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OFCCP v. Coldwell, Banker & Co., 78-OFC-12 (Sec'y Aug. 14, 1987)

DATE:  August 14, 1987
CASE NO. 78-OFCCP-12

U.S. DEPARTMENT OF LABOR, OFFICE OF FEDERAL CONTRACT COMPLIANCE
PROGRAMS,
     PLAINTIFF,

v.

COLDWELL, BANKER AND COMPANY,
     DEFENDANT.

BEFORE: THE SECRETARY OF LABOR

                  DECISION AND FINAL ADMINISTRATIVE ORDER

                                BACKGROUND

     This matter arises under Executive Order No. 11,246, as
amended (the Order), and the regulations issued by the Secretary
of Labor under the Order, 41 C.F.R. Chapter 60 (1986) (the
Regulations).  Plaintiff, the Office of Federal Contract
Compliance Programs, United States Department of Labor (OFCCP),
and the General Services Administration (GSA),[1]  filed a
complaint on August 29, 1973, alleging that Defendant, Coldwell,
Banker and Company, failed to develop, maintain, and submit an
acceptable affirmative action program at each of its
establishments in accordance with the requirements of the Order
and the Regulations. 41 C.F.R. § 60-1.40 and 41 C.F.R. Part
60-2.
     After a formal hearing, a recommended decision was issued by
the Administrative Law Judge (ALJ) on June 3, 1979 (R.D.). The
ALJ found that Defendant is a government subcontractor because it
has performed, undertaken or assumed a portion of the
contractors, that is the lessor's, obligation under the lease,
and that Defendant has violated the Executive Order and
regulations by failing to submit an acceptable affirmative action
program upon request.  The ALJ also held that the regulations
must be interpreted in a reasonable manner so that they only
require Defendant to submit one national or several regional
affirmative action programs covering each of its establishments
rather than a separate affirmative action program for each
establishment.  In addition, the ALJ held that a Title VII
consent decree entered into by Defendant did not constitute an
acceptable affirmative action program under the executive Order.
     The ALJ also held that the Executive Order and regulations 

[PAGE 2] do not constitute an unconstitutional impairment of contract, and that the obligations imposed by the Executive Order and regulations do not impose an unreasonable burden on Defendant in violation of the Due Process clause of the Fifth Amendment. The ALJ rejected Defendant's other constitutional arguments as being without merit and he recommended that Defendant be debarred from future government contracts and subcontracts immediately. Preliminarily, Coldwell, Banker excepts to the ALJ's finding that Coldwell, Banker Property Management Company is a division of Coldwell Banker and Company. That finding is fully supported by the testimony and documents in the record, and defendant has not cited any part of the record inconsistent with the ALJ's finding. That exception, therefore, is denied. Coldwell, Banker excepts to the ALJ's finding that it is covered by the requirements of the Order and the Regulations that certain government subcontractors develop and maintain written affirmative action programs and submit them upon request for review by OFCCP. Coldwell, Banker, and some of its subsidiaries and divisions, have entered into agreements with owners of commercial property for the general management of that property.[2] Where such property is leased to Federal government agencies as tenants, the owners of the property are government "prime contractors" subject to the requirements of the Order and Regulations.[3] Coldwell, Banker argues that it is not a "government subcontractor"[4] by virtue of the property management agreements with owner/contractors who lease real property to the Federal government because it acts only as the agent of the owner in providing the services of others to ensure that the owner's building is maintained in a manner consistent with the requirements of the government lease/contract, and has neither furnished supplies or services necessary to the performance of a government contract nor "performed, undertaken, or assumed" any of the owner's obligations. Coldwell, Banker also excepts to the finding of the ALJ that it meets the criteria for coverage under the written affirmative action program requirement, that is, having 50 or more employees and a contract of $50,000 or more. 41 C.F.R. § 60-1.40; § 60-2.1. If Coldwell, Banker is found to be a government subcontractor covered by the written affirmative action program requirement, defendant concedes its efforts do not meet all of the specific requirements of the Regulations, but asserts as affirmative defenses that it is in "substantial" compliance, and, in the alternative, that it is an entity to which the regulations should not be applied. The defendant would in any event have me postpone application of the Order and the Regulations, and thus any finding of actual violation, until the expiration date of a
