United States Department of Veterans Affairs

FAQ - Verification Process

  1. What are the phases of the Verification Process my application will go through?

  2. What do the statuses mean?

  3. When can I submit my business for Renewal?

1.  What are the phases of the Verification Process my application will go through?

Initiation
Initiation is the first phase of the Verification process.  During this time the Center for Veterans Enterprise (CVE) will verify some of your basic company information.  The staff may take a more in depth look at your company profile.  They may also perform other background checks on your business and/or business owners, upload documents, and make recommendations on your verification record.  Your business will then move to the Examination phase.

Examination
While in the Examination phase, CVE will validate various attributes of your business, (such as your company website, or the number of Government contracts you reported in your business profile, etc.).  They may also perform other background checks on your business and/or business owners, upload documents, and make recommendations before moving your business profile to the Evaluation phase.

Evaluation
CVE is reviewing the additions to your Verification record.  The staff may contact you about the status of your business, contacting one of your business representatives and/or visit your business site in order to collect further information.  At this time an approval/denial determination will be made regarding your business profile.

Determination
Your business has completed the Verification process.  You will be notified via email and a mailed notification informing you of the results of your Verification record and the status of your business.

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2.  What do the statuses mean?

Pending
The business has not gone through Verification by CVE.

Verified The business has been Verified and approved by CVE.  The business must be renewed after 24 months of Verification.

Denied
The business has been Verified and denied by CVE.

Withdrawn
The representative had submitted the business for Verification, but a request was made to withdraw the business before the Verification is completed or your application was removed from active processing because you failed to supply the requested documentation prior to suspense date for submission.  Your business profile may not be editable at this time until the withdrawal request has been processed by Verification staff.

Reconsideration
The business has submitted a Request for Reconsideration after an initial denial letter has been issued by CVE.  If the reconsideration is denied, the business has to wait 6 months before it can submit for Verification again.

Expired
If a business is not renewed by the end of 24 months after Verification, its Verification is expired and is no longer listed for public search.

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3.  When can I submit my business for Renewal?

  • The Verification of a business in VIP system will be valid for two years and will expire 24 months after last approval date.

  • The company will be able to apply for Renewal within 120 days before the expiration date.

  • The company will get Renewal notice and subsequent reminder notices by email.

  • The company can only submit the Renewal application before the expiration date.  If the business is expired and the company has not submitted the Renewal application, the company will be required to go through the new application process instead of the Renewal process.

Renewal—Start
Renewal is needed every two years.  You have begun the Renewal process.

Renewal—Questionnaire
Your business information is editable at this time.  Once you answer the Renewal questionnaire, emails will be sent to all registered business owners to verify and electronically sign the document.

Renewal—E-Signature
Your business information is editable at this time.  Submit your business for Verification after you have entered all required information.  An email notification will be sent to you once your business has gone through the Verification process.

Renewal—Need Additional Information
You should have been notified by the VetBiz Verification team of any additional data you may need to provide to continue in the Verification process.  This normally comes in the form of a “Verification Request”. To begin fulfilling a request, click the “Requests” link next to your business on your home page.  Your business profile may or may not be editable depending on the type of the request.

Renewal—Verification
Your business information is currently under review for Renewal, Verification and cannot be edited at this time.

Renewal—Complete
The business registration has been completed.

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