Aloha & Welcome to the
United States Army Hawaii Replacement Detachment!
Office: Soldier Support Center
Ayers Ave., Bldg. 750, Room 102,
Schofield Barracks, HI 96857
(808) 655-6291/6294
Barracks & 24 Hr CQ: B Quad, Waianae Ave, Bldg.156,
Schofield Barracks, HI 96857
(808) 554-9817
Soldiers being assigned to USARPAC, USARPAC Replacement, 8TSC, 8th STB, 8th HRSC, or 8th Replacement, will report to your respective unit at Ft. Shafter to in-process.
USARPAC S-1 (phone 808-438-3587/ 3625),
8TSC S-1 (phone 808-438-5581/ 5583)
PRIOR TO ARRIVING IN HAWAII
Leave extension
If you need a leave extension, check your orders for the Army Travel Assistance Center contact information. After you contact them, call the U.S. Army Hawaii Replacement Cadre to let them know your leave has been extended. During duty hours, call (808) 655-6291/6294; after duty hours, call (808) 554-9817.
**Special advisory note**
Soldiers who are PCSing to Hawaii with family members must go through an Exceptional Family Member Program (EFMP) Overseas screening in order to have their family members’ names put on their PCS assignment orders. Soldiers must confer with their unit S-1 Personnel Office for assistance. If their family members’ names are not on the PCS orders, the Soldiers will lose many benefits, such as:
• No payment or reimbursement for Family travel to Hawaii
• No payment or reimbursement for hotel stay in Hawaii for Family members
• COLA and/or housing allowance paid at single rate
• No/reduced Dislocation Allowance (DLA)
• Reduced Household Goods (HHG) shipment allowance
Hotel Reservations
• Prior to arrival contact The Inn at Schofield, (800) 490-9638 or http://innatschofield.com/ for reservations
• If rooms are unavailable they can provide you a list of TLA-approved hotels
Permissive Temporary Duty (PTDY)
• “Permissive” means there is no allowance for transportation or per diem
• Soldiers are not charged leave during this time
• Who qualifies: Soldiers qualifying to live in on-/off-post housing
• Authorized up to 10 days
• Request and approved from the first O-5 (LTC) commander of their losing unit
• Must indicate in Block 17 of DA 31 leave form that PTDY is authorized
• You cannot receive TLA (Temporary Living Allowance) prior to signing in from PCS leave
PTDY-upon arrival to Hawaii (for house hunting)
If you are authorized PTDY from your prior duty station, you must follow the procedures below or you will be charged leave:
• Report to Schofield Barracks Housing Services Office (HSO) located in Bldg. 950, Duck Rd., Schofield Barracks, HI (808) 275-3149
• Bring PCS orders and your DA 31 leave form annotated on the day your PTDY begins
• PTDY will end on the date specified on your DA 31 or date you sign in to the Replacement Detachment
• You cannot receive TLA prior to signing in from PCS leave and inprocessing with the Replacement Det.
If you are authorized PTDY from your prior duty station but want to receive TLA while on PTDY:
• Sign in to the Replacement Detachment
• In-process
• Report to your new unit
• Request PTDY from new unit commander
If you do not have approval from the losing duty station before arriving in Hawaii:
• Sign in to the Replacement Detachment
• In-process
• Report to your new unit
• Request PTDY from new unit commander
Hawaii Schools
Registration Requirements
Hawaii Department of Education requires that you provide specific documentation at registration. Be sure to bring the following:
• Form 14 Student Health Record/ Physical exam must have been taken in past 12 months. Appointment slip is acceptable for conditional admission. Military may take out-of-state physical results and shot records to base/post clinic to have them transcribed to Hawaii Form 14. (Specific to Hawaii and can be downloaded at http://sp.k12.hi.us/pdf/form14StudentHealthRecord.pdf)
• Birth Certificate or Passport
• Proof of current address
• Legal documents (if any)
• Documents from previous school (transcripts, etc.)
• Other (Inhaler and EpiPen Consent Form: http://sp.k12.hi.us/pdf/form_InhalerEpiPen.pdf)
For more information on schools and registration go to: http://doe.k12.hi.us/index.php
Health Requirements
Hawaii Department of Education requires that you provide health and immunization documentation at the time of registration. It is important that you accomplish as much of this as possible prior to your arrival in Hawaii. Failure to do so could delay your child’s enrollment in school.
For more information go to: http://hawaii.gov/health/family-child-health/immunization/school-health/index.html
The Interstate Compact on Educational Opportunity for Military Children
The Interstate Compact on Educational Opportunity for Military Children is an agreement among member states (Hawaii became a member in 2009) that addresses certain school transition issues for military children in a consistent manner.