[PAGE 3] Title VII consent order, which it entered into in 1976. If all these arguments are rejected, as the ALJ recommended, Defendant urges me to interpret the regulations so as not to require it to develop a separate affirmative action program for each and every one of its 136 locations regardless of size. The ALJ recommended that Coldwell, Banker be permitted to develop AAPs covering a number of locations on a regional basis, or a nationwide AAP. OFCCP excepts to this recommendation. OFCCP also excepts to the ALJ's recommendation that I only order Defendant debarred from future contracts or subcontracts. OFCCP asks that all of Defendant's existing Government contracts and subcontracts be cancelled when the Secretary's order is issued. DISCUSSION Coverage of Coldwell, Banker As a Subcontractor. Coldwell, Banker is the managing agent for, among other locations, "Park Place" in Seattle, Washington, of which the Environmental Protection Agency (EPA) is a tenant.[5] Pursuant to the lease with EPA, the owners (prime government contractors) of Park Place agreed to provide the agency with heat, electricity, water, janitorial services and supplies, and related services and supplies. Coldwell, Banker contends that in acting solely as an agent of the owner, it did not assume any of the owner's duties toward the tenant, but merely acted in the name of the owner to engage subcontractors for the performance of those obligations.[6] If all defendant did was hire employees for the owner and contract for services on behalf of the owner, it would be covered by the definition of "subcontractor." 41 C.F.R. § 60-1.3. The management agreement between the owner and Coldwell, Banker is a contract under which a portion of the contractor's (owner's) obligation to the Federal government tenant is performed (subparagraph (2) of the definition) and that performance is a service necessary to the performance of the prime contract (subparagraph (1) of the definition). In order to perform repairs, render services and arrange for the provision of services by others, employees must be hired, and service and utility contracts must be entered into. If the owner managed the building itself, it would have to have a general manager and other office and clerical personnel to carry out its contract obligations. Instead, it has contracted with Coldwell, Banker to carry out those functions, or in other words it has subcontracted with them under its government prime contract. Moreover, Coldwell, Banker directly supervises the manner in which services are provided. The lease for the EPA's space in Park Place specifically provides that the owner is to provide "labor, material and supervision" (emphasis added) with respect to a
[PAGE 4] number of the services to be provided. Clearly, Coldwell, Banker has assumed a central obligation of the government contractor, and meets the definition of a government subcontractor. Defendant's exceptions to the ALJ's conclusions on the grounds they are not supported by the evidence, are denied. Coldwell, Banker stipulated that it had over 50 employees and had received over $50,000 for services under the Park Place management agreement related to the Federal lease on that property. Coldwell, Banker excepted to the ALJ's conclusion that it met the conditions for coverage under the written affirmative action program requirement as not being supported by the record but did not cite any portions of the record which would contradict these conclusions drawn from the stimulation. I therefore find that Defendant is a government subcontractor subject to the Order and the Regulations, and is required to develop written affirmative action programs under 41 C.F.R. § 60-1.40 and 41 C.F.R. Part 60-2. Defendant's exceptions to the ALJ's finding of fact and conclusions of law to this effect, on the grounds they are not supported by the evidence, are denied. Compliance With Revised Order No. 4 (41 C.F.R. Part 60-2) Coldwell, Banker does not contend that it has developed affirmative action programs in the detail set forth in Revised Order No. 4. Defendant asserts as an affirmative defense in the nature of a justification, however, that it is complying in good faith with a consent decree, monitored by a Federal court, which requires an affirmative action effort Defendant alleges is in "substantial" compliance with the Regulations. Assuming compliance with a consent decree entered under other laws could meet the requirements of the Order and regulations, the decree would have to cover all aspects of affirmative action dealt with in Revised Order No. 4 and require at least as much of Defendant in terms of self-analysis, goals, and good faith effort. The decree Defendant would have me rely upon here, Conley v. Coldwell, Banker, Inc., Civ. No. 74- 3759 MML (C.D. Cal. 1976), is limited in scope, however, and defendant has not established that supplemental efforts for its employees not covered by the decree are as effective as are the actions required by the regulations in fulfilling the goals of the Order. For example, the decree does not require affirmative action with respect to certain management employees. Defendant argues that the consent decree binds all officers of the company to comply with it. However, it is clear that this provision of the decree does not require Coldwell, Banker to consider the makeup of its management ranks for affirmative action goals and timetables purposes; it requires only that management comply with
