National Information Center on Health Services Research and Health Care Technology (NICHSR)
Use and Integration of Freely Available U.S. Public, Use Files to Answer Pharmacoeconomic Questions:
Deciphering the Alphabet Soup
Slide 1: Use and Integration of Freely Available U.S. Public
Use Files to Answer Pharmacoeconomic Questions:
Deciphering the Alphabet Soup
Prepared by Ovation Research Group for the National Library of Medicine
October 20, 2006
Slide 2: Public Use Files: The Opportunities
- Free or low-cost
- Can answer many Pharmacoeconomic questions
- Prevalence
- Incidence
- Utilization
- Unit costs
- Trends over time
- Helpful for benchmarking other sources, or for sensitivity analyses
Slide 3: Public Use Files: Your Questions and the Alphabet Soup
- HCUP
- BRFSS
- Prevalence?
- MEPS
- Incidence?
- Time Trends?
- NHANES
- Utilization?
- NHDS
- NAMCS
- Unit Costs?
- NHIS
Slide 4: Where to Begin?
- Identify questions that are appropriate for PUF data
- Classify data by source and content
- Step through examples matching PUF data to research questions
- Review general guidelines and pitfalls to avoid
- Provide resources for future use
Slide 5: Questions that PUF Data can Answer
- Prevalence of chronic disease
- How many adults have arthritis in the US?
- Incidence of acute diseases or events
- What is the incidence of acute respiratory failure?
Slide 6: More Questions that PUFs can Answer
- Medical resource use associated with a condition or procedure
- Hospitalizations
- Emergency Department, Outpatient, or ambulatory visits
- Disease Direct Costs
- Total amounts paid for health care for individuals with a disease
- Indirect costs
- Usually lost earnings attributable to a disease
Slide 07: Where to Begin?
- Identify questions that are appropriate for PUF data
- Classify data by source and content
- Step through examples matching PUF data to research questions
- Review general guidelines and pitfalls to avoid
- Provide resources for future use
Slide 08: Classification of PUF Data: Definitions
- Population-based surveys
- Generalizable to the non-institutionalized population
- Include socio-demographic information
- Information usually based solely on respondent self-report
- Facility-based visit samples
- Disease and utilization information from medical records
- Prevalence inferences must be made cautiously
Slide 09: PUF Data: More Definitions
- Administrative
- Based on records of utilization kept by public agencies (e.g., Medicaid, Medicare)
- Due to privacy concerns (HIPAA) Medicare and Medicaid claims data are now more difficult to obtain
- Other
- Utilities and files available for download
Slide 10: PUF Population-Based Surveys
- National Health Interview Survey (NHIS)
- Conducted annually by NCHS
- Certain “priority”conditions asked of all adult and child respondents
- Supplements available in various years
- Medical Expenditure Panel Survey (MEPS)
- Conducted annually by AHRQ since 1996
- Household survey includes information on health-care resource use, costs, and insurance coverage
Slide 11: PUF Population-Based Surveys (cont)
- National Health and Nutrition Examination Survey (NHANES)
- Six waves of data available
- Health information from physical and lab examinations
- Wide range of disease information (e.g., infectious diseases, risk factors for cardiovascular disease)
Slide 12: PUF Population-Based Surveys (cont)
- Behavioral Risk Factor Surveillance System (BRFSS)
- Conducted annually by state agencies and NCHS
- Gathers information on health behaviors linked to leading causes of death (e.g., heart disease, cancer, stroke)
- Telephone survey
Slide 13: PUF Population-Based Surveys (cont)
- Behavioral Risk Factor Surveillance System (BRFSS)
- Conducted annually by state agencies and NCHS
- Gathers information on health behaviors linked to leading causes of death (e.g., heart disease, cancer, stroke)
- Telephone survey
Slide 14: PUF Population-Based Surveys (cont)
- Longitudinal Studies of Aging (LSOAs)
- Collaborative project of National Center for Health Statistics (NCHS) and the National Institute on Aging (NIA)
- Study of individuals 70 years of age and over that records health, functional status, living arrangements, and health services utilization over time
- Data obtained from a variety of sources (e.g., surveys, Medicare claims)
- Chronic and acute conditions, as well as cause of death recorded
Slide 15: PUF Population-Based Surveys (cont)
- National Immunization Survey (NIS)
- Conducted annually by NCHS
- Provides state and local area estimates of vaccination coverage in children between 19-35 months of age
- Specific vaccinations administered to each child as reported by family and (optionally) by provider are recorded
Slide 16: PUF Facility-Based Samples
- National Hospital Discharge Survey (NHDS)
- Conducted annually by NCHS
- Discharges from non-institutional, non-Federal hospitals
- Primary and secondary diagnosis and procedure codes
- Length of stay, discharge status, demographics
Slide 17: PUF Facility-Based Samples (cont)
- National Ambulatory Medical Care Survey (NAMCS) and National Hospital Ambulatory Medical Care Survey (NHAMCS)
- Conducted annually by NCHS
- Sample of patient visits to office-based physicians (NAMCS) or Emergency or Outpatient Hospital Departments (NHAMCS)
