Version 8.1.0 Released on April 22, 2012

On April 22, 2012, the following changes were made to the PMS Application:

Department of State FSR Users Only:

• If the user attempts to file the Financial Status Report (FSR) BEFORE filing the Federal Cash Transaction Report (FCTR), the user will receive a warning message with instructions to file the FCTR prior to filing the FSR

All FCTR Users:

• A Certifier, who also has Preparer privileges, will no longer be able to modify a FCTR they did NOT prepare until it has been certified

Version 7.1 Released on October 2, 2011

On October 2, 2011, the following change was made to the PMS Application which affects only the Department of State users:

• On the Financial Status Report Screen, the Cash Receipts (10a) and Cash Disbursements (10b) automatically calculated fields were modified for the FINAL reports to include the number of days the grantees have to file the FSRs after the award end date.

Version 7.0 Released on July 31, 2011

On July 31, 2011, changes were made to PMS to introduce new password functionality.

• Users are required to set up and answer three security questions in PMS.
• If a user forgets their password, they will be able to click on the "Have you forgotten your password?" link, enter their user information, answer the three security questions, and receive a reset password via email.
• If a user's password needs to be reset (either due to expiration or because it was forgotten) prior to setting up their security questions, they will have to contact the help desk to have their password reset.

Version 6.5 Released on July 3, 2011

On July 03, 2011, in the Division of Payment Management’s effort to improve existing Federal Cash Transaction Report (FCTR) functionality, the following changes were made to the PMS Application:

• Changes have been made to the FCTR Search screen in order to streamline information, create a more “user friendly” format and reduce the redundancy of historical data.

Version 6.4 Released on May 15, 2011

On May 15, 2011, changes were made to the PMS Application to make the Financial Status Report (FSR) Search and List screens more user-friendly.

Changes made to the Search screen include the following:

• The user may click the “ALL” radio button on the selection screen to include “history” records
• To retrieve history records, it is no longer required that the user chooses a grant agency ID and supplies a document number

The overall amount of data displayed on the List screen has been increased, and the following features have been added:

• Reporting frequency
• Organization name, certifier, preparer and delinquency status can be viewed by hovering the cursor over the grant ID

Additionally, DOS users will notice that FSR cells 10a, 10b and 10c are pre-populated and cannot be changed.

Version 6.1 Released on March 20, 2011

On March 20, 2011, the following changes were made to the PMS Application:

All FCTR Users Having Grants with Multiple Agencies:

• The value in the ‘Prior Cumulative Disbursement Amount’ field on the FCTR/Report Disbursements screen has been modified to correct the error in the calculation of this amount for grants with multiple Agencies.

Version 6.0.0 Released on March 13, 2011

On March 13, 2011, the following changes were made to the PMS Application:

Department of State FSR Users Only:

• The value in the ‘Total Federal Funds Authorized’ field (Line 10d) on the FSR screen has been modified to include the amount of closed grants.

• The "Financial Status Report Current Report Screen" has been modified to show future reports.
• The Agency Status Report has been modified to return data for the agency level selected or lower.

Version 5.1.0 Released on January 30, 2011

On January 30, 2011, the following changes were made to the PMS Application’s Federal Financial Status Report and Federal Cash Transaction Report components:

• From the Agency Management Subsystem node, when an Agency user accesses the Agency Management List Screen and selects the FFR Configuration Screen action, the Agency user is able to grant the Agency Approver the privileges to override FSR delinquency payments for all associated sub accounts.
• From the Payment/Request Exception node, when an Agency user accesses the Request Exception Approval Screen a ‘FSR Delinquency Payment Override Indicator’ radio button is displayed to allow a Bureau to override a delinquent FSR payment at the sub account level.
• From the FSR Reports node, the Total Cost Expended (line 10-j) and the Federal Funds Expended (line 10-e) are reported on the Expended Funds Summary Report which is accessible only to FAFM and Agency System Administrators.
• FSR Delinquency periods have been setup in accordance with the business rules.

• From the Disbursement/FFR Cash Transaction Report node, the 'Report Single Grant' button is disabled on the Federal Financial Report Attachment screen.

Version 5.0.2 Released on January 16, 2011

On January 16, 2011, the following changes were made to the PMS Application’s Federal Cash Transaction Report (FCTR) component to prevent grantees from being able to certify FCTR(s) without going to the Federal Financial Report Attachment page:

• If a grantee tries to ‘Certify’ a ‘Federal Cash Transaction Report’ without entering data into the ‘Cumulative Federal Cash Disbursement’ field, the following error message is displayed:
• “You have active grants. You must click the Report Disbursements button and fill out the Federal Financial Report Attachment screen before you can certify this report.”

