|
Last Updated:
7/1/2011 5:37 pm
|
|
|
|
|
|
| The Division of Payment Management glossary contains important
DPM terms. |
|
|
|
|
|
|
272
|
|
Description:
See Federal Cash Transaction Report
|
|
|
|
|
|
|
|
|
|
|
|
1199
|
|
Description:
See SF 1199A |
|
|
|
|
|
|
|
|
|
|
|
Account Number or Payee Account Number (PAN)
|
|
Description:
A 5 or 7 character alphanumeric code assigned by the Payment
Management System to identify recipient accounts. The Account
Number or Payee Account Number is a required field for payment
requests and optional field for processing Adhoc Grantee Inquiry.
Generally, the last one or two characters of the Account Number
are the Account Type Code. See Account Type
Code. There can be more than one account for a PIN.
|
|
|
|
|
|
|
|
|
|
|
|
Account Type Code
|
|
Description:
A code which represents the type of payee account. The expanded Account Type code includes a number to allow for up to 9 of each type of accounts per Payee Identification Number (PIN).
CURRENT PMS VALUE DESCRIPTION
- G# General or Cash Pooling Accounts; reports quarterly using the Federal Cash Transaction Report; HHS Accounts only
- P# Requires Subaccounts; Public Assistance Accounts for HHS; reports quarterly using the Federal Cash Transaction Report
- B# Requires Subaccounts; Block Grant Accounts for HHS; no quarterly reporting using the Federal Cash Transaction Report
LEGACY PMS VALUE DESCRIPTION (Not currently used)
- V# Reimbursable Accounts Reports via Federal Cash Transaction Report
- D# Delay of Drawdown Accounts - may have the properties of either a B or P type account
- A# Agency restricted Accounts - Reports via Federal Cash Transaction Report, awarding agency requires special reports and review
- F# DPM Restricted Account - Reports via Federal Cash Transaction Report, DPM has determined that special review of activity is required
|
|
|
|
|
|
|
|
|
|
|
|
Automated Clearing House (ACH) Payment
|
|
Description:
An electronic network for financial transactions. The Federal
Reserve Banks are collectively the nation's largest automated
.clearinghouse operator. ACH is a method of payment available to
recipients whereby the recipient submits a payment request and
receives cash via direct deposit to their bank account the next
business day. If warehousing is used, (i.e. requesting payment for
a future date), the deposit date can be up to 30 days following
the request date. |
|
|
|
|
|
|
|
|
|
|
|
Activity
|
|
Description:
The code which identifies the budget activity for HHS grant award
documents. It is the major activity as set forth by the budget
office(s). |
|
|
|
|
|
|
|
|
|
|
|
Agency Title
|
|
Description:
The value of the Agency Title field varies depending on whether you
are establishing a parent, awarding body, or awarding body
subdivision.
PMS VALUE DESCRIPTION
- Parent (Level 1): For Federal agencies, this is the name of the Department, Federal Agency or Commission
- Awarding Body (Level 2): The name of the HHS OPDIV or the Agency/Bureau within the Parent Organization
- Awarding Body Subdivision (Level 3): The name of the awarding agency or regional office within the OPDIV, Agency, Bureau of the Awarding Body
|
|
|
|
|
|
|
|
|
|
|
|
Appropriation / Appropriation ID
|
|
Description:
The symbol which identifies the fund classification and symbol to be
used by the Division of Payment Management (DPM) to report back to
Treasury on the monthly SF-224 Statement of Transactions. It includes
codes which represent the department or agency primarily responsible
for administration of the fund; the fiscal year(s) during which the
appropriation is available for obligation; and the basic fund group
and numerical identification of the appropriation. |
|
|
|
|
|
|
|
|
|
|
|
Approver Category
|
|
Description:
An identifier for Division of Payment Management and Awarding
Agency staff to designate authorization to approve, release, and
confirm payee accounts respectively. For a given payee account the
approver, confirmer and releaser must be different persons. The DPM
approver and releaser have roles in approving bank accounts. The
approver, confirmer, and releaser all have roles in processing
payment request exceptions. |
|
|
|
|
|
|
|
|
|
|
|
Award or Authorization
|
|
Description:
A legal document, generated by an awarding agency which permits
the Payment Management System to advance/reimburse a recipient for
services. |
|
|
|
|
|
|
|
|
|
|
|
Awarding Agency Code and OPDIV Code
|
|
Description:
A 7-character alpha-numeric code used to identify the awarding
agency. The Old Agency Code is a 3-character code also used to
identify the awarding agency.
