Standard Due Dates for Competing Applications
On This Page:
[General Information]
[Application Due Dates]
[Review & Award Cycles]
[Submission Policies]
General Information
- Check the funding opportunity announcement (FOA) for due date information. If the FOA says “standard dates apply”, refer to table below.
- All applications must be submitted in response to a FOA. Use Parent Announcements for “unsolicited” or "investigator-initiated" applications.
- Submit AIDS and AIDS-related applications for all activity codes on the AIDS and AIDS-related dates.
- For recent changes policies, including those affecting submission of grant applications see Selected NIH Policy Notices.
- An active Funding Opportunity Announcement (FOA) must be cited for all paper and electronic submissions.
- Activity Codes listed below may not always be in use.
Application Due Dates
Activity Codes |
Program Description |
Application
Form |
Cycle I
Due Date |
Cycle II
Due Date |
Cycle III
Due Date |
P Series
All - new, renewal, resubmission, revision |
Program Project Grants and Center Grants
NOTE: Applicants should check with the relevant Institute or Center (IC), since some do not accept P series applications for all three receipt/review/award cycles.
Transition to SF424 (R&R): On Hold |
|
January 25 |
May 25 |
September 25 |
R18/U18
R25
All - new, renewal, resubmission, revision |
Research Demonstration
Education Projects |
|
January 25 |
May 25 |
September 25 |
T Series
D Series
All - new, renewal, resubmission, revision |
Institutional National Research
Service Awards
Other Training Grants
NOTE: Applicants should check with the relevant Institute or Center (IC), since some do not accept T series applications for all three receipt/review/award cycles. Applicants should refer to the IC Table of Contacts for information for each IC’s scientific/research contact for the NRSA T32 program. |
|
January 25 |
May 25 |
September 25 |
C06/UC6
All - new, renewal, resubmission, revision |
Construction Grants |
|
January 25 |
May 25 |
September 25 |
G07, G08, G11, G13, G20, S11, S21, S22, SC1, SC2, SC3
All - new, renewal, resubmission, revision |
Other Activity Codes
|
|
January 25 |
May 25 |
September 25 |
D71/U2R, G12, M01, R10/U10, R24, R24/U24, S06, U19, U45, U54, U56
All - new, renewal, resubmission, revision |
Other Activity Codes
Transition to SF424 (R&R): On Hold |
|
January 25 |
May 25 |
September 25 |
R01
new |
Research Grants
|
|
February 5 |
June 5 |
October 5 |
U01
new |
Research Grants - Cooperative Agreements
|
|
February 5 |
June 5 |
October 5 |
UM1
new |
Research Grants - Multi-Component Cooperative Agreements |
|
February 5 |
June 5 |
October 5 |
K series
new |
Research Career Development
|
|
February 12 |
June 12 |
October 12 |
R03, R21, R33, R21/R33, R34, R36
new |
Other Research Grants
|
|
February 16 |
June 16 |
October 16 |
R15
All - new, renewal, resubmission, revision |
Academic Research Enhancement Award (AREA)
|
|
February 25 |
June 25 |
October 25 |
R01
renewal, resubmission, revision |
Research Grants |
|
March 5 |
July 5 |
November 5 |
U01
renewal, resubmission, revision |
Research Grants - Cooperative Agreements
|
|
March 5 |
July 5 |
November 5 |
UM1
renewal, resubmission, revision |
Research Grants - Multi-Component Cooperative Agreements
|
|
March 5 |
July 5 |
November 5 |
K series
renewal, resubmission, revision |
Research Career Development |
|
March 12 |
July 12 |
November 12 |
R03, R21, R33, R21/R33, R34, R36
renewal, resubmission, revision |
Other Research Grants |
|
March 16 |
July 16 |
November 16 |
R41, R42
R43, R44, U43, U44,
All - new, renewal, resubmission, revision |
Small Business Technology
Transfer (STTR)
Small Business Innovation
Research (SBIR)
|
|
April 5
|
August 5
|
December 5
|
F Series Fellowships
new, renewal, resubmission |
Individual National Research Service Awards (Standard)
(see NRSA Training Page)
|
|
April 8
|
August 8
|
December 8
|
R13, U13
All - new, renewal, resubmission, revision |
Conference Grants and Conference Cooperative Agreements |
|
April 12
|
August 12
|
December 12
|
F31 Diversity Fellowships
new, renewal, resubmission |
Individual Predoctoral Fellowships (F31) to Promote Diversity in Health-Related Research (see NRSA Training Page)
|
|
April 13
|
August 13 |
December 13 |
|
|
|
|
|
|
All Activity Codes Cited Above
new, renewal, resubmission, revision |
AIDS and AIDS-Related Applications
|
Based on Activity Code |
|
|
|
Review and Award Cycles
|
Cycle I |
Cycle II |
Cycle III |
Scientific Merit Review |
June - July |
October - November |
February - March |
Advisory Council Round |
August or October * |
January |
May |
Earliest Project Start Date |
September or December * |
April |
July |
NOTES:
The actual date of the Advisory Council may occur in the month before or after the month listed. For example, some ICs may actually hold the January Advisory Council meeting in February or the October Advisory Council meeting in September.
