Participating in Simplified Acqusitions at NRL

Our Procurement Authority

The Supply and Information Services Division is responsible for procuring materials and/or services with an estimated price at or below the Simplified Acquisition threshold of $150,000 on the open market. Additionally, we also procure materials and/or services from GSA Schedule contracts and other indefinite delivery type contracts up to the maximum order limit of the contract. The Supply and Information Services Division has unlimited authority when ordering from the Government's Wholesale Supply System. Procurements over the open market procurement limit of $150,000 are the responsibility of the NRL Contracting Division, Code 3200.

Getting Started

If you would like to be considered for future procurement opportunities, email your company information to SolQnA@nrl.navy.mil or mail to:

Naval Research Laboratory
Purchasing, Code 3410
4555 Overlook Avenue
Washington, D.C. 20375-5000

Additionally, Purchasing, NRL Code 3410, has set aside Monday mornings as "Vendor Days" to allow contractors/vendors an opportunity to visit and meet the Contracting Officers/Purchasing Agents. Mondays during the month of September as well as those during Christmas Holidays are excluded.

Please contact the Receptionist at (202) 767-9288 to schedule an appointement.

How to Respond to Solicitations

All Requests for Quotations (RFQs) issued by the Supply and Information Services Division will be posted on this website for download by potential quoters. The RFQs are in PDF format and are viewable with the Adobe Acrobat Reader. Amendments to these RFQs will also be posted on this website for download.

If you choose to participate in a particular solicitation it is your responsibility to check this website on a regular basis. This will ensure that you receive any amendments that are issued to a particular RFQ that you may have interest in.

Questions regarding any RFQs should be addressed to the Contracting Officer at the fax number stated in the RFQ or via email to SolQnA@nrl.navy.mil . Please reference the RFQ number on the subject line of the email. Any questions must be submitted to the Contracting Officer at least five (5) working days in advance of the closing date for the RFQ.

The answers to any questions that are submitted will be provided to all potential quoters in the form of an amendment to the RFQ posted on this website.

The submission of all responses to RFQs posted on this site must be in writing by the closing date, time and the place specified in the RFQ.

Current Solicitations (combined synopsis/solicitations are listed below)

RFQ Number	Issue Date	Amendment Issue Date	Current Closing Date	Description	View Synopsis
N00173-13-Q-0001	10/18/12	11/9/12	11/16/12	BNC Twinax Plug	13-Q-0001
N00173-13-Q-0005	11/7/12	11/7/12	11/15/12	Repair Vault Door	13-Q-0005
N00173-13-Q-0006	10/24/12	N/A	10/29/12	Single Board Computer	13-Q-0006
N00173-13-Q-0008	10/26/12	N/A	11/09/12	Replace Piping and Install Dispenser on Above Ground Storage Tank	13-Q-0008
N00173-13-Q-0010	11/2/12	12/6/12	12/12/12	Replace Manual Valves on Chiller	13-Q-0010
N00173-13-Q-0011	11/1/12	N/A	11/16/12	Replace Roof	13-Q-0011
N00173-13-Q-0014	10/31/12	N/A	11/13/12	Printer	13-Q-0014
N00173-13-Q-0015	10/31/12	N/A	11/13/12	Hardware	13-Q-0015
N00173-13-Q-0018	11/2/12	N/A	11/16/12	LASR Plant Maintenance	13-Q-0018

N00173-13-Q-0021	11/1/12	N/A	11/13/12	Hardware & Software Maintenance	13-Q-0021
N00173-13-Q-0025	11/5/12	N/A	11/15/12	Ion-Gun/Wien Velocity Filter System	13-Q-0025
N00173-13-Q-0027	11/8/12	N/A	11/21/12	Seal Doors, Windows and Soffit	13-Q-0027
N00173-13-Q-0028	11/8/12	N/A	11/15/12	CompactPCI Computer	13-Q-0028
N00173-13-Q-0031	11/16/12	N/A	11/27/12	RF Solution Radios	13-Q-0031
N00173-13-Q-0034	12/3/12	N/A	12/18/12	Provide 480 Volt, 3-Phase, 400-AMP Power	13-Q-0034
N00173-13-Q-0036	11/26/12	12/3/12	12/14/12	Replace Concrete Handicap Ramp	13-Q-0036