An OPDIV code consists of one (1) alpha-numeric character used to
identify HHS Operating Divisions and Non-HHS Awarding Agencies.
Click
here for a listing of the Agency Codes.
|
|
|
|
|
|
|
|
|
|
|
|
Award Number
|
|
Description:
See Document Number |
|
|
|
|
|
|
|
|
|
|
|
Bank Account Number
|
|
Description:
A number assigned by the financial institution to identify the bank
account. |
|
|
|
|
|
|
|
|
|
|
|
Bank Account Type
|
|
Description:
The type of bank account. Generally “C” = checking, a bank account against which the depositor can draw checks payable on demand, or “S” = savings, a bank account that accumulates interest. |
|
|
|
|
|
|
|
|
|
|
|
Block Grants
|
|
Description:
Grants that are primarily issued to general purpose governmental units in accordance with a statutory formula (Part 96 or 45 CFR). Such grants can be used for a variety of activities within a broad functional area. Funds are considered disbursed upon receipt by the recipient's bank, and therefore, are not required to report quarterly FFR. |
|
|
|
|
|
|
|
|
|
|
|
Budget Period
|
|
Description:
This is usually a twelve month period covered by an approved budget
supporting an award. This term is used in connection with funding
project period awards. |
|
|
|
|
|
|
|
|
|
|
|
Budget Start and End Date
|
|
Description:
The budget period start and end date of the grant award. The start
date is the date a grant becomes effective; date funds are available;
if a future date is entered then that is the date which the funds
(incremental amount) become available. The end date is the date
the budget period ends. |
|
|
|
|
|
|
|
|
|
|
|
CAN - Common Accounting Number
|
|
Description:
A seven-digit number composed of two parts where the first 3 characters is the awarding agency code;
the last 4 characters is the internal organization code.
For HHS, the last four characters of the CAN is an internal
accounting number which, when used with the fiscal year, classifies
financial transactions by awarding agency programs, appropriations,
budget activity structure, and Catalog of Federal Domestic Assistance.
For non-HHS activity, the last four characters of the CAN
usually identify the funding code/source (or appropriation) as
assigned by the awarding agency.
|
|
|
|
|
|
|
|
|
|
|
|
Cash Basis
|
|
Description:
In general, grants are awarded on a reimbursement basis, meaning
that grantees may only draw funds which are needed for immediate
disbursement for purposes of the award. Under regulations found
in 45 C.F.R. 74.52 and 45 C.F.R. 92.41, grantees are required to
report their disbursements on a quarterly basis in the Federal Cash
Transaction Report. The regulations are intended to ensure that federal cash is
disbursed from the U.S. Treasury only when the recipient needs
cash for immediate disbursements in order to minimize the negative
impact of federal cash withdrawals on the public debt and related
financing costs. |
|
|
|
|
|
|
|
|
|
|
|
Cash on Hand
|
|
Description:
The amount of Federal cash actually received by the grant recipient
less the Federal share of disbursements as reported on line 10c of
the Payment Management System Electronic Federal Cash Transaction
Report. It is calculated by subtracting the Net Disbursements from
the Cash Receipts. This balance must not include unpaid amounts
for such items as accruals, accounts payable, etc. This amount may
be positive to reflect the actual cash balance or negative to
reflect reimbursement for funds already spent. |
|
|
|
|
|
|
|
|
|
|
|
Cash Request
|
|
Description:
Recipient act of connecting to a payment system to request funding.
These funds may only be requested for immediate disbursement
purposes. In general, the requested funds are delivered on a next
day basis.