- Primary and secondary diagnosis and procedure codes
- Drug provided/prescribed
- Demographics
Slide 18: PUF Facility-Based Samples (cont)
- Health Care Utilization Project National Inpatient Sample (HCUP-NIS)
- Released annually by AHRQ
- Currently includes 1,004 hospitals in 37 states
- Similar information as NHDS, plus total charges and median income of patient’s residence
- Small charge (e.g., $200 for 2004)
- Some statistics can be run online at no charge
Slide 19: PUF Facility-Based Samples (cont)
- Health Care Utilization Project Kids’Inpatient Database (HCUP-KID)
- Available for 1997, 2000, and 2003 from AHRQ
- 2003 release includes hospitals in 36 states
- Same information as HCUP-NIS, but large enough to study rare conditions in children
- Small charge (e.g., $200 for 2003)
Slide 20: PUF Facility-Based Samples (cont)
- National Nursing Home Survey (NNHS)
- Available for 1995, 1997, 1999, 2004
- National sample of nursing home residents and staff
- Diagnoses at admission
- Use of various medical devices at admission
- Demographics
- Length of stay, total and daily charges
Slide 21: PUF Facility-Based Samples (cont)
- National Home and Hospice Care Survey (NHHCS)
- Available for 1992, 1994, 1996, 1998, 2000
- Information is collected from home and hospice agencies and their patients
- Diagnoses and procedures
- Demographics
Slide 22: PUF Facility-Based Samples (cont)
- Medicare Current Beneficiary Survey
- Longitudinal sample of Medicare Beneficiaries by NCHS
- Up to 4 years of data for each respondent
- Health status, functioning, demographics
- Utilization /cost information merged from administrative data
- Must sign a data use agreement and purchase the files for $480 per year.
- Certain high-level results for each year available online.
Slide 23: PUF Facility-Based Samples (cont)
- Medicare Health Outcomes Survey (HOS)
- Conducted periodically by CMS (Centers for Medicare and Medicaid Services)
- Samples Medicare, managed care enrollees
- Physical functioning and well-being at baseline & follow-up
- No sampling weights yet for inference to entire Medicare managed care population
Slide 24: PUF Facility-Based Samples (cont)
- National Compensation Survey (NCS)
- Conducted periodically by BLS; most recently in 2005
- Sample of workplaces by size
- Wage information by occupation, industry, gender
- Helpful for assigning unit costs for lost work time
- Learning curve to find the data you need
Slide 25: PUF Facility-Based Samples (cont)
- National Survey of Ambulatory Surgery
- Study of ambulatory surgical care in hospital-based and freestanding ambulatory surgery centers (ASCs).
- Originally conducted from 1994 to 1996, but it was discontinued due to lack of resources.
- The NSAS is being conducted again in 2006.
- Data for the NSAS will be collected for approximately 60,000 ambulatory surgery cases in 2006 from a nationally representative sample of hospital-based and freestanding ambulatory surgery
Slide 26: PUF Administrative Data
- Medicaid State Drug Utilization Data
- Available for 1996 to present in annual files
- State and national level
- NDC, FDA product name
- Total reimbursed amount and total units reimbursed
Slide 27: PUF Administrative Data (cont)
- Medicare Limited Dataset Standard Analytic Files
- Available for 1991 –2004 in a series of files:
- Part A claims (inpatient, outpatient, SNF, hospice, or HHA)
- Part B claims (physician/supplier services, durable medical equipment)
- Denominator
- All entities must apply in order to purchase data
- LDS mask date of service to the quarter of service, and age to 5-year categories
- Total amounts charged and paid provided
- Steep learning curve
- Available for 1991 –2004 in a series of files:
Slide 28: PUF Administrative Data (cont)
- Medicare Payment Rates and RVU
- CMS provides annual RVU files on its web site
- Not as user friendly as what you can buy (e.g., Physician Fees on disk)
- Physician, clinical laboratory, ambulatory surgical procedures, and durable medical equipment available through an interactive web site
Slide 29: PUF Utilities
- ICD-9-CM Diagnosis Codes
- Codes with short definitions updated yearly by CMS
- ICD-9-CM Conversion File
- Records changes in diagnosis and procedure codes through time
- Statistical Abstract of the United States
- Published annually by US Census Bureau
- Population information can be used for prevalence/incidence denominators
- CPI information to standardize costs
Slide 30: Where to Begin?
- Identify questions that are appropriate for PUF data
- Classify data by source and content
- Step through examples matching PUF data to research questions
- Review general guidelines and pitfalls to avoid
- Provide resources for future use
Slide 31: Answering Your Questions: Prevalence of a Chronic Condition
- Is it Included in NHIS checklist?
- Yes? Use NHIS Pool years if necessary
- No? Is it Included in BRFSSor NHANES?
- Yes? Use Use either or both Pool years if necessary
- No? Is it Identifiable by 3-digit ICD-9-CM?
- Yes? Use MEPS Backup with other sources
- No? Try NHANES for lab or examination values
Slide 32: Prevalence of A Chronic Condition: Example Using NHIS
- Prevalence of adults with asthma in the non-Institutionalized Population in 2001.