On December 26, 2010, the following changes were made to the PMS Application’s Federal Financial Status Report component and the Department of State will be the first to take advantage of the new changes for its Financial Status Reporting:

Federal Financial Status Report Screen:

• The value in Line 10-D ‘Total Federal Funds Authorized’ field is pre-populated with the PMS Authorized Amount for the last day of that reporting period.
• The ‘Report Type’ field in Box 6-B is new and is used to determine whether the report is an Interim Report or an Interim Final Report.

FSR Print View:

• From the Financial Status Report Current Report Screen, when a ‘Rejected’ report is printed, the Reason for Rejection is included on the printout.
• From the Financial Status Report Current Report Screen, when an ‘Approved’ report is printed, the approval status must be indicated on the printout.

FSR Agency Review:

• FSR Agency Approver/Reviewer screens allow an Agency reviewer to mark a report as if it is in a Payment Grace Period.

Agency Management Subsystem:

• A new menu node ‘Agency Management Subsystem’ has been included which is to be used by the Agency Administrator, DPM Systems Accountants and Accounting Reports Branch (ARB).
• The Agency Management Filter and List Screens are to be used to set FSR configuration parameters.

FFR FSR Frequency:

• A new menu node ‘FFR FSR Frequency’ has been included which is to be used by the Agency Administrator, DPM Systems Accountants and Accounting Reports Branch (ARB).
• The FFR FSR Frequency Screens are to be used to change the FFR FSR Report Frequency at the Sub-account level.

Security:

• Security, access and privileges for the Financial Status Report occur at the sub-account level.

Federal Financial Report Attachment Printable View:

• Under FFR Cash Transaction Report, when the grantee accesses the Federal Cash Transaction Report History Screen and selects the print option, the Federal Cash Disbursement total on the FFR Attachment (SF425) printable form will be the sum total of the Cumulative Federal Cash Disbursement column. This change was effected as part of the solution to enable full compliance with the FFR (SF425) regulations.

EOP Related
Federal Financial Status Report Screen:

• The old ‘Report Type’ field in Box 6 has been split into two fields; 6-A “Report Frequency” and 6-B “Report Type” to distinguish between the frequency the report should be filed and the type of report you are filing. The functionality has not been changed since 6-A will depict the required reporting frequency as a display only field and 6-B will default to the selection "Interim Report" which is what most reports are however the selection of "Final" will be available, as it has always been, for when the report you are filing is the last one for the grant period.

IRS VITA Related
Federal Financial Status Report Screen:

• The old ‘Report Type’ field in Box 6 has been split into two fields; 6-A “Report Frequency” and 6-B “Report Type” to distinguish between the frequency the report should be filed and the type of report you are filing. The functionality has not been changed since 6-A will depict the required reporting frequency as a display only field and 6-B will default to the selection "Final".

You can view previous release information by going to the News & Events tab on the left side of the screen and clicking on Previous PMS Release Information.

Version 4.4 - Released September 12, 2010

On September 12, 2010, the following change was made to the PMS Application regarding the FFR - Federal Cash Transaction Report (FCTR) and the FFR - Financial Status Report (FSR):

• The Formal Title field on the FCTR and FSR report screens will display the same title entered on the My User Info page. The user will be unable to edit this information on the report screen. If the user makes changes to their title after they start their FCTR or FSR the changes will be reflected immediately during the report certification.

Version 4.3 - Released August 15, 2010

• The Formal Title field on the FCTR and FSR report screens will display the same title entered on the My User Info page. The user will be unable to edit this information on the report screen. If the user makes changes to their title after they start their FCTR or FSR the changes will not be reflected until the next reporting period.
• When the FCTR is certified, a message that says the report will be available for recertification on the next business day will appear.
• When an awarding agency user rejects or accepts the FSR, the Agency Review Screen will pre-populate with their name, email address and phone number.
• The FSR Agency Review Comments screen will display the date of approval or rejection.
• A warning message will appear when the FCTR report shows positive cash on hand and there are no comments entered on Line 12.
• When the FCTR attachment page is printed, inactive documents will be labeled “Inactive.”
• The FSR will display the report date that is selected from the list screen. This date cannot be modified on the report preparation screen.
• The user interface for the FFR module has significant navigational improvements.