The Award or Subaccount Drawdown Amount is identified by the
requestor on the payment request as necessary to indicate the cash
requested for that individual subaccount or award as part of the
total cash request.
|
|
|
|
|
|
|
|
|
|
|
|
CFDA
|
|
Description:
Catalog of Federal Domestic Assistance as defined by OMB. The Catalog of Federal Domestic Assistance is a government-wide compendium of Federal programs, projects, services, and activities that provide assistance or benefits to the American public. Go to www.cfda.gov for a listing of your agency’s Federal programs. |
|
|
|
|
|
|
|
|
|
|
|
CFDA Agency ID
|
|
Description:
A two-digit code which identifies the Federal agency responsible for
administering programs listed in the Catalog of Federal Domestic Assistance. |
|
|
|
|
|
|
|
|
|
|
|
CMIA90
|
|
Description:
CMIA90 is the Cash Management Improvement Act of 1990. This act
states that:
- If a payee falls under this act, the payee will only
request funds to meet immediate needs
- If the payee has more cash in their bank account than is
required to immediately pay their bills, the payee(s) must pay the
Government interest on the excess cash
- If payee(s) request money and the Government does not send the
money to them, the Government owes the payee(s) interest on their
cash shortfall
|
|
|
|
|
|
|
|
|
|
|
|
Confirmation Date
|
|
Description:
The date when notification is received from the Federal Reserve
Bank (FRB) or Treasury notifies DPM that the funds have been
successfully transmitted. This is the date funds are available
for grantee to disburse. (Also referred to as Debit Date or Paid
Date) |
|
|
|
|
|
|
|
|
|
|
|
Confirmation Number
|
|
Description:
A unique system-generated number assigned to each payment request.
Found in the column labeled “CONFIRM” on the grant recipient
Payment Data inquiry report and the DPM and Awarding Agency user
PAY, PAY-E, and PAY-EE inquiry reports. Displayed to grantee on
completed payment request screen. |
|
|
|
|
|
|
|
|
|
|
|
Central Registry or CRS
|
|
Description:
A major function within PMS to register new EINs and payees, or
make changes to name and address information for EINs and payees. |
|
|
|
|
|
|
|
|
|
|
|
Debit Date
|
|
Description:
See Confirmation Date |
|
|
|
|
|
|
|
|
|
|
|
Direct Deposit Sign-Up Form
|
|
Description:
Standard form used to collect the information necessary for the
Payment Management System (PMS) to have Federal funds electronically
deposited into the recipient's bank account. See
SF 1199A |
|
|
|
|
|
|
|
|
|
|
|
Disbursements Last Period
|
|
Description:
A cumulative total of the Federal share of net disbursements made
against the award authorization as reported by the recipient on its
most recent Federal Cash Transaction Report processed through the Payment Management System.
This amount is preprinted by DPM and furnished to the recipient. |
|
|
|
|
|
|
|
|
|
|
|
Disbursement TC Code
|
|
Description:
The code which indicates the transaction code on the disbursement
transactions which are provided to the Awarding Agency twice each
month.
- TC 181 is for transactions in "B" Account types and TC084 is
for all other account types
- TC 905 for incremental disbursement amount from the Federal Cash Transaction Report; this includes all non B-Type Accounts
- TC 705 for payments (which are considered disbursed as they are paid) on B-Type Accounts
- TC 084 disbursement treated as an accrual
- TC 181 disbursement treated as an expense
|
|
|
|
|
|
|
|
|
|
|
|
Disbursement
|
|
Description:
Amounts paid for goods and services. Normally, federal funds are
considered disbursed when checks have been released to pay for
program and/or project costs. |
|
|
|
|
|
|
|
|
|
|
|
Discretionary Award (Project Grant)
|
|
Description:
This type of award covers a project that will be completed within
a relatively short period of time, is non-severable into distinct
stages, contains no commitment for future funding and is fully
obligated by DHHS at the time of the award. |
|
|
|
|
|
|
|
|
|
|
|
Document Status (DS)
|
|
Description:
A code which indicates the grant award or document status for PMS
inquiry reports.