[PAGE 5] the court order. The consent decree does not apply to any employees of companies acquired by Defendant after 1975, as opposed to employees hired for internal expansion. The decree has no goals for minorities in the sales group and no goals at all for women except in sales training programs. The decree does not provide for goals for minorities other than Blacks and Spanish-surnamed Americans. Native Americans and Asian and Pacific Islanders are major groups in Defendant's areas of operation but they are not covered by the decree. With respect to women, Defendant asserts there is no need for further efforts in the involved subsidiaries and positions because the overall percentage of women is very high.[7] This does not assure that women are represented appropriately in each type of available job (e.g., loan counselor and file clerk are lumped together). Under an AAP, Defendant would complete the required workforce and underutilization analyses which quickly would reveal if there were any deficiencies in female utilization overlooked as a result of the overall impression of adequate representation of women in Defendant's workforce as a whole. Similarly, the decree lumps all sales positions together, and provides for no goals and timetables at all for this group, except for sales training positions. The decree's hiring goals are another major deficiency of the decree. For support personnel, the decree establishes one set of goals for a group of facilities located within five California counties, and another set of goals for all other facilities. The decree further provides that, for either group, when the goals are exceeded for the group as whole, the goals automatically expire. Thus, in the case of the California group, for example, the entire goal could be met through hiring in one labor area for one set of Defendant's facilities, without regard to the extent to which Defendant's workforce in other areas reflects full utilization of available minorities. Obviously, this defect is even more dramatic for the other group, which covers the rest of the country. Coldwell, Banker suggests that the Department of Labor should voluntarily abstain from enforcing the Executive Order against it until the Title VII Consent Decree discussed above has terminates. It is clear that the consent decree here is inadequate as compliance with the Order and Regulations. Thus, even assuming abstention is an appropriate policy under the Executive Order in certain cases, it is inappropriate here. Meaning of the Term "Establishment" in 41 C.F.R. §§ 60- 1.40(a) and 60-2.1(a) Contractors required to develop written affirmative action
[PAGE 6] programs are required to develop a program for each of their establishments, 41 C.F.R. § 60-1.40(a), 41 C.F.R. § 60- 2.1(a), and to maintain a copy of the separate affirmative action program for each establishment at the appropriate local personnel office, 41 C.F.R. § 60.-1.40(c). The ALJ recommended that I find literal interpretation of the Regulations too burdensome in this case, and that I interpret the Regulations to allow defendant to submit a single national AAP, or several regional AAPs covering all its establishments, but not to require defendant to develop and submit an individual AAP for each and every establishment. R.D. at 11-12. This recommended interpretation is excepted to by each party, for different reasons. Defendant argues that the Regulations should be construed literally. This would result in a very substantial burden upon Defendant, as suggested by the ALJ -- so much so that Defendant argues that the Regulations should not be applied to it at all. Plaintiff argues that it is incorrect to interpret this very basic requirement in a manner which would allow any company to operate with only a single affirmative action program. Plaintiff also argues that there are opportunities under the Order and Regulations for Defendant to develop a flexible affirmative action format, such as a national or regional approach, under which small related facilities could be grouped as one "establishment." Since defendant did not avail itself of the opportunity to seek OFCCP approval of such an alternative, OFCCP argues that a separate AAP for each establishment should be required now. The Regulations require an affirmative action program "for each of [a contractor's] establishments," 41 C.F.R. § 60- 1.40(a), and provide that the contractor "shall maintain a copy of separate affirmative action compliance programs for each establishment...at each local office responsible for the personnel matters of such establishment." 41 C.F.R. § 60- 1.40(c). It seems clear that, under the Regulations, contractors must have a separate AAP for each establishment, but the term "establishment" is not defined. It would be helpful, therefore, to look to the definition and interpretation of "establishment" in other related areas of labor law for guidance. Under Title VII of the Civil Rights Act of 1964, 42 U.S.C. 20OOe-2000(e)(17) (1982), any employer with 100 or more employees must file an Equal Employment Opportunity-l (EEO-1) report annually for the business as a whole and for each establishment. 29 C.F.R. § 1602.7 (1986). "Establishment" is defined in the Instruction Booklet for the EEO-1 form (reprinted in 8 Fair Employment Practices Manual at page 441:275) as "an economic unit which produces goods or services, such as factory, office, store, or mine. In most instances, the establishment is at a single