For more information on the Compact go to: http://mwrarmyhawaii.com/images/CYSS/SSS/Interstate_Compact_Presentation-2010-04-22.pdf
Child, Youth and School Services (CYSS)
For information on programs offered by CYSS, to include day care, and the School Liaison Office contact them at (808) 655-9818 or http://mwrarmyhawaii.com/school-support-services
Registration Requirements for CYSS
Requirements for Pets
Hawaii's Animal Quarantine Law
Hawaii is rabies-free. Hawaii's quarantine law is designed to protect residents and pets from potentially serious health problems associated with the introduction and spread of rabies. All dogs and cats, regardless of age (puppies and kittens included) or purpose, must comply with Hawaii’s dog and cat import requirements.
For more information on the Quarantine Law, Prohibited Animals, Import Requirements, checklist go to: http://hawaii.gov/hdoa/ai/aqs/info
http://hawaii.gov/hdoa/ai/aqs/aqsbrochure.pdf
UPON ARRIVAL TO HAWAII AND SIGNING IN
Once you arrive at the Honolulu International Airport, sign in at the Replacement Detachment Liaison desk that is located between baggage claims F and G.
**If you do not sign in you could experience difficulties and delays during your in-processing**
Soldiers are authorized to report in civilian clothes; however, you must be clean-shaven, and in accordance with AR 670-1 (i.e., no piercing, etc.) http://www.army.mil/usapa/epubs/pdf/r670_1.pdf. Soldiers should bring all initial issue uniforms and hand-carry all-important documents (i.e., orders, leave form, marriage certificates, and prescriptions). Airlines sometimes lose baggage for a few days.
Documents needed to sign in to the Replacement Detachment
Copy of PCS orders with amendments
TDY enroute documents
Copies of DA Form 31 Leave Form
Copy of DA Form 788 POV Inspection Sheet (if applicable)
201 file (E-5 and below)
Copy of medical profiles (if applicable)
Airport transportation
Replacement drivers are available to transport you from the Airport to the Replacement Detachment barracks, The Inn at Schofield, the Hale Koa Military Hotel, and several other TLA-authorized hotels between the hours of 1000-2400 hours or the last flight of the night. During other hours, or if no one is at the desk, call the Replacement Detachment CQ at (808) 554-9817.
Signing in at the Replacement Detachment Charge of Quarters (CQ)
If you arrive and have not signed in at the Replacement Detachment Airport Liaison desk, you must sign in at the Replacement Detachment CQ. Be sure that you provide the CQ NCO with the documents listed above. Upon your completion of signing in, the CQ NCO will give you further instructions.
The CQ is located at Wright-Smith Ave., Nathan Hale Court, Bldg, 199 on Schofield Barracks, HI (808) 554-9817.
In-processing Soldier Housing Information
Single Soldiers (E1-E5) and unaccompanied/geographical bachelor Soldiers (E1-E5):
• Be assigned a room in the Replacement Detachment barracks during in-processing
Single and unaccompanied NCOs (E6 and above):
• Prior to arrival contact The Inn at Schofield for reservations at (800)490-9638 or http://innatschofield.com/
• Check-in with The Inn at Schofield located at 563 Kolekole Ave., Schofield Barracks
• If rooms unavailable get Statement of Non-Availability
• Check-in to a TLA-authorized hotel (The Inn at Schofield can provide list)
Accompanied Soldiers with dependents and dual military arriving together or with dependents, regardless of grade:
• Prior to arrival contact The Inn at Schofield for reservations at (800)490-9638 or http://innatschofield.com/
• Check-in with The Inn at Schofield located at 563 Kolekole Ave., Schofield Barracks
• If rooms are unavailable get Statement of Non-Availability
• Check-in to a TLA-authorized hotel (Family members’ names must be on the PCS orders to receive with-dependent TLA)
TLA (Temporary Living Allowances)
You must be signed in from leave; and be a single Soldier (E6 and above), unaccompanied Soldier (E6 and above), accompanied Soldiers with dependents, or dual military arriving together. On the day your leave form is signed:
Soldiers assigned to Oahu North (Schofield Barracks, Wheeler, or Helemano) must:
• Prior to arrival contact The Inn at Schofield for reservations at (800) 490-9638 or http://innatschofield.com/
• Check in with The Inn at Schofield Barracks located at 563 Kolekole Ave., Schofield Barracks
• If rooms are unavailable get Statement of Non-Availability
• Check-in to a TLA-authorized hotel (The Inn at Schofield can provide list)
• Every 10 days turn in your TLA documents in to The Inn at Schofield Barracks
Soldiers assigned to Oahu South (Camp Smith, Fort Shafter, Tripler, and Hickam) must:
• Prior to arrival contact The Inn at Schofield for reservations at (800) 490-9638 or http://innatschofield.com/
•Check with The Inn at Schofield Barracks located at 563 Kolekole Ave., Schofield Barracks
• If rooms unavailable get Statement of Non-Availability
• Check-in to a TLA authorized hotel (The Inn at Schofield can provide list)
• Every 10 days your S-1 will need to make you an appointment with the Fort Shafter Finance Office to turn in your TLA documents
Important Information: The Statement of Non-Availability cannot be backdated. If you do not get a Statement of Non-Availability, your TLA may not be in effect, and you may not be reimbursed for the hotel.
