Graduate Admission Requirements
At the graduate level individuals must meet admissions requirements at both the institutional and departmental level, each of which is subject to considerable variation. Institutional requirements are determined by the graduate school and are applicable to all applicants. Departmental requirements determine admission for candidates in that particular area of study. Departmental admissions requirements are often more specific and demanding than institutional requirements. Institutional requirements will include:
- Evidence of four years tertiary study: official transcripts / academic records will be required from each undergraduate and/or graduate institution that you have attended.
- Supporting references or recommendations: two or three will be required, from professors or lecturers, if you are applying to an academic degree program. References from your undergraduate institution and your employer(s) will be useful if you are applying to a professional program.
- Personal statement: This can be a deciding factor in an application. Content may be either a general or a comprehensive personal statement, or responses to very specific questions asked by the school.
- Scores on one or more admissions tests: Registration and Information Bulletins for GRE & GMAT tests required by U.S. universities are available from the U.S. Educational Advising Center. Test preparation materials are available from the advising center.
Each university will state its testing requirements, the most common of which are:
- GRE- Graduate Record Exam: The General Test measures verbal, quantitative and analytical reasoning skills that have been developed over a long period of time and are not necessarily related to any particular field of study. The Subject Tests measure achievement in a particular subject area, and assume an undergraduate major or extensive background in that discipline. The free 48 page Bulletin provides complete information about the tests, policies and procedures, and includes registration forms, test dates and sites, fees (US$140 for the General Test; US$150 for a Subject Test), etc. Test preparation materials are available from the advising center.
- GMAT - Graduate Management Admission Test: This test measures general verbal, mathematical and analytical writing skills that are developed over a long period of time, and is usually required for admission to graduate schools of management. The free 40 page Bulletin contains complete information about the test, and includes registration forms, test dates and sites, fees (US$225), etc. Test preparation materials are available from the advising center.
- TOEFL - Test of English as a Foreign Language: This test measures the English proficiency of non-native English speaking students, and is required when the majority of a student's education has not been in English. The free Bulletins contain complete information about the test, and include registration forms, test dates and sites, fees (US$130), etc. Test preparation materials are available from the advising center.
To register to take the GRE, GMAT, or TOEFL you will need to contact the Regional Registration Center in Kuala Lumpur, Malaysia:
Mailing Address:
Prometric
P.O. Box 12964
50794 Kuala Lumpur
MALAYSIA
Registration Phone: 603 7628 3333
Fax Number: 603 7628 3366
E-mail: searrc@prometric.com
Paper-based Testing
Paper-based testing is offered on selected dates at the International Secondary School in Suva. There are very limited opportunities to take the tests this way so plan early. Registration for all tests can be done online if you have access to a credit card or you may contact your nearest advising office for a bulletin with a mail-in registration form included. Not all tests are available at every location on every test date so check your nearest center's details carefully.
TOEFL -- check the TOEFL website or obtain a copy of the TOEFL Information Bulletin for details about test days, times and location.
GRE General Test is available as a paper-based test in Suva -- check the GRE website for details about test dates, times and location.
GMAT – Graduate Management Admission Test -- check the GMAT website for details about test date, times and location.
LSAT - Law School Admission Test: The LSAT is a half-day standardized test required for admission to all 200 LSAC- member schools. It provides a standard measure of acquired reading and verbal reasoning skills that law schools can use as one of several factors in assessing applicants.
MCAT - Medical College Admission Test: The MCAT is a seven (7) hour exam (not including breaks) offered twice each year. The goal of the MCAT is to help admission committees predict which of their applicants will be successful in medical school. The MCAT tests your knowledge of Physics, Biology, Inorganic and Organic Chemistry, Verbal Reasoning, and your ability to apply this knowledge.
MAT - Miller Analogies Test: This test identifies those who are analytical and logical thinkers. It is a one hour analogies based test. It is required by some graduate schools. Special arrangements must be made with both Harcourt Assessments and an examiner who meets the minimum requirements which the candidate must locate.
Application Process
The American academic year runs from approximately September to May. It is best to begin your search at least 12 months (and preferably 15-18 months) before you hope to commence study. Graduate schools have a wide variety of procedures for filing applications, so read and follow each institution's instructions carefully.