[PAGE 7] physical location and is engaged in one, or predominantly one, type of economic activity.... Units at different physical locations, even though engaged in the same kind of business operation should be reported as separate establishments." Establishment is also an important term used in several sections of the Fair Labor Standards Act, 29 U.S.C. §§ 201-217, (e.g., §§ 3(r), 3(s), 6(d), 7(i), 13(a) and (b), and 14) which, although not defined in the statute, is defined in Wage and Hour Administration regulations as a "distinct physical place of business." 29 C.F.R. § 779.23 (1986). That definition is taken from a Supreme Court decision interpreting the minimum wage and overtime exemption in section 13(a)(2) for any "retail or service establishment." Phillips v. Walling, 324 U.S. 490 (1945). There, the Court said that "Congress used the word 'establishment' as it is normally used in business and in government as meaning a distinct physical place of business...", id. at 496, and noted that this was its common usage in census reports, business analyses, regulations and tax and regulatory statutes. However, some recent cases have held that "there may be situations in which a single establishment could include operations at more than one physical location." Brenman v. Goose Creek Consol. Ind. Sch. Dist., 519 F.2d 53, 58 (5th Cir. 1975). The standard suggested by the United States Court of Appeals for the Fifth Circuit in Goose Creek for deciding when physically separate facilities should be treated as one establishment is the existence of a central authority for employment and personnel decisions, including the power to set wages and assign personnel to different locations. See also Foster v. Arcata Associates, 772 F.2d 1453, 1464-65 (9th Cir. 1985) (two offices did not constitute one "establishment" where they are hundreds of miles apart, operationally distinct and independently managed); Marshall v. Dallas Independent School District, 605 F.2d 191, 194 (5th Cir. 1979) (following and applying Goose Creek); Alexander v. University of Michigan-Flint, 509 F.Supp. 627 (E.D. Mich. 1980). A principle that can be distilled from these analogous areas of law is that each physically separate facility is prima facie an "establishment" for purposes of 41 C.F.R. §§ 60-1.40 and 2.1, but that, in appropriate circumstances, several facilities may be grouped and treated as one establishment. Since there is not enough information in the record to determine whether any of Coldwell, Banker's locations should be grouped as an establishment or establishments, my order will afford Coldwell, Banker an opportunity to propose grouping of facilities and to submit an AAP for each group of facilities as "establishments." In addition to the guidelines for such grouping derived from the
[PAGE 8] FLSA cases discussed above, there are some additional guidelines specifically relevant to the process of developing affirmative action goals and timetables which should be considered in developing AAPs for grouped facilities. One factor which may be considered in favor of grouping facilities under one AAP is whether the facilities are in the same labor market or recruiting area, but facilities in different labor market areas should not be grouped together. Also, affirmative action efforts in each AAP must be relevant to remedying the underutilization and other problems identified for each specific facility covered by one plan, and care must be taken that minorities and women are not concentrated in some facilities and excluded from others. Small facilities might be combined for goals-setting purposes where a small number of employees would result in meaningless goals of a fraction of a person. Lack of Coverage Based on Absence of Choice By Defendant to Become a Subcontractor and Unconstitutionality of Coverage Coldwell, Banker argues that it is an entity to which the requirements of the regulations should not be applied, but it points to no provision of either the Order or the regulations which would exempt it from their requirements. Rather, Defendant argues that as a property manager, it has no opportunity to choose whether or not to deal with the Federal government, since the owner chooses the tenants. Defendant also asserts that to develop and maintain the required affirmative action programs would be a denial of due process