Unauthorized commitment of Government Funds

to:	,

from:	, Chief, Acquisition Branch

subject:	Unauthorized Commitment of Government Funds

PR #

For

With

date:	5/23/2005

cc:

I have reviewed the information submitted by you and have ratified your unauthorized act of purchasing . This ratification is based on the fact that the contractor provided the supplies/services in good faith, and the Government received a benefit.

Your unauthorized act is a violation of the following regulations:

1.	Federal Acquisition Regulation (FAR) 1.601 - “Contracts may be entered into and signed on behalf of the Government only by contracting officers.”

FAR 1.602-1 (b) - “No contract shall be entered into unless the contracting officer ensures that all requirements of law, executive orders, regulations, and all other applicable procedures, including clearances and approvals, have been met.”

While I have ratified this act (enclosed), you are advised that future procurement and/or contractual actions in which you become involved must be submitted to the procurement office for execution. It is recommended that you review prohibited conduct as covered in the Employee Handbook, Appendix 1 (7 AGAR 401.602-3).

Because of Government publicity on alleged fraud, abuse, and waste of Federal funds, this memorandum is provided to protect your interests and to caution you on future involvement with unauthorized procurement and/or contractual actions.

Enclosure

Elegant Memo

Contracting Officer may elect to enclose the APD Past Performance Survey Questionnaire that fits the acquisition, i.e., supply, service, or O&M

ARS

2005-05-23