PMS VALUE DESCRIPTION
- O - The award document is open
- C - The award document has been closed and the grant recipient
has been notified on the Federal Cash Transaction Report, if applicable
- R - The award document is closed, but will reopen on the next
quarterly FFR
- E - The award document has been closed by an 059 transaction;
authorizations, disbursements, and charged advances are equal; but
the recipient has not been notified. The recipient will be notified
on the next quarterly Federal Cash Transaction Report if the field remain unchanged
- P - The award document has been closed by an 059 transaction;
authorizations, disbursements, and charged advances are not equal
|
|
|
|
|
|
|
|
|
|
|
|
Document Number
|
|
Description:
Grant, contract, document, or award number used to authorize
(obligate) funds in the Payment Management System. This number
may or may not be the same as the Subaccount Code which is entered on
the Payment Request screen and it may not be the same obligation
number as it appears on your Notice of Grant Award. The document
number must be at least 10 characters in length, up to 20
characters. (Also referred to as award or grant number) |
|
|
|
|
|
|
|
|
|
|
|
Document Reference
|
|
Description:
A 3-digit code which HHS uses to further identify particular type of
document. For non-HHS it is agency assigned. |
|
|
|
|
|
|
|
|
|
|
|
DPM
|
|
Description:
Division of Payment Management. |
|
|
|
|
|
|
|
|
|
|
|
Draw
|
|
Description:
To request grant funds through the Payment Management System. |
|
|
|
|
|
|
|
|
|
|
|
DUNS Number
|
|
Description:
The Dun & Bradstreet D-U-N-S (Data Universal Numbering System)
number is a unique nine-digit code (+4 digit optional code) that
identifies entities doing business with the Federal Government. |
|
|
|
|
|
|
|
|
|
|
|
DUNS + 4
|
|
Description:
DUNS + 4 is a four-character suffix assigned by the trading partner
to identify a division or affiliate. |
|
|
|
|
|
|
|
|
|
|
|
Effective Date
|
|
Description:
The date a bank account becomes available for transactions in PMS. |
|
|
|
|
|
|
|
|
|
|
|
EIN - Entity Identification Number
|
|
Description:
The number assigned by the U.S. Internal Revenue Service (IRS), or
the Federal Interagency Committee on Education (FICE) code requested
for registration. A three-part coding scheme of unique twelve
characters used in PMS associated with a specific grantee PIN to
identify organizations and individuals. For example, 1-234567890-A1.
PMS VALUE DESCRIPTION-
1 "1" Identifies the recipient as an organization, "2" Identifies
the recipient as an individual.
- 2-10 This is the standard Employer Identification Number (EIN)
issued by the Internal Revenue Service and furnished to HHS by the
organization. When this EIN is not available for use to HHS, a
pseudo code will be assigned to the organization that is compatible,
but does not overlap, with the EIN.
- 11-12 "A1" thru "ZZ" for an organization to identify
its various components, or blanks for an individual. The suffix
is assigned by the Payment Management System for additions and is
cited by the user on all changes or deletions for organizations.
This field must be left blank for individuals.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Description:
|
|
|
|
|
|
|
|
|
|
|
|
Entity Type
|
|
Description:
A composite data element consisting of a combination of
2-digit characteristics class code and a 2-digit special interest
class code.
Click
here for the Entity Codes listing.
|
|
|
|
|
|
|
|
|
|
|
|
Excess Cash
|
|
Description:
A Federal cash balance on hand which should be returned to DPM.
Federal Funds are to be drawn for immediate disbursement purposes
only. Federal Funds are not to be drawn and then left in a
recipient's account to earn interest. Interest should be returned
along with funding. State, local and tribal governments may keep
$100 per year for administrative expenses. Institutions of higher
education, hospitals, non-profit, and commercial organizations may
keep $250 per year for administrative expenses. |
|
|
|
|
|
|
|
|
|
|
|
Executive Title
|
|
Description:
The title of the person who is the DPM contact for the organization
(i.e., Director of Financial Operations). |
|
|
|
|
|
|
|
|
|
|
|
Expected Disbursement Amount
|
|
Description:
The amount of disbursements the recipient expects to pay out upon
the receipt of the payment. For advance payments, this amount should
be positive and be equal to the sum of the payment request amount
plus the cash on hand. For reimbursement accounts, this amount
should be zero with the negative cash on hand amount being equal to
the positive payment request amount. |
|
|
|
|
|
|
|
|
|
|
|
Fiscal Year-CAN-Object Class or FCO
|
|
Description:
These codes tie the grant number to awarding agency accounting codes.
- “F” (Fiscal Year) is the basic prefix to the CAN; it represents
the fiscal year of availability of the funds obligated. A 12-month period of time
to which the annual budget applies.