by placing an unconstitutional burden on Defendant because the limited income it receives as a result of its dealings with the Government does little more than cover its expenses of compliance. Defendant also argues that the Executive Order violates Article I, Section 10, Clause 1, of the Constitution ("No State shall...pass any...Law impairing the Obligation of Contracts...") and that the application of the order to Coldwell, Banker denies it equal protection. Similar arguments that the contractor had no choice but to provide service to the government were made by public utilities and rejected in U.S. v. New Orleans Public Service, Inc., 553 F.2d 459, 469-70 (5th Cir. 1977), vacated and remanded on other grounds, 436 U.S. 307 (1973) (subsequent history omitted). By entering into its agency agreements to manage properties for building owners, Defendant has become a subcontractor of the government for the services it provides, and has agreed to become a subcontractor when and if space is leased to the government in other properties it manages. As the court of appeals said in New Orleans Public Service, "where regulations apply and require the inclusion of a contract clause in every contract, the clause is incorporated in the contract, even if it has not been expressly
[PAGE 9] included in a written contract or agreed to by the parties." 553 F.2d at 469 (citations omitted). I would note, as pointed out elsewhere, see OFCCP v. Priester Construction Company, 78-OFCCP-11, Secretary's decision issued February 22, 1983, slip op. at 36-38, that administrative agencies are not competent to decide the constitutionality or statutory validity of laws they administer, although they may determine whether the application of these laws in any particular case is constitutional. Therefore, I will consider only defendant's constitutional claims as challenges to the constitutionality of the application of the Executive Order in this case. The ALJ found that a reasonable estimate of the cost would be about $25-30 thousand to develop an affirmative action plan with an annual cost of compliance with the data gathering and reporting requirements of $60-70 thousand a year. At the same time, it appears that the income received as a result of Federal tenancies more than covers the costs required to develop the required affirmative action plans for all of Defendants operations. In any event, the constitutionality of the applicability of the Executive Order does not turn on whether, as applied to a particular contractor, the contractor's government derived revenues exceed costs associated with compliance. Cost alone does not make application of a law unconstitutional. Day Brite Lighting Inc. v. Missouri, 342 U.S. 421, 424-25 (1952). No authority has been cited for the proposition that Article I, Section 10 of the Constitution applies to laws of the United States, or to the Order and Regulations, which have the force and effect of law. It is well established that it does not. Ames v. Merrill, Lynch, Pierce, Fenner, and Smith, Inc., 567 F.2d 1174, 1179 (2nd Cir. 1977); Norfolk, Baltimore & Carolina Lines, Inc. v. Department of Labor, 539 F.2d 373, 381 (4th Cir. 1976). Furthermore, Article I, Section 10, clause 1 applies only to laws enacted after the making of a contract whose obligation is arguably impaired. Von Hoffman v. City of Quincy, 4 Wall. 535, 550-55 (1866); Local Division 539, Amalgamated Transit Union v. Massachusetts, 666 F.2d 613, 637 (1st Cir. 1981); Reding v. Texaco, Inc., 598 F.2d 513, 519 (9th Cir. 1979). At least since 1968, incorporation of the equal opportunity clause by operation of law in every contract and subcontract required to include it has been provided for in the Regulations. 41 C.F.R. § 60-1.4(e). I therefore find that Defendant has violated the Order and the Regulations by failing to develop written affirmative action programs and to submit them for review upon request. OFCCP's exception to the recommended sanction of the ALJ is granted and, as set out below, any failure by Defendant to submit AAPs as required and within the time frames specified will result
[PAGE 10] in the immediate imposition of not only the debarment sanction, but also cancellation and termination of all existing government contracts. ORDER Therefore, it is ORDERED, that Defendant Coldwell, Banker and Company submit its affirmative action programs as well as a notice of its intent to propose grouping designated facilities as provided below, for review within 30 days of the date of this order. If Coldwell, Banker fails to submit its affirmative action programs and notice as ordered herein, all of Coldwell, Banker's current government contracts and subcontracts shall be cancelled and terminated and Coldwell, Banker, its officers, subsidiaries and successors shall be ineligible for further government contracts and subcontracts (including modifications and renewals) until Coldwell, Banker satisfies the Secretary of Labor that it is in compliance with the provisions of Executive Order No. 11,246 and the Regulations which have been found to have been violated in this case. Within 60 days of the date of this Order, Coldwell, Banker may submit a proposal to OFCCP on the grouping of designated facilities for treatment as establishments for purposes of 41 C.F.R. §§ 60.