Awarding components may not always be able to honor the requested start date of an application. Before incurring any pre-award obligations or expenditures applicants should be aware of NIH policy governing pre-award costs prior to receiving a Notice of Award. See the NIH Grants Policy Statement.
* Advisory Council Round for Cycle I applications may be August or October, and their earliest project start date may be September or December respectively. |
Submission Policies (Electronic & Paper Applications)
Due Dates on Holidays/Weekends
When a standard postmark/submission date falls on a weekend or Federal holiday, the application deadline is automatically extended to the next business day.
Note: if the submission deadline shifts beyond the expiration date of the FOA, applicants submitting electronically may
receive a warning message from Grants.gov. This warning will not keep your application from processing through Grants.gov. As always, applicants must check the eRA Commons to view their application and to ensure they have addressed any errors (instances of non-compliance with NIH business rules) identified by NIH systems.
Late Applications
Permission is not granted in advance for submission of a late application. Late applications are accepted only in extenuating circumstances. If an application is submitted late, a cover letter explaining the reasons for the delay must be included with the signed, completed application. Late applications are evaluated on an individual basis considering the reasons provided. Contacting the Division of Receipt and Referral in advance will not influence the acceptance of a late application. See NIH Guide Notice dated January 13, 2011 - NIH Policy on Late Submission of Grant Applications.
Continuous Submission Policy
An alternative submission policy is available for certain applications submitted listing as PD/PI individuals serving as appointed members of NIH chartered standing study sections, NIH Boards of Scientific Counselors, NIH Advisory Boards or Councils, NIH Program Advisory Committees, and/or peer reviewers who have served as regular or temporary members six times in 18 months. This policy applies to R01, R21, and R34 applications that would normally be received on standard application submission dates (not special receipt dates). See Continuous Submission.
Prior Agreement Required for $500,000+ Direct Costs
For applications requesting $500,000 or more direct costs for any year, applicants must seek agreement to accept assignment from Institute/Center staff at least 6 weeks prior to the anticipated submission of any application. See NIH Guide Notice dated October 16, 2001. This policy does not apply to applications submitted in response to RFAs or in response to other Announcements that include specific budgetary limits.
New Investigator R01 Applications
See NOT-OD-07-083 for special conditions and due dates for new investigator resubmission applications submitted for consecutive review cycles. Note these applies only to new investigator R01s submitted for standard receipt dates and reviewed in recurring study sections in CSR.
Post Submission Application Materials
NIH accepts limited information between the time of initial submission of the application and the time of initial peer review. See NOT-OD-10-115.
Time Limit for Resubmission Applications
The NIH will not accept a Resubmission that is submitted later than thirty-seven months after the date of receipt of the initial New, Renewal, or Revision application. See NOT-OD-12-128.
Evaluation of Unallowable Resubmission and Overlapping Applications
NIH limits the number of times you can resubmit an application with essentially the same content and scope as an earlier application. See NOT-OD-10-080 and NOT-OD-09-100 for detailed guidance about the standards and limitations used by NIH to evaluate potential duplicate and overlapping applications. NIH’s Center of Scientific Review also has a web page that can help you understand how NIH determines if an application is new.
Weather/Other Disasters
In case of severe weather or other disasters that result in the closure of institutions, NIH will often issue a notice in the NIH Guide for Grants and Contracts. These Notices routinely state that NIH understands the problems caused by the closures and that it is reasonable for applications to have an extension of time for the number of days the institution is closed; the reason for the delay must be documented in a cover letter. Even if NIH does not issue such a Notice, the practice will apply for such institutional closings. See NIH Extramural Response to Natural Disasters and Other Emergencies.
Submission Policies (Paper Applications)
Paper applications may only be submitted if required by the funding opportunity announcement.
Mailing
- Mailing labels in:
- Send all applications and other deliveries to the Center for Scientific Review via courier or the USPS
- Applications may not be delivered by individuals. See NIH Guide Notice dated April 22, 2003
- The ZIP code used for courier deliveries is different from the one used for the United States Postal Service (USPS). See NIH Guide Notice dated April 22, 2003.
- Proof of Mailing consists of either:
- legibly dated U.S. Postal Service postmark, or
- dated receipt from a commercial carrier or the USPS
- Private metered postmarks are not acceptable
Dates
Standard Postmark/Submission Dates ("send by")
- Includes the following applications submitted for the dates listed in the Paper Applications - PHS398 table above:
- Investigator-Initiated Applications (not in response to a particular announcement)
- Program Announcements (PAs)
- On time if the application is postmarked/courier-dated by the date listed in the
Paper Applications - PHS398
table above
Special Receipt Dates ("arrive by")
- Includes the following applications in response to announcements with unique receipt dates specified in the announcement:
- Requests for Applications (RFAs)
- Program Announcements with special Referral guidelines (PARs).
- On time if the application is either:
- Received by ("arrived by") the specified date, or
- Received after the specified date if it has a legible proof-of-mailing dated not later than one week prior to the specified date. If the announcement indicates resubmissions/renewals/revisions are allowed, then these are made on the special receipt dates, not the Standard Receipt Dates.
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