Acquisitions
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Standard Procurement Documents
The following list of MS WORD documents are templates to be customized as needed by each user. They are intended to assist procurement officials in providing a standard document citing a minimum of information.
Planning/Pre-Award
Document Name |
File Name |
Competitive Range Document |
|
OSDBU Clearance Form |
|
Final Proposal Revision |
|
Market Research Checklist |
|
Request for Procurement Package |
|
Offeror no Longer in Competitive Range |
|
Evaluation/Negotiation Letter |
|
TEP Chairperson Instructions |
|
TEP Member Instructions |
|
SBA 8(a) Offering Letter |
|
Justification for Other than Full and Open Competition |
|
Limited Source Justification | limitedsource.dot |
Acquisition Plan | acqplan.dotx |
Award
Document Name |
File Name |
Solicitation Award Notice to Unsuccessful Offerors |
|
Debriefing of Unsuccessful Offerors |
|
Small Business Intent to Award Letter |
|
Price Negotiation Memorandum/Award Summary |
Administration
Document Name |
File Name |
Contracting Officer’s Representative Designation Letter |
|
Delegation of Authority to Administrative Contracting Officer |
|
Determination and Findings to Exercise an Option |
|
Cover Letter for Modifications and Awards |
|
Exercise of Option Reminder |
|
Notification of Intent to Exercise Option |
|
Record of Payments |
|
Ratification Letter |
|
Determination to Ratify |
|
Response/Approval of Ratification |
Closeout
Document Name |
File Name |
COR Closeout Letter |
|
COR Closeout Checklist |
CORCloseoutChecklist.docx |
Final Invoice Request |
|
Contract Completion Statement |
|
Contractor Performance Report |
|
Contract Closeout Checklist |
|
Closeout Profile Sheet |
Operation and Maintenance (O&M)
Document Name |
File Name |
Request for Proposal (O&M) |
RFP-OM .doc |
Quality and Assurance Surveillance Plan (O&M) |
|
Performance Work Statement-Eastern Regional Research Center |
ERRC-PWS.doc |
Performance Work Statement-National Center for Agricultural Utilization Research |
|
Performance Work Statement-Richard B. Russell Agricultural Research Center | RRC-PWS.doc |
Performance Work Statement-Southern Regional Research Center | SRRC-PWS.doc |
Performance Work Statement-Western Regional Research Center | WRRC-PWS.doc |
Last Update: 09/05/2012