For more information on TLA go to the following links:
http://www.25idl.army.mil/dpw/housing/TLA%20tri-fold.pdf
http://www.defensetravel.dod.mil/perdiem/faqtle.html
Shuttle for in-processing Soldiers (Monday-Friday): The Replacement Detachment provides shuttle service between 0400-0730 hrs from several TLA-authorized hotels and military lodging to the Soldier Support Center at Schofield Barracks. Return trips depart the Replacement Detachment barracks at 1700 hrs. Check with Replacement Cadre for specific hotels and pick-up times.
Processing schedule
• Garrison Replacement Program in-processing will be 5 days (4 days on holiday week)
• Schedules may change due to holidays
• In-processing begins on Monday at 0800 hrs.
• Ship out to gaining units is Friday at 1000 hrs.
• If you arrive after 0900 hrs on Monday you will in-process the following week
• There are two separate in-processing schedules, a junior enlisted schedule (E-1 thru E-5) and a senior enlisted schedule (E-6 and above)
• VIP Senior Soldiers (E9, CW5, O5 and above) will have a separate, shorter schedule
• The Replacement Detachment conducts a swim assessment on Thursday mornings that requires you to swim in full uniform (ACUs) minus boots (be sure you bring an extra set of ACUs)
ADDITIONAL INFORMATION
Housing & Unit Billeting
Single Soldiers (E1-E5) are assigned a room in the unit barracks.
Unaccompanied/geographical bachelor Soldiers (E1-E5) will need to see the senior property manager for your brigade. Request for additional time require a written memorandum by your First Sergeant to the First Sergeant Barracks Initiative office.
Single and unaccompanied NCOs (E6 and above), accompanied Soldiers with dependents, and dual military arriving together, regardless of grade will reside in on-post or off-post housing. You should budget money prior to arrival to avoid taking on new debt to pay move-in costs (deposit, first month’s rent, and utilities deposit).
On-Post Housing
On-post housing is privatized and is managed by Army Hawaii Family Housing (AHFA). You will pay pro-rated rent and security deposit for the remainder of the month you move in. For information on office locations and how to apply for on-post housing go to: http://www.armyhawaiifamilyhousing.com/
Authorized Privately Owned Weapon (POW)
• Upon arrival, turn your weapons in to the Replacement Detachment to be stored
• You must register them with the Honolulu Police Department within 72 hrs of arrival
• Hand-carry them to the Honolulu Police Department (808-529-3371) for processing
• Have a valid photo identification and proof of citizenship, if born outside the United States, bring proof of citizenship such as an Original US Passport, Original Naturalization Certificate, Original Born Abroad Certificate, or if you are in the military your Enlisted (ERB) or Officer (ORB) Record Brief will suffice only if the document states you are a United States Citizen
• Bring the registration slip to the on-post Vehicle Registration Office for military installation registration (808) 655-9119
For more information go to: http://honolulupd.org/info/gunlaw.htm
POV (Privately Owned Vehicle)
• If you ship a POV you may track it by going to www.whereismypov.com.
• All vehicles arrive at Matson Transportation and can be claimed at the Vehicle Processing Center (VPC), Pier 51-B, Sand Island Access Road, Honolulu, HI (808) 848-8383
• You will need current registration, DD-788, and a valid driver’s license to pick up vehicle
Vehicle Registration
To register your car in Hawaii, you will need to get a CS-L (MVR) 50 Non-Resident Certificate from the Replacement Detachment during in-processing as part of your needed documents.
In lieu of Out-of-State permit (get Hawaii plates) you must produce the following for vehicle currently registered out of state:
• Current Hawaii Vehicle Inspection Certificate
• Current out-of-state registration
• Shipping documents (Bill of Lading)
• Application for Registration (Form CS-L 1) signed by owner(s)
• Pay fees (cash, check, money order, traveler's check, or cashier's check)
Out-of-State permit (keep current state’s plate) must have the following:
• Current Hawaii Vehicle Inspection Certificate
• Current out-of-state registration
• Shipping documents (Bill of Lading)
• Fill out Form CS-L 27 (out-of-state permit application form)
• Pay fees (cash, check, money order, traveler's check, or cashier's check)
All vehicles must be registered with the military on-post Vehicle Registration Office, Bldg. 750, Rm. 116 (808) 655-9119. You must have a Hawaii safety inspection, vehicle registration, and proof of insurance.
Important Information: Hawaii No-Fault Insurance is required to drive in the state
For more information go to: http://www.state.hi.us/dot/publicaffairs/motorvehicleregistration.htm General information
The PX, commissary, bank, post office, credit union, movie theater, gymnasium, and dining facility are all within walking distance of the Replacement Barracks and The Inn at Schofield Barracks.
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