-l.40 and 2.1. With respect to those facilities covered by such a proposal, Coldwell, Banker shall submit its AAPs within 60 days of a response from OFCCP. If Coldwell, Banker fails to submit such AAPs within 60 days of such a response from OFCCP, all of the sanctions set forth above in the first paragraph of this Order shall be imposed. SO ORDERED. WILLIAM E. BROCK Secretary of Labor [ENDNOTES] [1] Prior to the reorganization of civil rights functions in the Federal government in 1978, Executive Order No. 11,246 was enforced by 11 compliance agencies under the supervision of OFCCP. GSA had responsibility, among other things, for contracts for leases of real property. Pursuant to Executive Order No. 12,086, signed on October 5, 1978, contract compliance activities under Executive Order 11,246 were consolidated in the Department of Labor. On November 13, 1978, the Department of Labor was substituted as the plaintiff in this case in the course of the pre-trial conference. [2] There are at least three agreements which were entered in the record: one in Seattle, Washington, with respect to "Park Place," Plaintiff's Exhibit No. 17; one in Denver, Colorado, with respect to "Diamond Hill," Plaintiff's Exhibit No. 19; and one for El Segundo, California, and other places, Plaintiff's Exhibit No. 32. [3] The term "contractor" means a prime contractor or subcontractor; "prime contractor" means any person holding a contract; "contract" means any government contract; "government contract" means any agreement or modification between any contracting agency and any person for the furnishing of supplies or services or for the use of real or personal property including lease agreements. 41 C.F.R. § 60-1.3. [4] 41 C.F.R. 9 60-1.3 defines "subcontract" as: [A]ny agreement or arrangement between a contractor and any person (in which the parties do not stand in the relationship of an employer and an employee): (1) For the furnishing of supplies or services or for the use of real or personal property, including lease arrangements, which, in whole or in part, is necessary to the performance of any one or more contracts; or (2) Under which any portion of the contractor's obligation under any one or more contracts is performed, undertaken, or assumed. [5] The Federal government leases office space in the Park Place building under lease numbered GS-10B-04063 (also referred to as lease number TWA 04068) pursuant to which the Environmental Protection Agency uses the space. This lease, which was for a term of five years, was effective on December 6, 1971. Pursuant to the option, the federal government renewed the lease for an additional five years, through January 30, 1981. The renewal was accomplished pursuant to supplemental lease agreement 8, dated June 3, 1976. The record does not reflect whether there have been additional renewals or extensions of the lease. [6] The Management Agreement for Park Place provides that the agent's duties are: 3(c) To make or cause to be made and supervise all repairs, alterations and decorating of the premises; to supervise the rendering of services called for by the various leases; to purchase supplies; and to pay all bills therefor. The agent agrees to secure the prior approval of the owner on all expenditures in excess of $5,000.00 for any one item, except monthly or recurring operating charges and/or emergency repairs in excess of the maximum, if in the opinion of the agent such repairs are necessary to protect the property from damage or to maintain services to the tenants as called for in their leases. (d) To hire, pay discharge and supervise all labor and employees required for the operation and maintenance of the premises; it being agreed that all employees, except the building manager and other employees of agent shall be deemed employees of the owner and not the agent, and that the agent may perform any of its duties (except the duties of the building manager and other employees of agent) through owner's attorneys, agents, or employees and shall not be responsible for their acts, defaults or negligence if reasonable care has been exercised in their appointment and retention. (e) To make necessary contracts for electricity, gas, fuel, water and telephone, and contracts, not to exceed one year, for window cleaning, rubbish hauling and other services. All such contracts shall be consistent with the budget of expenses approved by owner. Contracts for services shall be awarded on the basis of competitive bidding to the lowest bidder unless owner agrees to the contrary. Owner shall assume the obligation of any contract so entered into at the termination of this agreement. [7] Transcript, testimony of Rudolf D. Martinez, Vice-President and Director of Personnel, at 309, 370-71.



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