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Rapid Vendor Payment
In accordance with the Prompt Payment Act and Department of Defense Policy,
MVN is committed to paying our vendors in a timely and correct fashion. This
webpage will provide you with instructions on how to complete and submit an
invoice to the U.S. Army Corps of Engineers.
Basic Instructions:
When you receive a contract from the U.S. Army Corps of Engineers, you should
review the Contract Line Items (CLINs) to make sure you understand what you
are required to deliver. Your invoices shall match the contract document’s
CLINs so the Government can ensure that you are properly compensated for delivered
items and/or services. The contract may allow for Progress Payments. If your
contract allows for Progress Payments, you will submit your invoice to the District
Contact. If your contract does not allow for Progress Payments, you shall submit
all invoices to the paying office with a copy to the District Contact. The paying
office for the U.S. Army Corps of Engineers is as follows:
U.S. Army Corps of Engineers Finance Center
5722 Integrity Drive
Millington, TN 38054-5005
The regulations governing the submission of invoices are contained the Federal
Acquisition Regulation and its supplements. You may review this regulation
at the following link: http://www.arnet.gov/far/current/html/Subpart%2032_9.html#wp1032900
Contract Type Determines How You Will Be Paid:
If you have a contract for a supply or service, you must submit invoices
for items delivered or services performed. In most cases, advance or partial
payments are not authorized. Click here for
more information.
If you have a contract for construction or Architect-Engineering, you are
authorized for progress payments. Click here
for more information.
Payment Lead Times:
In most cases, the Government will only process a payment once the goods
and services have been received. Unless your contract specifically authorizes
advance payment, do not submit invoices for any item until after it has been
delivered and accepted by the Government.
For goods and services (except construction services), the Government will
disburse funds within 30 calendar days of receipt of a proper invoice from
the contractor. For construction services, the Government will disburse funds
within 14 calendar days of receipt of a proper invoice from the contractor
except for refunds and final payment. Refunds and final payments are disbursed
within 30 calendar days.
If you are a Small Disadvantaged Business, DoD’s policy is to expedite
payment. In most cases the Government will attempt to make payment after the
7 calendar day constructive acceptance period has passed.
Invoice Requirements:
The Contractor shall submit an original invoice and three copies (or electronic
invoice, if authorized) to the address designated in the contract to receive
invoices. An invoice must include --
(i) Name and address of the Contractor;
(ii) Invoice date and number; Period of Service
(iii) Contract number, contract line item number and, if applicable, the delivery/task
order number;
(iv) Description, quantity, unit of measure, unit price and extended price
of the items delivered;
(v) Shipping number and date of shipment, including the bill of lading number
and weight of shipment if shipped on Government bill of lading;
(vi) Terms of any discount for prompt payment offered;
(vii) Name and address of official to whom payment is to be sent;
(viii) Name, title, and phone number of person to notify in event of defective
invoice; and
(ix) Taxpayer Identification Number (TIN). The Contractor shall include its
TIN on the invoice only if required elsewhere in this contract.
(X) Your small business status. If you are a Small Disadvantaged Business,
make sure you indicate this on the face of the invoice.
District Contacts:
The contract document will normally provide a point of contact from MVN. If
the contract does not provide a specific point of contact, you should contact
the Contracting Officer that signed the document to find out who is the District
Contact. The District Contact is the person that is most familiar with the goods
and/or services you will be providing and normally receives those items for
the District.
MVN is organized into various functional offices and divisions. In most cases,
you should be aware of the office your District Contact resides. If you have
a question about how to submit an invoice and cannot reach your District Contact,
please contact the following individuals: Contracting Division –
Pamela Fischer, 504-862-2865
Engineering Division – Nicki Glueck, 504-862-1848
Construction Division – Pam Michel, 504-862-1719 (Construction Contracts)
Construction Division – Roger Gonzales, 504-862-2925 (A-E Contracts)
Operations Division – Robbie Serio, 504-862-2541
Real Estate Division – Hope Jackson, 504-862-2891
Facilities – Shelton Kennedy, 504-862-2007
Safety and Security – Dave Hickman, 504-862-2205
Hurricane Protection Office - Beth Cavalero, 504-862-2932
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