Prior to Outbreak/Event

·  Develop plan; review plan on regular basis.

·  Educate and train employees on infectious disease and pandemic influenza issues and agency's plan.

·  Purchase infection control supplies.

·  Conduct annual infectious disease / disease containment / etc. tabletop exercise or scenario-driven discussion at a minimum.

·  Communicate importance of developing family preparedness plan to employees.

·  Develop Telework Program and test periodically.

·  Develop Memoranda of Understanding (MOUs) with health agencies.

·  Oklahoma State Department of Health, OKC-County Health Department, Tulsa Health Department, or CDC - Annual Updates.

Confirmed Human Outbreak of Interest Overseas  (outside North America)

·  Review all previous recommended agency actions.

·  Review Pandemic/COOP Plans and assess supplies.

·  Provide continued employees education and training (home readiness kit, essentials, etc.).

·  Relay Federal travel advisories to employees.

·  Review MOUs with health agencies.

·  Review interagency actions in shared use facilities.

·  Brief employees on confirmed outbreak.

·  Conduct test of telework program.

·  Purchase additional personal health and hygiene supplies as appropriate.

·  Share status briefing from Oklahoma State Department of Health, OKC-County Health Department, Tulsa Health Department, or CDC.

·  Review Federal Agency medication distribution plan.

·  Link or post Federally-issued travel advisories on FEB web site.

·  Brief on Personnel Issues during a Pandemic (OPM).

Widespread Outbreak in Multiple Locations Overseas (outside North America)

·  Review all previous recommended agency actions.

·  Relay Federally-issued travel advisory updates to employees.

·  Review, finalize, and test/retest telework plans (train employee family members on restricted internet usage).

·  Start pre-positioning personal health and hygiene supplies.

·  Develop an Alternate work schedule plan. (Adjusting work shifts to maximize social distancing)

·  Review employee emergency pay and leave policies.

·  Review social distancing measures and begin to plan for implementation.

·  Review essential functions/personnel.

·  Consider appropriate time to suspend non-essential Employee services (such as gym).

·  Provide status update and useful website links.

·  Provide Employee Education Recommendations.

·  Send Federal Agency medication distribution plan reminder.

·  Update Federally-issued travel advisories on FEB web site.

Outbreak in North America but not in Oklahoma

·  Review all previous recommended agency actions.

·  Continue employee communication/education efforts (continue update on situation).

·  Consider discontinuing non-essential Employee services (such as gym) based on the severity of the outbreak.

·  Consider limitations on official travel of employees as appropriate.

·  Review and consider implementing social distancing measures.

·  Review and consider implementing telework program.

·  Share Oklahoma State Department of Health, OKC-County Health Department, Tulsa Health Department, or CDC updates.

·  Provide update on Federal or State issued travel advisories.

Outbreak in Oklahoma

·  Review all previous recommended agency actions.

·  Continue staff briefing/update on situation.

·  Review and implement teleworking as appropriate.

·  Consider implementation of alternate work schedules to maximize social distancing.

·  Monitor and document health and welfare of personnel.

·  Strongly encourage employees displaying symptoms to stay home for length of time recommended by CDC.

·  Review HR/Agency policies regarding leave and suspension of medical documentation requirements.

·  Consider limitations on official travel of employees as appropriate.

·  Implement remaining social distancing measures.

·  If appropriate - have employees complete medication distribution form provided by Oklahoma State Department of Health, OKC-County Health Department, or Tulsa Health Department.

·  Provide Web Cast / Teleconference Meeting for updates.

·  Share Oklahoma State Department of Health, OKC-County Health Department, Tulsa Health Department, or CDC updates.

·  Identify agency challenges / assistance needed.

·  Provide update Federal or State issued travel advisories.

Additional Waves / Outbreaks and Recovery

·  Provide continual staff briefing/update on situation.

·  Prepare for future/additional waves if applicable.

·  Coordinate with Oklahoma State Department of Health, OKC-County Health Department, or Tulsa Health Department on possible mass medication distribution through continuing waves.

·  Work on restoring normal agency operations.

·  Assess employee assistance program needs.

·  Coordinate employee assistance program services to meet the needs among the agencies.