- “C" (CAN) is the link between a grant number and a Federal
Appropriation Number
- “O” (Object Class) is a further breakdown of funding under a
CAN
|
|
|
|
|
|
|
|
|
|
|
|
Federal Cash Transaction Report
|
|
Description:
Part of the Federal Financial Report (FFR). Recipient reporting
record of disbursements. A required report for most all grantees
DPM delivers funds to. Previously known as the "PSC 272 Report",
grantees are required to file this report under 45 C.F.R. 74.52
and 45 C.F.R. 92.41. The Federal Cash Transaction Report (FCTR)
is due within 30 days after the end of each quarter. It is a
cumulative report so the only available report will always be for
the period through the last quarter. You will submit the report
electronically. It is important to note that if your quarterly
report should be delinquent, requests for payments must be
rejected until an available report is completed. |
|
|
|
|
|
|
|
|
|
|
|
FED WIRE
|
|
Description:
A "same day" direct deposit system through Treasury reserved for emergency, CMIA 90, and foreign payments. |
|
|
|
|
|
|
|
|
|
|
|
Federal Register
|
|
Description:
HHS grant rules must be published in the Federal Register. An
official, daily publication communicating proposed and final
regulations and legal notices issued by federal agencies,
including announcements of the availability of funds for financial
assistance. |
|
|
|
|
|
|
|
|
|
|
|
FFY - Federal Fiscal Year
|
|
Description:
The period beginning October 1 and ending the following September
30. A 12-month period of time to which the annual budget applies.
|
|
|
|
|
|
|
|
|
|
|
|
Financial Status Report
|
|
Description:
The Financial Status Report or legacy SF 269 Report. The awarding
agency decides if it will be filed electronically with DPM or with
the awarding agency. |
|
|
|
|
|
|
|
|
|
|
|
Fiscal Agent
|
|
Description:
A bank or other corporate fiduciary which pays on behalf of the
governmental unit. |
|
|
|
|
|
|
|
|
|
|
|
Formula Grant
|
|
Description:
An allocation of funds to a State or its subdivisions in accordance
with distribution formulas usually prescribed by law or
administrative regulation, for continuous activities not
necessarily confined to a specific project. |
|
|
|
|
|
|
|
|
|
|
|
FRB - Federal Reserve Bank
|
|
Description:
The Federal Reserve System is the central bank of the United States
made up of twelve Federal Reserve district banks. Most payments
are next day direct deposit payments. |
|
|
|
|
|
|
|
|
|
|
|
FRCS - Federal Reserve Communication System
|
|
Description:
The FRCS is a nationwide telecommunications network connecting the
Federal Reserve Board and member commercial banks that maintain
accounts at Federal Reserve Banks. |
|
|
|
|
|
|
|
|
|
|
|
Funds Available
|
|
Description:
The net of the cumulative authorizations adjusted by the net
amount of the cumulative draws, returned payments, and book
entry adjustments. |
|
|
|
|
|
|
|
|
|
|
|
General Ledger Account
|
|
Description:
A book, file, or other device which contains the accounts needed to
reflect - in summary and in detail - the financial position and the
results of financial operations of a governmental unit. |
|
|
|
|
|
|
|
|
|
|
|
Government Indicator
|
|
Description:
This field idicates whether or not the recipient is associated with a
federal government agency. Values = 'Y' or 'N'. |
|
|
|
|
|
|
|
|
|
|
|
Grant
|
|
Description:
Financial assistance mechanism providing money, property, or both
to an eligible entity to carry out an approved project or activity. |
|
|
|
|
|
|
|
|
|
|
|
Grant Closeout
|
|
Description:
Discontinuation of an award after services have been provided, all
funds drawn from PMS, all disbursements have been made and
reported on the Federal Cash Transaction Report. |
|
|
|
|
|
|
|
|
|
|
|
Grant Number
|
|
Description:
See Document Number |
|
|
|
|
|
|
|
|
|
|
|
Grant Pattern
|
|
Description:
An awarding agency may use a grant/document pattern for a specific
program. The document pattern is associated with and links to the
Subaccount Code. |
|
|
|
|
|
|
|
|
|
|
|
Grant Project Period
|
|
Description:
Total period a project has been recommended for support which may
include more than one competitive segment. For example, a project
period for a grant begun in 2010 can be divided into competitive
segments 2010 to 2014, 2014 to 2018, etc. |
|
|
|
|
|
|
|
|
|
|
|
HHS
|
|
Description:
United States Department of Health and Human Services. |
|
|
|
|
|
|
|
|
|
|
|
ICN - Institution Control Number
|
|
Description:
Recipient Accounting or Other Identification Number. This is an
optional field used by the grant recipient to define as needed
within their own accounting system. This data element may contain