N00173-13-Q-0037	11/26/12	N/A	12/10/12	Film Applicator	13-Q-0037
N00173-13-Q-0038	11/28/12	N/A	12/07/12	Duplex Compressor	13-Q-0038

N00173-13-Q-0042	11/30/12	N/A	12/10/12	Oscilloscopes	13-Q-0042
N00173-13-Q-0048	12/5/12	N/A	12/14/12	Network FlowEngine	13-Q-0048
N00173-13-Q-0050	12/18/12	N/A	12/26/12	Preventative Maintenance for High Purity Water System	13-Q-0050
N00173-13-Q-0051	12/18/12	N/A	12/26/12	Gas Compressor	13-Q-0051

N00173-13-Q-0053	12/13/12	N/A	12/24/12	Switch & Cable	13-Q-0053
N00173-13-Q-0054	12/20/12	N/A	12/26/12	Software License	13-Q-0054
N00173-13-Q-0058	12/27/12	N/A	01/07/13	3SAE Fusion Splicer	13-Q-0058
N00173-13-Q-0059	12/31/12	N/A	1/11/13	Multi-Fingered Programmable Grasper (Robotic Hand) Turn-Key System with Tactile Sensing	13-Q-0059

N00173-13-Q-0060	12/31/12	N/A	1/07/13	FCOE License & Network Adapters	13-Q-0060
N00173-13-Q-0063	1/02/13	N/A	1/11/13	Thermal Desorption System (TD)	13-Q-0063
N00173-13-Q-0064	1/03/13	N/A	1/14/13	Laser	13-Q-0064
N00173-13-Q-0065	1/02/13	N/A	1/11/13	Computers	13-Q-0065
N00173-13-Q-0066	1/7/13	N/A	1/16/13	Rackmount Workstation	13-Q-0066
N00173-13-Q-0067	1/7/13	N/A	1/16/13	1470 Celltest Configuration System	13-Q-0067
N00173-13-Q-0068	1/10/13	N/A	1/16/13	Electochemical Test Load for Power & Energy Facility	13-Q-0068
N00173-13-Q-0070	1/4/13	N/A	1/14/13	Software	13-Q-0070
N00173-13-Q-0072	1/7/13	N/A	1/16/13	Report on Energetics Biodegration	13-Q-0072
N00173-13-Q-0074	1/10/13	1/22/13	1/25/13	Network Components	13-Q-0074
N00173-13-Q-0075	1/11/13	N/A	1/22/13	20 Ton Chiller	13-Q-0075
N00173-13-Q-0078	1/14/13	N/A	1/18/13	NRLMRY Cray XE6M Cabinet	13-Q-0078
N00173-13-Q-0080	1/17/13	1/24/13	1/31/13	Probe Station Component	13-Q-0080
N00173-13-Q-0088	1/29/13	N/A	2/5/13	Catalyst	13-Q-0088

Combined Synopsis/Solicitation

The following combined synopsis/solicitation have been posted to the Federal Business Opportunities (FedBizOpps.gov)website. The FedBizOps notice also provides instructions for preparing and submitting quotations. No written solicitation will be issued. This information is provided for your convenience.

Solicitation Number	Date Posted	Title	Response Date
N00173-13-Q-0084	1/11/13	Precision Cooling Unit for Computer Room	1/28/13
N00173-13-Q-0085	1/14/13	Upgrade for Deep UV Mask Aligner	1/28/13
N00173-13-Q-0086	1/11/13	Atmospheric Dielectric Barrier Discharge System	1/28/13
N00173-13-Q-0087	1/11/13	VHF/UHF Receivers	1/25/13
N00173-13-Q-0089	1/14/13	Tapes and Drive for Spectra	1/28/13
N00173-13-Q-0090	1/24/13	ISO Container	2/8/13
N00173-13-Q-0096	1/24/13	3D Electromagnetic Analysis Software	2/8/13
N00173-13-Q-0098	1/31/13	Power Conditioner and Accessories	2/15/13
N00173-13-Q-0101	1/31/13	ModelSim + Precision RTL Software	2/14/13
N00173-13-Q-0105	1/31/13	Spectrometer	2/14/13