Year Preceding Enrolment
April - June: Begin researching institutions offering graduate degrees in your area of interest, and start investigating possible non-university sources of financial assistance (funding opportunities within Fiji as well as private foundations and other sources in the U.S.). Even if the university which ultimately grants you admission also offers financial assistance, it won't be sufficient to meet all your tuition and living costs. Don't delay this important step.
July - August: During this period you should determine which standardized admission tests you will be required to take, and register to do so. You will also need to obtain international student admission application forms directly from the Graduate Admissions Office of each institution on your list. Write, fax or send an e-mail message with basic details of your academic record, and indicating the degree program for which you plan to apply. Request that the information packet be returned by airmail. The university will usually send accompanying information on costs, admission requirements, visas, etc. Ideally you will have a final list of perhaps five to six institutions to which you intend to apply formally, by around August/September.
September - December: Between September and December you will be completing admission application forms, taking admission tests, arranging for references to be sent directly to your selected institutions, obtaining original transcripts of your academic records, and applying for scholarships and/or fellowships. Note the application deadlines in the information you receive. Deadlines will differ, but are usually between December and March. Stated deadlines are generally the final date for receipt of applications and all supporting credentials (including references), as well as official test scores. Incomplete applications will not be considered, so it is important to make sure your entire application is complete in every detail.
Many schools have a 'rolling admissions' policy, i.e. they evaluate applications in order of their receipt and completion. Apply early. A school with a rolling admissions process, while it may have a final deadline for applications in early April, will begin to evaluate applications and make admissions decisions in the middle of the previous November. Applicants usually receive a decision about eight weeks after the graduate school receives a completed application.
When filling out the application forms, pay special attention to the 'statement of purpose' or 'personal essay'. For most universities, this is a very important part of the application. In the statement of purpose you may want to address the following:
- Research or work you have done which is relevant to your graduate program;
Your particular interest in the university (i.e. indicate your knowledge of the university and department); - Your specific personal, academic, and career goals as related to your graduate studies;
- And any additional information which is relevant and which will distinguish you from other applicants.
Allow at least eight weeks after your application file at an institution is complete, before expecting to receive an admissions decision. Many graduate schools send offers of admission only in March and April. Most universities will require a reply by early May, and formal acceptance of an offer will most likely require a deposit as evidence of your intention to enroll.
Year of Enrollment
March - May: Each offer of admission should be accompanied by an indication of how much, if any, financial assistance the university is prepared to offer you. When you have accepted an offer of admission, you should also notify other institutions that offered you admission that you will not be accepting their offer.
June - August: You may apply for a visa once you have received a Certificate of Eligibility (either an I-20 form or an IAP-66) from the university you will be attending. A Certificate of Eligibility is valid only for study at the institution issuing it - and only for the starting dates specified. There are two types of student visas, an F-1 and a J-1. The J-1"Exchange Visitor" visa is only available to students who are sponsored by the U.S. government, the home-country government, an academic institution or some other sponsoring organization. For example students awarded Fulbright Postgraduate Student Awards will be issued with a J-1 visa.
You will need an I-20 Certificate of Eligibility form to apply for an F-1 (student) visa. Applicants for an F-1 visa must also prove that they have full financial support. Any dependents with you will be prohibited from working in the U.S. Regulations for the F-1 visa restrict off-campus employment. Work on-campus may be permitted up to 20 hours per week if it will not displace a U.S. worker and not interfere with the student's studies. Many institutions require clearance from the Foreign Student Adviser before an F-1 student may be employed on campus.
An IAP-66 Certificate of Eligibility form is needed to apply for a J-1 (exchange visitor) visa. The dependents of students issued with a J-1 visa are permitted to apply for a work permit after arrival in the US but these may not be readily obtainable. This visa often contains a 'return home' clause, at the end of the study period. On-campus employment is automatically authorised for the J-1 visa holder, providing the employment does not interfere with a full program of study. Off-campus employment is also permitted under certain circumstances.
Graduate students on either visa may be employed as a teaching or research assistant at the institution in which they are enrolled. Prior approval from the Immigration and Naturalization Service is not required because this type of employment is considered to be an integral part of the student's study program. Both visas provide for a period of practical training or work experience under certain conditions following completion of the study program.