up to twelve (12) characters and is included for the convenience
of the grantee. It may contain any combination of letters,
numbers or special characters. Once the grantee has provided this
identification number, it is pre-printed on subsequent reports by
DPM and furnished to the grantee. The Federal Cash Transaction
Report calls this a Recipient Account Number or "Rec Acct Num”. |
|
|
|
|
|
|
|
|
|
|
|
Internal Organization Code
|
|
Description:
For HHS agencies, it identifies numerous data elements varying in
length and associated with an accounting transaction to identify
the types of funds affected. Non-HHS agencies do not follow the
same structure as HHS agencies; however it identifies the funding
source for the award document. The Internal Organization Code is
also the last four digits of the CAN. |
|
|
|
|
|
|
|
|
|
|
|
Interest Income
|
|
Description:
Interest earned on cash advances of Federal funds must be
reported annually by all recipients except states,
instrumentalities of states, and Indian tribal organizations.
However, states must report interest on advances for research and
development awards, but not other types of awards. Indian tribal
governments are exempt from reporting interest on advances for
awards made to them under the Authorities of Sections 102, 103,
and 104 of the Indian Self-determination Act pending
disbursement.
All recipients must limit Federal cash drawdowns to the minimum
amounts needed and must time drawdowns to coincide with the actual
immediate cash requirements in carrying out the approved program
or project. This means that recipients receiving monthly cash
advances must request only enough Federal cash
to cover the Federal share of anticipated disbursements for the
ensuing month - less any Federal cash that will be on hand when
that month begins.
Recipients drawing down Federal cash "as needed" must schedule
draws of Federal cash to coincide as closely as administratively
feasible with the actual date of related cash disbursements. Any
interest earned on Federal funds must be reported, except as noted
above. If owed interest is reported using the FFR Interest Income
node under the "Disbursement" menu in PMS, DPM will add the interest to the total available cash on the FFR for
the next reporting period and will increase the recipient's
FEDERAL CASH ACCOUNTABILITY by the same amount. Therefore, there
is no need to remit money to DPM. (Note: Applicable to "G" accounts only.)
Interest earned on Federal funds received by a recipient from a
third party (defined as interest earned on Federal funds not
pending disbursement) must be accounted for to the Federal
Government. States and Indian tribal organizations are not exempt
from this requirement and such interest must be reported. Some
Recipient(s) may be authorized to retain certain amounts of income
as specified in Federal regulations.
|
|
|
|
|
|
|
|
|
|
|
|
Issue Date
|
|
Description:
Issue Date of the Notice of Grant Award; can be other dates as
determined by the agency. |
|
|
|
|
|
|
|
|
|
|
|
Ledger
|
|
Description:
A group of accounts in which are recorded the financial transactions
of a governmental unit or other organization. A ledger is a
summary of transactions reflecting the accounts affected. |
|
|
|
|
|
|
|
|
|
|
|
OC – Object Class
|
|
Description:
An extension of the major object and sub-object classes of
transactions prescribed in Office of Management and Budget
Circular No. A-12 and special codes prescribed by Treasury
Department Circular No. 1073. The object class code is essential
to the automated accounting process, and the appropriate code must
be used for every financial transaction recorded. Object classes
represent further breakdowns of funding under a CAN. |
|
|
|
|
|
|
|
|
|
|
|
OPDIV
|
|
Description:
DHHS Operating Division, often referred to as an "Awarding Agency". |
|
|
|
|
|
|
|
|
|
|
|
Payee
|
|
Description:
The grantee receiving the payment from the agency. |
|
|
|
|
|
|
|
|
|
|
|
Payee Identification Number
|
|
Description:
Identifies the grantee receiving the payment. This is a four or
five character alpha numeric code used by PMS to associate the
Entity Identification Number with the recipient's business office
where the financial responsibility and accountability for payments
made to that organization rests. Each organization's business
office is assigned a PIN and is referred to as a payee.
|
|
|
|
|
|
|
|
|
|
|
|
Payment Management System (PMS)
|
|
Description:
Automated system for the delivery and tracking of funds which the
Division of Payment Management (DPM) operates and maintains. PMS
provides awarding Agencies and Grant recipients the tools to manage
grant payment requests and file their Federal Financial Reports.