Notice to Unsuccessful Vendors

Notification to unsuccessful contractors/vendors will only be given if requested. When a contractor/vendor requests information on an award, which was based on factors other than price alone, the notification will include a brief explanation of the basis for the contract award decision, but will not include a point by point comparison with the successful quote.

NRL Purchase Card Program

NRL promotes a highly successful purchase card program with over 300 cardholders. Our cardholders represent scientists, engineers, support personnel and contracting officers. For additional information about participating in the purchase card program please contact our Agency Program Coordinator, via e-mail or phone at (202) 404-8165.

Frequently Asked Questions

What do you do if the items or services that I quote on are not the same as those requested?

If a contractor/vendor has offered something different than the NRL requester has asked for, the Contracting Officer/Purchasing Agent will work with the requester to determine if the substituted item(s) or service(s) are acceptable.

What if I am unable to meet the required delivery, but I quote the best price?

The Contracting Officer/Purchasing Agent will contact the NRL requester for the purpose of determining if the delivery date quoted would be acceptable. If the requester relaxes the required delivery date, then all contractors/vendors originally solicited will have to be notified of this relaxed requirement and be permitted to submit a new quote.

How long does it take to award a purchase order after the closing date of the RFQ?

It is the responsibility of the NRL requester to evaluate the technical aspects of a quotation and determine the contractor's/vendor's compliance or non-compliance with the specification requirements. After receipt of quotes, the entire quotation package, exclusive of prices, is forwarded to the requester for a written evaluation. This usually takes only a matter of a few days.

Does the lowest quoter always get the award?

Contracting Officers/Purchasing Agents may evaluate quotations based on price alone or price and other factors (e.g. past performance or quality). If quotes are evaluated on price and other factors, these other factors will be identified and made clear in the RFQ.

Are discounts offered by a contractor in his quote considered in the evaluation?

Often times, contractors/vendors are sometimes willing to extend discounts based on quantity. The buyer will take this type of discount into consideration in the evaluation of the quoted price prior to award. However, prompt payment discounts offered, while greatly appreciated, cannot be considered in the evaluation of quotes.

Points of Contact

Reach us by email:

General inquiries: help_supply@nrl.navy.mil

Specific solicitation questions:
SolQnA@nrl.navy.mil

Payment by Credit Card:
Submit invoices per Block 19 of the purchase order or contact help_supply@nrl.navy.mil for assistance.

Other payment methods inquires:
Submit invoices per Block 19 of the purchase order or contact apinvoices@nrl.navy.mil for assistance.

Reach us by phone:

Small Purchase (General) (202) 767-9288
Purchasing Branch Head (202) 767-2303
Deputy Supply Officer (202) 767-3778
Supply Officer (202) 767-3446

Small Business Participation

Open market acquisitions with an anticipated value greater than $3000 are set aside by law exclusively for small businesses regardless of the procurement vehicle. The NRL Supply and Information Services Division has very stringent small business participation goals that we make every effort to meet. Small business participation in the procurement process, here at NRL, continues to grow.

For more information visit the U.S. Small Business Administration at SBA.Gov

FedBizOpps

Proposed Acquisitions between $25,000.01 and $150,000 will be synopsized on the Federal Business Opportunities Website for 15 days prior to solicitation. The Contracting Officer will consider each individual procurement as to its complexity, availability and urgency when establishing the response time to the RFQ.

SAM

The System for Award Management (SAM) is a free web site that consolidates the capabilitites you used to find in CCR/FedReg, ORCA and EPLS. All Contractors must be registered in SAM.

User guides and helpful hints for SAM can be found at the Service Desk: http://www.FSD.gov