- Use NHIS
- “Have you ever been told by a doctor or other health professional that you have asthma?”included in adults condition sample
- The Answer
- Weighted estimate: 22.2 million out of 203.8 million adults (10.9%) in 2001 had been diagnosed with asthma.
- May include individuals who no longer experience symptoms
Slide 33: Answering Your Questions: Incidence of Acute Disease or Injury
- Injury?
- Yes, NHIS Injury/Poisoning filePool years if necessary
- No, Treated in particular setting(hospital, ED, doctor’s office)
- Yes, Use appropriate facility survey(s)(HCUP-NIS, NHDS, NAMCS, NHAMCS)Discount multiple visits per event
Slide 34: Incidence of an Acute Condition: Example Using NHIS & Facility Surveys
- Report to National Academies of Sciences Institute of Medicine on the Epidemiology of Poisoning (Cisternas and Blanc)
- PUF Sources
- NHIS injury/poisoning supplement
- NAMCS, NHAMCS, and NHDS
- Details
- Poisoning identifiable through 3-digit ICD-9-CM and E-Codes
- Known underreporting in NHIS
- Supplemented by NAMCS, NHAMCS and NHDS
- Discounted for multiple visits per individuals
- Discounts based on episode-of-care information and expert opinion
Slide 35: Answering Your Questions: Unit Costs for Direct Medical Utilization
- Is it Identifiable by 3-digit ICD-9-CM?
- Yes, Subset from MEPS filesTry several ways of subsetting/summarizingIdentifiable
- No, Identifiable by CPT-4 or DRG?
- Yes, Medicare payment schedules
- No, Identifiable by NDC?
- Yes, Medicaid drug payment data AWP from Red Book
Slide 36: Unit Costs for Direct Medical Utilization: Example Using MEPS & AWP
- Cisternas et al. “A Comprehensive Study of the Direct and Indirect Costs of Adult Asthma.”J Allergy ClinImmunol. 111 (6):1212-1218.
- Public Cost Sources
- MEPS for office and emergency visits and hospitalizations
- Red Book(AWP) for drug prices
- Details
- Used positive paid amounts (not charges) from MEPS
- Pooled several years of MEPS and standardized cost to a base year using medical component of the CPI
- Calculated weighted average of AWP for all NDCsin drug classes based on market share
Slide 37: Where to Begin?
- Identify questions that are appropriate for PUF data
- Classify data by source and content
- Step through examples matching PUF data to research questions
- Review general guidelines and pitfalls to avoid
- Provide resources for future use
Slide 38: Suggestion #1: Answer the Following Questions First
- What segments of the population are affected by this condition/procedure?
- Adults? children? elderly? nursing home residents?
- In which patient settings does a treatment of interest occur?
- Inpatient? ED? Doctors office?
- Usually resolved in one patient encounter?
- Which ICD-9-CM, CPT, or NDCsare used to identify your disease or treatment?
- Is identification straightforward, or is there inherent uncertainty?
Slide 39: Suggestion #2: Know When to Pool
- As a general rule, estimates from NCHS surveys require N>50
- Can usually pool data from several waves/years
- Check record layout and coding for each variable of interest in every year
- Variables such as race, insurance status have changed through time
Slide 40: Suggestions #3: Apply Common Sense
- Conduct a thorough literature review and compare your results to past studies
- If time/budget permit, use several data sources and compare results
- If complicated file merging is necessary, ensure you have technical expertise (SAS, SPSS) on hand
- Conduct sensitivity analyses
- Even using the same source, several definitions of your population can be applied
Slide 41: PUF Pitfall #1: Coding Inaccuracies
- The Problem
- Medical coding is an art, not a science
- Variation across coders
- Upcodingto maximize reimbursement
- Mitigation
- For diagnoses, compare results from primary field selection to any field inclusion
- Compare distributions between payors/type of insurance for consistency
Slide 42: PUF Pitfall #2: Self-Report &Recall Bias
- Problem for population-based surveys (MEPS, NHIS, BRFSS)
- Respondents may not know their diagnosis
- Respondents may forget diagnosis history
- Mitigation
- Augment with estimates from administrative sources
- Augment with estimates from facility-based surveys
Slide 43: PUF Pitfall #3: Different Cost Perspectives
- Perspectives can include charges, paid amounts, or allowed amounts
- Pick a perspective and try to estimate an adjustment factor to apply to other perspectives
- Example
- Your study has chosen paid amount perspective
- HCUP-NIS only provides charges
- Develop a charge-to-paid ratio using similar hospitalizations from MEPS
Slide 44: PUF Pitfall #4: Combining Sources from Different Years
- Check for changes in ICD-9-CM or CPT coding if applicable, e.g., hepatitis or AIDS
- Pick a base year
- If combining costs, adjust to base year using medical component of the CPI (from Statistical Abstract of the United States)
- Don’t forget to divide the annual weight by the number of pooled years and adjust denominator appropriately.
Slide 44: Conclusions
- PUF data are a cost effective resource for Pharmacoeconomic questions
- Many are freely downloadable via the web
- However, these sources should be used carefully and be supported by other estimates when possible.