PMS is a full service centralized grants payment and cash
management system. The system is fully automated to receive
payment requests, edit them for accuracy and content, transmit the
payment to either the Federal Reserve Bank or the U.S. Treasury for
deposit into the grantee's bank account, and record the payment
transactions and corresponding disbursements to the appropriate
account(s). |
|
|
|
|
|
|
|
|
|
|
|
Quarterly Report
|
|
Description:
See Federal Cash Transaction Report
|
|
|
|
|
|
|
|
|
|
|
|
Recipient or Recipient Organizations
|
|
Description:
Any State or local unit of government, educational institution, or
public or private nonprofit organization/individual that receives
grants, contracts and/or loans from the Department of Health and
Human Services and cross-serviced agencies.
|
|
|
|
|
|
|
|
|
|
|
|
SF 1199A
|
|
Description:
Direct Deposit Sign-Up Form. Recipients submit information
necessary for the PMS to have federal funds electronically
deposited into the recipient's bank account.
|
|
|
|
|
|
|
|
|
|
|
|
SF 224 Statement of Transactions
|
|
Description:
The SF 224 provides Treasury with a monthly statement of the
payments and collections of Departments and agencies for which
Treasury disburses, classified by appropriation, fund, and receipt
accounts. The SF 224 is the basis for Treasury's monthly reports
to Congress and the public on Federal revenue by source and Federal
expenditure by appropriation or fund account. |
|
|
|
|
|
|
|
|
|
|
|
SF 269
|
|
Description:
See Financial Status Report (FSR)
|
|
|
|
|
|
|
|
|
|
|
|
SF 425
|
|
Description:
Federal Financial Report (FFR) consisting of both the Federal Cash
Transaction Report (FCTR) and the Financial Status Report (FSR)
for expenditure grantee reporting. See Federal
Cash Transaction Report
|
|
|
|
|
|
|
|
|
|
|
|
SmartLink
|
|
Description:
Link to the Payment Management System.
See Payment Management System
|
|
|
|
|
|
|
|
|
|
|
|
Status of Awards
|
|
Description:
The following terms describe the status of awards/documents within PMS:
- Active Awards are those for which the performance period has not expired
- Expired Awards are those for which the performance period has expired
- Open Awards may be either active or expired which have not been closed out
- Closed Awards are those for which the performance period has expired; all disbursements have been made, and the Final Report of Expenditures has been submitted, accepted, and recorded by the awarding agency, in agreement with disbursements reported by the recipient to PMS
|
|
|
|
|
|
|
|
|
|
|
|
Subaccount
|
|
Description:
PMS code that designates a major program or a grant within a payee
account; accounts are subdivided into subaccounts for accounting
and cash control. Subaccount activity does not apply to Cash
Pools “G” type accounts. |
|
|
|
|
|
|
|
|
|
|
|
Total Amount Requested
|
|
Description:
The total amount of money requested at this time. This may make up
for a reimbursement of funds (Federal Cash Balance On Hand is a
Negative Number) or to anticipate a disbursement (Expected
Disbursement Amount is a Positive Number). (Total Amount
Requested = Expected Disbursement Amount - ()Federal Cash Balance
On Hand) |
|
|
|
|
|
|
|
|
|
|
|
Total Cash Available
|
|
Description:
Balance of authorization available for payment. This is at the
subaccount level and the account level. It is calculated as
Authorized Amount minus Payments (prior payments, in-transit
payments, any available amount which is canceled). |
|
|
|
|
|
|
|
|
|
|
|
Warehousing
|
|
Description:
A method of payment available to recipients whereby the recipient
submits a payment request up to thirty calendar days before the
payment is required to be deposited in the requestor’s bank. The
payment is an ACH payment and the recipient’s PMS Account must be
set up and marked as ‘warehousing’ payment type. |
|
|
|
|
|
|
|
|
|