DESCRIPTION |
RECOMMENDED AGENCY ACTIONS
(in addition to your regular Continuity of Operations requirements) |
FEB ACTIONS AND POSSIBLE BRIEFINGS |
Prior to
Outbreak/Event |
·
Develop
plan; review plan on regular basis.
·
Educate
and train employees on infectious disease and pandemic influenza issues
and agency's plan.
·
Purchase
infection control supplies.
·
Conduct
annual infectious disease / disease containment / etc. tabletop exercise
or scenario-driven discussion at a minimum.
·
Communicate importance of developing family preparedness plan to
employees.
·
Develop
Telework Program and test periodically.
·
Develop
Memoranda of Understanding (MOUs) with health agencies. |
·
Oklahoma
State Department of Health, OKC-County Health Department, Tulsa Health
Department, or CDC - Annual Updates. |
Confirmed
Human Outbreak of Interest Overseas (outside North America)
|
·
Review
all previous recommended agency actions.
·
Review
Pandemic/COOP Plans and assess supplies.
·
Provide
continued employees education and training (home readiness kit,
essentials, etc.).
·
Relay
Federal travel advisories to employees.
·
Review
MOUs with health agencies.
·
Review
interagency actions in shared use facilities.
·
Brief
employees on confirmed outbreak.
·
Conduct
test of telework program.
·
Purchase
additional personal health and hygiene supplies as appropriate. |
·
Share
status briefing from Oklahoma State Department of Health, OKC-County
Health Department, Tulsa Health Department, or CDC.
·
Review
Federal Agency medication distribution plan.
·
Link or
post Federally-issued travel advisories on FEB web site.
·
Brief on
Personnel Issues during a Pandemic (OPM).
|
Widespread Outbreak in Multiple Locations Overseas (outside North
America) |
·
Review
all previous recommended agency actions.
·
Relay
Federally-issued travel advisory updates to employees.
·
Review,
finalize, and test/retest telework plans (train employee family members
on restricted internet usage).
·
Start
pre-positioning personal health and hygiene supplies.
·
Develop
an Alternate work schedule plan. (Adjusting work shifts to maximize
social distancing)
·
Review
employee emergency pay and leave policies.
·
Review
social distancing measures and begin to plan for implementation.
·
Review
essential functions/personnel.
·
Consider
appropriate time to suspend non-essential Employee services (such as
gym). |
·
Provide
status update and useful website links.
·
Provide
Employee Education Recommendations.
·
Send
Federal Agency medication distribution plan reminder.
·
Update
Federally-issued travel advisories on FEB web site. |
Outbreak
in North America but not in Oklahoma |
·
Review
all previous recommended agency actions.
·
Continue
employee communication/education efforts (continue update on situation).
·
Consider
discontinuing non-essential Employee services (such as gym) based on the
severity of the outbreak.
·
Consider
limitations on official travel of employees as appropriate.
·
Review
and consider implementing social distancing measures.
·
Review
and consider implementing telework program. |
·
Share
Oklahoma State Department of Health, OKC-County Health Department, Tulsa
Health Department, or CDC updates.
·
Provide
update on Federal or State issued travel advisories. |
Outbreak
in Oklahoma |
·
Review
all previous recommended agency actions.
·
Continue
staff briefing/update on situation.
·
Review
and implement teleworking as appropriate.
·
Consider
implementation of alternate work schedules to maximize social
distancing.
·
Monitor
and document health and welfare of personnel.
·
Strongly
encourage employees displaying symptoms to stay home for length of time
recommended by CDC.
·
Review
HR/Agency policies regarding leave and suspension of medical
documentation requirements.
·
Consider
limitations on official travel of employees as appropriate.
·
Implement
remaining social distancing measures.
·
If
appropriate - have employees complete medication distribution form
provided by Oklahoma State Department of Health, OKC-County Health
Department, or Tulsa Health Department. |
·
Provide
Web Cast / Teleconference Meeting for updates.
·
Share
Oklahoma State Department of Health, OKC-County Health Department, Tulsa
Health Department, or CDC updates.
·
Identify
agency challenges / assistance needed.
·
Provide
update Federal or State issued travel advisories. |
Additional Waves / Outbreaks and Recovery |
·
Provide
continual staff briefing/update on situation.
·
Prepare
for future/additional waves if applicable.
·
Coordinate with Oklahoma State Department of Health, OKC-County Health
Department, or Tulsa Health Department on possible mass medication
distribution through continuing waves.
·
Work on
restoring normal agency operations.
·
Assess
employee assistance program needs. |
·
Coordinate employee assistance program services to meet the needs among
the agencies. |