Baseline Proficiency Standards

Administrative Support Assistant

Basic Competencies

  • Interpret and apply regulations regarding premium pay.
  • Apply regulations regarding the principles of the Time and Attendance program.
  • Knowledge of what is allowed in making travel arrangements for government travelers.
  • Preparation of travel orders and vouchers accurately.
  • Knowledge of how to administer and correctly use the VISA check program.
  • Knowledge of regulations and requirements regarding usage of BankCard.
  • Demonstrate proficiency in using NOAA mandated software.
  • Knowledge of use of the Internet for information gathering.
  • Knowledge of basic principles of inventory and government purchasing guidelines.
  • Knowledge of regulations regarding purchasing authority for supplies and equipment.
  • Be able to communicate professionally with internal and external customers in written and oral format.
  • Demonstrate the capability for strong team oriented characteristics.
  • Display the capability to initiate office-wide directives.
  • Knowledge of basic principles regarding office security / emergency procedures.
  • Be able to receive office visitors and provide necessary information.
  • Effectively manage the office mail program.
  • Be able to serve as focal point for General Services Administration (GSA) vehicles.
  • Show the ability to set priorities.
  • Demonstrate proficiency in basic principles of file management.
  • Demonstrate the ability to maintain inventories and records of equipment and accountable property.
  • Demonstrate the ability to monitor and track budget allocations and expenditures.
  • Successfully maintain proper fiscal controls.
  • Be able to research and coordinate discrepancies with AMD.
  • Be able to provide correct requested budget reports.
  • Be able to properly and correctly maintain station property needs and records.
  • Be able to conduct and / or oversee physical inventory.
  • Successfully prepare all property documentation.
  • Demonstrate the ability to successfully resolve all unreconciled property reports.
  • Show the ability to find applicable regulations, and know which regulations are applicable to particular situations.
  • Be able to show discretion in dealing with personnel issues, and be able to prepare and submit forms related to personnel issues.

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    Last reviewed or updated on 11/10/99