions and/or task statements that address the knowledge, skills, abilities and/or competencies for this vacancy. 6)Submit required documents using one of the available methods listed below. 7) If you experience technical difficulties during the online application process, please contact the USAJOBS helpdesk.

REQUIRED DOCUMENTS:

If you are claiming CTAP/ICTAP eligibility, the Servicing Human Resources Office must receive proof by the closing date of this announcement that you meet the requirements of 5 CFR 330 Subpart F for CTAP and 5 CFR 330 Subpart G for ICTAP or you will not receive priority consideration. This includes a copy of the agency notice, your most recent Performance Rating, and your most recent SF-50 noting current position, grade level, and duty location. Required documents may be faxed, uploaded, or hand delivered to the servicing Human Resources Office (see "Contact Information"). If you are a CTAP or ICTAP eligible, you will be considered well qualified if you earn a minimum score of 85 (prior to the assignment of veteran's preference points). For more information on CTAP/ICTAP please click here.

If you are applying for this position based on eligibility under a special appointing authority, the Servicing Human Resources Office must receive proof of eligibility by the closing date of this announcement.

Required documents may be: 1)faxed to the Agency Contact (see "Contact Information") 2)uploaded directly from your desktop 3)uploaded directly from your USAJOBS stored attachments 4)hand delivered to the servicing Human Resources Office (see "Contact Information")

Auto-Requested Fax: allows you to submit required documentation that will be electronically displayed along with your resume.

For additional information on special appointing authorities, visit: http://www.usgs.gov/ohr/oars/non_competitive.html

AGENCY CONTACT INFO:

WHAT TO EXPECT NEXT:

If you are rated as one of the most highly qualified candidates, you will be referred to the hiring manager for further consideration and possible interview. We expect to make a selection within 30-45 days of the closing date of this announcement. You will be notified via email of the outcome. You can also go to "My Account" within USAJOBS to review your Application Status.